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  • Posted: Jul 24, 2019
    Deadline: Jul 30, 2019
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    Action Against Hunger | ACF International, a global humanitarian organization committed to ending world hunger, works to save the lives of malnourished children while providing communities with access to safe water and sustainable solutions to hunger.
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    Finance Assistant

    Location: Dutse, Jigawa
    Job Type: Full Time
    Start date: as soon as possible
    Direct Line Manager: Finance Officer

    Objective 1

    • Responsible for the base field payment

    Tasks and responsibilities:

    • Visit the fields during various program/activities to make payments.
    • Support the program’s cash transfer implementation.
    • Make payments and verify the consistency of supporting documents summited in accordance with the AAH procedures, ensuring all invoices are accurate, consistent and signed.
    • Check the nature of all documents presented for payments (Photocopy, original, pro forma, translation, date, signature, stamp, and terms used, the accuracy of calculations etc.)
    • Handover all unpaid voucher cash balances to Finance Officer.
    • Ensure that physical cash handed for payment corresponds to the total amount on the PVs.

    Objective 2

    • Ensure compliance of the supply chain guidelines and payment mode

    Tasks and Responsibilities:

    • Respect AAH purchasing procedures as per KLV3 when giving an advance and to report to Finance Officer and Finance Manager if these procedures are not respected.
    • Ensure that Logistics and PMs comply with the supply chain guidelines.
    • Liaise with Log department for any discrepancy and missing procedures.
    • Clear and release cash advances with logistics/programs.
    • Maintain and handle properly all PVs/other financial documents

    Objective 3

    • File and archive the documents

    Tasks and Responsibilities:  

    • Check that all invoices/supporting documents and their amount corresponds to the cash voucher total value.
    • Photocopy and file all the invoices/documents (base financial books) according to the monthly base book-keeping before sending to Capital office for archiving.
    • Check that all the invoices are present and attached to the PVs.
    • Follow up with programs/Log for supporting documents.
    • Maintain bank, supplier contracts, PAYE,  vendor & all other finance relevant contracts in the finance department
    • Verify & cross-check all base monthly financial documents are correctly allocated & completed as per ACF Archiving guidelines
    • Assist Base Finance Officer in archiving financial files as per ACF archiving guidelines

    Internal & External Relationship
    Internal:

    • Directly reporting to the Finance Officer.
    • Technically supported by the Field Manager.
    • Liaise with Finance Officer.
    • Liaise with Capital finance team.
    • Liaise with Log team/PMs

    External:

    • Beneficiaries (daily workers)
    • Vendors
    • Suppliers

    Requirement Qualifications

    • Minimum of a Bachelor's Degree/HND in Accounting, Management, Finance or related field; MBA or similar higher degree will be a plus;
    • Minimum of 2 years’ experience in a finance and administration-related role.

    Skills & Experience
    Essential:

    • 2+ years of experience in one or more of the following areas: Administration, HR, Finance, Logistics;
    • Exceptional organization and planning skills, ability to manage and follow work plans;
    • Highly developed interpersonal, communication, able to negotiate, influence, give effective feedback, be a team player;
    • Ability to manage stress effectively, juggle competing priorities, balance various programmatic, logistics and team needs;
    • Champion of ACF Charter values of Professionalism, Transparency, Neutrality, Access to Victims and Non-Discrimination.

    Preferred:

    • Previous NGO experience
    • Experience with donor-funded programs
    • Experience supervising others

    Minimum Basic Salary
    N156,995 NGN (Per Month)

    Method of Application

    Note: Qualified women are strongly encouraged to apply.

    Interested and qualified? Go to Action Against Hunger | ACF-International on acfinternational.applytojob.com to apply

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