Fresh Jobs at PalmPay

• We’re looking for an Administrative Specialist who is passionate about our mission of driving financial inclusion in Africa. The ideal candidate for this role should have a good understanding of business functions, good communication skills, good interpersonal skills and good organizational skills.

Duties & Responsibilities:

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Manage schedules and deadlines.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Monitor costs and expenses to assist in budget preparation.
• Oversee facilities services, maintenance activities and tradespersons (e.g., electricians).
• Organize and take charge of other office activities (recycling, renovations, event planning etc.).
• Ensure operations adhere to policies and regulations.
• Keep abreast of all organizational changes and business developments.
• Provide Chinese/mandarin translation services between expats when needed

Requirements:

• Minimum of HND in business administration or related field.
• 3-5 years administrative experience.
• Familiarity with financial and facilities management principles.
• Familiarity with creating administrative policies and procedures.
• Very good understanding of office management processes.
• Experience with financial and facilities management principles.
• Proficiency in Microsoft Office (Especially Excel & PowerPoint).
• Critical thinking and problem-solving skills and an excellent team player.
• Good time-management skills.
• Great interpersonal and communication skills.
• Experience of FINTECH will be an added advantage.
• Ability to speak Chinese is an added advantage

go to method of application »

Key Responsibilities:

• Oversee day-to-day facility operations, ensuring a safe and well-maintained workplace.
• Manage maintenance schedules, repairs, and renovations.
• Collaborate with vendors and contractors for facility-related services.
• Conduct regular inspections to identify and address potential issues.
• Implement and enforce health and safety protocols.
• Plan and coordinate office layouts and workspace utilization.
• Manage facility budgets and expenses.
• Respond promptly to facility-related emergencies and incidents.
• Provide leadership to a dedicated facility management team.

Qualifications and Experience:

• Bachelor's degree in Facility Management, Business, or related field.
• Proven experience as a Facility Officer.
• Strong knowledge of building systems, regulations, and compliance.
• Excellent organizational and leadership skills.
• Ability to multitask and prioritize in a dynamic environment.
• Effective communication and problem-solving abilities.
• Familiarity with facility management software.