Finance Roles at Action Against Hunger | ACF-International

Location: Dutse, Jigawa
Job Type: Full Time
Start date: as soon as possible
Direct Line Manager: Finance Officer

Objective 1

• Responsible for the base field payment

Tasks and responsibilities:

• Visit the fields during various program/activities to make payments.
• Support the program’s cash transfer implementation.
• Make payments and verify the consistency of supporting documents summited in accordance with the AAH procedures, ensuring all invoices are accurate, consistent and signed.
• Check the nature of all documents presented for payments (Photocopy, original, pro forma, translation, date, signature, stamp, and terms used, the accuracy of calculations etc.)
• Handover all unpaid voucher cash balances to Finance Officer.
• Ensure that physical cash handed for payment corresponds to the total amount on the PVs.

Objective 2

• Ensure compliance of the supply chain guidelines and payment mode

Tasks and Responsibilities:

• Respect AAH purchasing procedures as per KLV3 when giving an advance and to report to Finance Officer and Finance Manager if these procedures are not respected.
• Ensure that Logistics and PMs comply with the supply chain guidelines.
• Liaise with Log department for any discrepancy and missing procedures.
• Clear and release cash advances with logistics/programs.
• Maintain and handle properly all PVs/other financial documents

Objective 3

• File and archive the documents

Tasks and Responsibilities:  

• Check that all invoices/supporting documents and their amount corresponds to the cash voucher total value.
• Photocopy and file all the invoices/documents (base financial books) according to the monthly base book-keeping before sending to Capital office for archiving.
• Check that all the invoices are present and attached to the PVs.
• Follow up with programs/Log for supporting documents.
• Maintain bank, supplier contracts, PAYE,  vendor & all other finance relevant contracts in the finance department
• Verify & cross-check all base monthly financial documents are correctly allocated & completed as per ACF Archiving guidelines
• Assist Base Finance Officer in archiving financial files as per ACF archiving guidelines

Internal & External Relationship
Internal:

• Directly reporting to the Finance Officer.
• Technically supported by the Field Manager.
• Liaise with Finance Officer.
• Liaise with Capital finance team.
• Liaise with Log team/PMs

External:

• Beneficiaries (daily workers)
• Vendors
• Suppliers

Requirement Qualifications

• Minimum of a Bachelor's Degree/HND in Accounting, Management, Finance or related field; MBA or similar higher degree will be a plus;
• Minimum of 2 years’ experience in a finance and administration-related role.

Skills & Experience
Essential:

• 2+ years of experience in one or more of the following areas: Administration, HR, Finance, Logistics;
• Exceptional organization and planning skills, ability to manage and follow work plans;
• Highly developed interpersonal, communication, able to negotiate, influence, give effective feedback, be a team player;
• Ability to manage stress effectively, juggle competing priorities, balance various programmatic, logistics and team needs;
• Champion of ACF Charter values of Professionalism, Transparency, Neutrality, Access to Victims and Non-Discrimination.

Preferred:

• Previous NGO experience
• Experience with donor-funded programs
• Experience supervising others

Minimum Basic Salary
N156,995 NGN (Per Month)

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Duration: 24 months

General Objective of the Position
Action Against Hunger began operations in Nigeria in 2010 in response to the high rate of chronic malnutrition in Northern Nigeria, focusing on integrated programming and looking at the nutrition for children, pregnant and lactating mothers. In 2011, we expanded our work to begin implementing nutrition development projects in Jigawa and in Yobe. Following the crises in Northeast Nigeria, we further expanded our operations in Borno State in 2014 in response to the crisis to address the Nutrition, Health, Food security & livelihoods, WASH, and shelter needs of conflict-affected communities. We are operational in 11 local government areas of Borno, 12 in Yobe and 3 in Jigawa.

The Nigeria mission came under ACF-FR management on January 1st 2019. Financing is issued from donors such as DFID, ECHO, GAC, OFDA, SDC, UNICEF, EU, USAID, AFD, French Ministry of Foreign affairs, SIDA and UNOCHA NHF. The total budget amounts to approximately 50 million USD. The mission has over 600 staff including over 40 international employees.  The mission is composed of over 40 finance team members spread over 5 bases (Abuja, Dutse, Damaturu, Maiduguri, Monguno), 17 grants to manage including some very large ones

Security conditions in Abuja are good and so are the living conditions with various facilities and amenities?
The Nigeria mission, given its size and large portfolio, is both an interesting and challenging mission even for seasoned finance professionals.

Under the supervision of DCD you have mission to ensure sound and transparent administration of funds by providing accounting and financial management consistent with the ACF financial management framework  and local legislation. More precisely, you will be in charge of:

Principal Responsibilities

• Contribute to the definition of the mission strategy
• Ensure high quality accounting for the mission
• Provide financial and budgetary management
• Promote and ensure financial collaboration and coordination with mission stakeholders
• Manage the Finance team in the capital and be Technical/Support Manager of Finance Managers in the base

Requirements

• You hold a relevant Degree in Finance and/or Business Administration
• You have at least at least 5 years experience in humanitarian sector, with experience with ECHO, USAID FFP, OFDA, EU, DFID grants
• Holder of good analytical skills, you are able to strategize and provide strong leadership to the finance team. You are recognized for your autonomy, your communication and problem solving skills.
• Fluency in English is mandatory, Knowledge of SAGA is a plus.

Conditions/Remuneration

• Length of contract: 24 months
• Status: Long-term contract, provided by ACF according to the French legislation.

Remuneration and Benefits:

• Monthly gross salary from €1,805 to €2,305 upon experience.
• Per diem and living allowance: around 500 € (cf eurocost) net, field paid.
• + 16% of monthly gross salary as reimbursement of retirement insurance for non-French citizen
• + 12 % of monthly gross salary as country allowance

Transportation and Accommodation:

• Coverage of transportation costs to and in the mission.
• Individual room in guesthouse covered
• Medical coverage: 100% coverage of medical expenses + repatriation insurance.

Leaves and RnR:

• 25 days of paid leaves per year.
• + 20 RnR per year.  
• Break every 12 weeks
• Coverage of the transportation expenses to the RnR area of reference.

Training:

• Free and unlimited access to the certifying e-learning platform Cross knowledge ©.
• 2/3 days training on financial tools before departure
• Technical trainings at HQ or regional level (averagely 1 per year).
• Intermission Workshop once a year
• Participation to external trainings costs upon eligibility of the request