Fresh Jobs at Partners in Health Care

Role and responsibilities

• The purpose of the finance Associate is support in the day to day implementation of the support functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities.
• Generic responsibilities\r\nThese responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.
• Ensure adherence with PIHC policies, tools, handbooks and guidelines
• Implement delegated support function portfolio according to plan of action 
• Ensure proper filing of documents both in hard and soft \r\n• Manage Petty Cash Box and account for cash box expenses
• Promote and share ideas for improvement of the support function \r\n \r\nSpecific responsibilities
• These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
• Ensure that cash are kept properly, payment process and other financial processes take place in adherence to Financial Handbook, other PiHC policies and donor and the authorities requirements
• Make sure that daily cash counts are maintained.
• Make sure posting of transactions are done on daily basis.
• Make sure payments are processed on time \r\n• Be responsible for bank transactions in line with PIHC policy and procedures;
• Posting of income and cost into currency bank, cash boxes on daily basis
• Be the focal person for funds transfer requests and other payments through bank.
• Ensure timely clearance of office cash box.
• Be responsible for release of payment to contractors & other payments as stipulated in the contract/agreement(s) & in line with PiHC policies and procedures.
• Ensure control for the prevention of waste, fraud and mismanagement before processing the payments.
• Responsible for keeping of cash in office
• Responsible for scanning and archiving finance documentation as per SSD guidelines for the Country Office on a weekly and monthly basis. \r\n \r\nCritical interfaces \r\nBy interfaces, PIHC means processes and projects that are interlinked with other departments/units or persons.

Relevant interfaces for this position are:

• Chief of Party
• Finance Directorate
• Finance Staff
• Logistic department.
• Admin/ HR department.
• PIHC- Staff.

Your profile (Eligibility Requirement)

• A Minimum of Bachelor Degree/HND in Accounting, Finance and Business Administration or its recognized equivalent
• Minimum of two (2) years of work experience
• Candidates must be a Computer literate
• Possess a Positive attitude (demonstrate integrity, confidentiality, approachability and diplomacy).
• Ability to withstand work-related pressure, accurately follow instructions
• Ability to express oneself through good communication skills: verbal and written.
• Fluency in English Language is a must
• Fluence in local dialects is an added advantage

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Generic responsibilities

• Ensure adherence with PIHC policies, tools, handbooks and guidelines
• Implement delegated support function portfolio according to plan of action
• Ensure proper filing of documents both in hard and soft
• Ensure Smooth day to day running of the department
• Promote and share ideas for improvement of the support function

Specific responsibilities

• Ensure accuracy in the preparation and posting of payment vouchers and journal entries.
• Provide adequate support to Ass. Finance Director in ensuring that all necessary controls are in place over the organization assets.
• Support in producing accurate and timely reports to partners and internal financial documents required by Management
• Ensure effective cash management, internal control, tax and statutory compliance.
• Computation and payment of monthly salary.
• Ensure timeliness of funds disbursements and accurate recording.
• Monitor Advances to ensure timely and accurate liquidation.
• Preparation of vouchers for all financial accounting-related transactions for review by authorized personnel.
• Monitor bank balances daily and prepare Monthly Bank Reconciliation Statements
• Ensure staff compliance with the financial policies of PiHC and Donor.
• Taking an active part in the preparation of monthly and End of the year financial Reports
• Support Monthly budget tracking
• Support in procurement of goods and services in line with PiHC and donor procurement rules & regulations
• Verify and process all vendor invoices for payment
• Support inventory verification\r\n• Provide travel logistics to staff
• Provide logistics support for Workshop, trainings & meetings
• Ensure cash are kept properly, payment process and other financial processes take place in adherence to Financial Handbook, other PiHC policies and donor and the authorities’ requirements
• Communicating with the banks to ensure that bank risks are minimized
• Support Internal and External Audit process
• Any other assignment given by supervisor

Functional/Technical

• Knowledge of accounting principles, fiscal control
• Knowledge of Sage Accounting Software will be an added advantage
• Skilled in relevant accounting software and database spreadsheets
• Experience working with NGO

Your profile (Eligibility Requirement)

• A Minimum of Bachelor Degree Accounting, B.Sc / BA Degree in Accounting, Finance and Business Administration or its recognized equivalent
• Minimum of five (5) years of work experienceCandidates must be a Computer literate
• Possess a Positive attitude (demonstrate integrity, confidentiality, approachability and diplomacy).
• Ability to withstand work-related pressure, accurately follow instructions\r\n• Ability to express oneself through good communication skills: verbal and written.
• Fluency in English Language is a must
• Fluence in local dialects is an added advantage
• ICAN or ACCA Certification will be an added advantage\r\nHow to apply: