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  • Posted: Jun 5, 2024
    Deadline: Jun 24, 2024
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    AfriLabs is a network organization of 174 innovation centers across 45 African countries. We support hubs to raise successful entrepreneurs that will create jobs and develop innovative solutions to African problems.


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    Executive Assistant to the Chief Operating Officer

    Job Summary

    • AfriLabs is currently seeking an Executive Assistant to the Chief Operating Officer. This position offers you learning opportunities, while providing strategic support to the Executive team and the organisation.

    Responsibilities:

    • Work closely and effectively with the COO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
    • Assist in managing communication of the COO, including coordinating calendars, emails, phone calls and in person meetings as needed, maintaining confidentiality as appropriate.
    • Making travel arrangements for the Chief Operating officer.
    • Assist in preparing for meetings and accurately take minutes from meetings with/for the Chief Operating officer.
    • Reading and analysing incoming memos, and submissions, and distributing them as needed.
    • Acts as a guide, having a sense for the issues taking place and keeping the COO updated.
    • Researches, prioritises, and follows up on issues and concerns, as assigned by COO, assisting in determination of appropriate course of action, referral, or response.
    • Maintain high-level understanding of interdepartmental processes so as to assist in facilitating appropriate communication.
    • Maintain basic knowledge of day-to-day processes of departments under the COO, to assist in resourcing as needed.
    • Maintain effective relationships and communications with departments outside of the Office of the COO.
    • Coordinate budget activity through tracking, reconciling and processing:❖ payment requests, reimbursement claims and budget reports.
    • Coordinate departmental events and provide logistical support.
    • Facilitate special projects as assigned
    • Provide project management support for complex planning and execution of COO related initiatives.
    • Prioritise conflicting needs; handles matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
    • Perform other tasks as may be necessary to facilitate the work of the COO.

    Qualifications, Skills and Experience Required

    • Bachelor's degree in Business Administration, Management, Human Resources, or a related field.
    • Proficiency in MS Office suite; particularly Excel and Word and familiarity with HRIS systems and databases is a plus.
    • Strong organisational skills and attention to detail.
    • Excellent communication (both written and verbal) and interpersonal skills.
    • Professional demeanour and discretion in handling interactions with stakeholders.
    • Ability to maintain confidentiality and handle sensitive information.
    • Demonstrated capacity to perform effectively under pressure, ensuring high-quality output.
    • Ability to demonstrate an entrepreneurial mindset.
    • Proven experience in providing administrative support at the executive level

    go to method of application ยป

    Chief of Staff

    Job Summary

    • AfriLabs is actively seeking a Chief of Staff who will assume a pivotal role in offering strategic leadership and operational support to both the executive team and the organisation as a whole.
    • Serving as a primary advisor to the Executive Director or senior executive, the Chief of Staff will ensure the synchronisation of organisational objectives, facilitate communication across various stakeholders, and spearhead the implementation of critical initiatives.
    • Additionally, the Chief of Staff will engage directly with the AfriLabs Board, fostering collaboration and alignment with organizational goals.

    Job Details

    Responsibilities:

    • Managing and coordinating the work of the executive team: Overseeing daily operations to ensure alignment with the organisation’s goals.
    • Developing and implementing strategic plans and initiatives: Working closely with the Executive Director to drive organisational success.
    • Ensuring efficient and effective operations: Streamlining processes and procedures to enhance productivity.
    • Building and maintaining external relationships: Cultivating partnerships with industry leaders, community organisations, and government officials to support the mission and objectives.
    • Advising the Executive Director: Providing strategic and operational guidance on various matters.
    • Serving as a liaison: Acting as the primary point of contact between the Executive Director and other members of the organisation.
    • Handling sensitive information: Managing confidential data with discretion.
    • Representing the organisation: Showcasing achievements and thought leadership at industry conferences, events, and meetings.
    • Leading special projects: Overseeing initiatives assigned by the Executive Director to ensure successful completion.
    • Conducting research and analysis: Monitoring industry trends, best practices, and emerging issues to inform decision-making.
    • Facilitating cross-functional collaboration: Promoting innovation and continuous improvement across departments.
    • Providing administrative support for board-related initiatives: Ensuring seamless execution of board activities.
    • Managing Board meeting logistics: Preparing presentations, taking minutes, and following up on resolutions to ensure continuity.
    • Handling Board-related communications: Liaising with the board secretary and managing interactions with board members.
    • Following up on action points: Ensuring timely completion of tasks with the board and Secretariat.

    Qualifications, Skills and Experience Required

    • Bachelor's degree in Business Administration, Management, or a related field; Master's degree preferred.
    • Proven experience in a senior leadership role, preferably as a Chief of Staff or similar position.
    • Strong strategic planning and execution skills.
    • Excellent communication and interpersonal abilities.
    • Demonstrated ability to manage relationships with diverse stakeholders.
    • High level of integrity and professionalism.
    • Ability to handle sensitive and confidential information with discretion.
    • Strong analytical and problem-solving skills.
    • Experience in the NGO sector.
    • Experience in project management and change management.
    • Knowledge of industry best practices and emerging trends.

    Benefits

    • Annual Leave
    • Learning & Development Opportunities
    • Work with a diverse team
    • Impact on a pan-African scale.

    Method of Application

    Use the link(s) below to apply on company website.

     

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