Fresh Jobs at International Rescue Committee (IRC)

Job Overview/Summary: 

Under the coaching and supervision of HR Officer, the HR  intern will provide necessary support to Maiduguri the HR team.

Major Responsibilities:

Human Resources

• Assist with onboarding and orientation of new hires in Maiduguri field office.
• Documentation of new hires and file management
• Support with tracking of leave, time sheet and exit documents.
• Support with Scanning documents and updating the online staff database.
• Support with Filing, labelling of all files accordingly of hard copies of staff documents.
• Support with compilation of Health Insurance and Life Insurance Documents for Maiduguri staff

Administration

• Support in the supervision of cooks and cleaners
• Assist in coordinating booking and tracking of travels and accommodation as well & documentation of payment documents.
• Assist in following up with immigration and related statutory agencies for staff working and traveling permit.

Qualifications

 Education. -

•  B.SC/B.A or HND in Social sciences
• Work Experience: Fresh graduate who has completed NYSC and is residing in Maiduguri.

Demonstrated Skills and Competencies

• Good computer skills (Excel and word).
• Excellent interpersonal, organizational and time management skills
• Ability to maintain the highest degree of discretion and confidentiality. language Skills: Fluent written and spoken English.

go to method of application »

Scope of work: 

The intern will support the HR/Admin department in the day-to-day management of the Mubi office. In this position the intern is expected to learn and support on the department’s daily administration routines and procedures while also focusing on the IRC’s overall mission.

Responsibilities:

Office and Guest-house Management:

• Support in maintaining and managing IRC offices and guest houses, ensuring a clean, organized, and conducive working environment, and in accordance with relevant SOPs.
• Report to maintenance team or Admin Officer on any repairs or equipment servicing.
• Support in Managing  and supervising the cleaners and cooks.

Documentation and Records Management:

• Assist and maintain efficient filing systems for both physical and electronic records on administrative matters.
• Support in ensuring proper documentation of official communications, reports, and other relevant documents.
• Support archiving processes and facilitate retrieval of records as needed.

Financial Administration, Payments, and Reconciliation:

• Support the Admin officer in financial management tasks, such as petty cash management and expense tracking.
• Assist in coordinating with the finance team to ensure timely and accurate financial transactions for vendor payments.
• Prepare payments for staff accommodation and follow up on reconciliation between Finance and relevant vendors.

Administration

• Scanning of approved documents for relevant documentation and classifying in respective soft/hard file.
• Assist in organizing and coordinating meetings, workshops, and other events.
• Handle travel arrangements for staff and IRC visitors as per location needs

Qualifications

Education:

• B.Sc./B.A or HND in Public Administration/Relations, Humanities, or related fields.
• Good computer skills (Excel and word).
• Fluent written and spoken English.

Work Experience: 

• Approximately 0-1 year of relevant experience  

 Demonstrated Skills and Competencies:

• Strong sense of personal integrity.
• Strong ability to work in a team.
• Self-motivated and proactive
• Thorough and organized.
• Ability to multitask.

go to method of application »

Job Overview/Summary:

 Under the direct supervision of the HR Manager, the Senior HR will.

Support the organization’s efforts to improve retention engagement and reward for its talent.

Support the organization’s efforts to improve retention, engagement and reward for its talent that supports delivery of its strategic mandates through development and management of strategic reward schemes, contract management, record management, reporting and management of effective HRMIS.

Major Responsibilities:

• Responsible for managing the implementation of staff contracts that include implementation of offers, confirmation letters, amendments, extensions/renewals, transfers, notices etc.
• Responsible for the preparation of the payroll and administration of staff benefits that include gratuity, leave, medical insurance, group personal accident insurance and other allowances. o Lead periodic pay and benefits review and support the HR Manager in the design, development, and establishment of appropriate employee recognition schemes.
• Support the HR Manager in regular salary and benefits surveys by updating Birches/ PWC annual questionaries.
• Ensure an up-to-date accurate record management system is in place and that staff payroll files (both electronic and physical) are updated in compliance with IRC's audit checklist. o Ensure IRCK reporting includes monthly and quarterly reports on Diversity, Global Matrix, HR
• Strategy/ Annual Business Plan implementation etc.
• Manage performance of the Nairobi based HR Officer/Assistant by ensuring they have challenging objectives, provide of both administrative and technical support, on-the-job training, coaching, mentoring, sharing best practices/business processes and ensuring they are regularly updated with new initiatives, policies, and procedures.
• Manage IRCK relationship with the IRCK Legal Advisor and stay abreast and disseminate impacts of new Labour laws to the Country Programme in relation to taxation, minimum wage, and other staff benefits.
• Responsible for the management of Workday employee record system that includes capacity building employees and its entire management and reporting.
• Support development of IRCK's HR strategy, annual business plans, policies, and procedures.
• Implement audit recommendations in areas of responsibility and support the overall HR Risk Management efforts. Cover for the HR Manager position whenever required.

Key Working Relationships:

• Position Reports to:  HR Manager
  Position directly supervises:  HR Intern, HR Casuals
• Indirect Reporting: Senior HR Manager, Senior HR Coord.
• Other Internal and/or external contacts:
• Internal: Finance, HR field focal persons, Sector Leads and All Maiduguri Staff
• External: HMO contact persons

Qualifications

Education:      

• Bachelor's degree or equivalent in business administration, human resources management, finance, or related field.

Work Experience:

• Experience: 4 years of experience in Benefits and Compensation and contract management.

Demonstrated Skills and Competencies: 

• Qualification/hands-on experience in development and administration of reward systems
• Emotional maturity and ability to work in confidentiality 
• Have interpersonal skills and ability to work in a team
• Have a sense of organization and being proactive
• Proficiency in computer skills