Fresh Job at Palladium Group

Project Overview and Role

• Nigeria Integrated Health Program is an integrated health program with an expanded effort with the Government of Nigeria (GON) to identify and support rapid scale-up of proven interventions through improvement of service delivery and strengthening of health systems.
• It will focus its support for service delivery in six intervention areas: family planning, malaria, routine immunization, nutrition, maternal/new born health, and treatment of childhood pneumonia/diarrhea. It has a strong emphasis on monitoring, evaluation and learning.  
• This program will work closely with state-level government officials to support established state-level Health and Development Plans, build capacity, and promote ownership of interventions, systems, and results. S
• pecific interventions will need to be tailored to local contexts and will be fully developed at state and Local Government Area (LGA) levels. Through agreements with individual states, the program’s potential breadth is the entire country with an emphasis on the north. 

Primary Duties and Responsibilities
Budget, Accounting and Financial Management:

• Ensure all finances are managed in alignment with the Nigerian government regulations, company and client’s financial policies and procedures. 
• Liaise with project team in Field Office and HQ to prepare, review and revise project budgets and expenditure forecasts.  
• Forecast project expenditures through field office, timely submit field cash requests and manage cash flows in field office.  
• Communicate and follow up with relevant suppliers, consultants, vendors, contractors and staff with regards to invoices, payments, advances or finances. 
• Reconcile and review invoices for payments. Ensure necessary review, deliverables, and approvals before issuing payments. Write checks and issue payments.  
• Ensure applicable tax withholding and deductions are taken care of as per the Nigerian laws and regulations. 
• Maintain up to date bank and petty cash account transaction records and supporting documentations. 
• Record all financial transactions in the financial templates provided by HQ, accurately and in a timely fashion.
• Prepare, review and submit regular field vouchers and financial reports to HQ, as required. 
• Collect bank statements for the bank accounts, review cash book, and reconcile the accounts. 
• Review monthly financial reports and inform/update expenditure forecast/budget on regular basis. 
• Prepare financial report as necessary and provide necessary financial support to the project. 
• Process for applicable tax exemptions and VAT reimbursements during or after procurements in collaboration with the Nigeria Compliance Manager.  
• Assist in end of year financial audit, as required. 
• Work closely with the Operations Officer for daily tasks and project management.

Grants Management Support:

• Review recipients’ finance vouchers 
• Process recipients’ invoices and payments.

Required Qualifications

• University Graduate in Financial Management, Business Administration, Accounting, Economics or other relevant fields. 
• 3 - 5 years of work experience in broader finance, accounts and operations management with an international organization and 
• USG contracts experience preferred (including office management, HR, finance, IT, and logistics); 
• Able to communicate effectively and excellent interpersonal skills to form effective working relationships at all levels; 
• High level of computer literacy (proficiency in MS Excel would be added advantage) 
• Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times; 
• Cross-functional team player; 
• Results oriented and attention to detail; 
• Proven experience in managing expenditures within budget.

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Project Overview and Role

• IHP is an integrated health program with an expanded effort with the Government of Nigeria (GON) to identify and support rapid scale-up of proven interventions through improvement of service delivery and strengthening of health systems.
• It will focus its support for service delivery in six intervention areas, family planning, malaria, routine immunization, nutrition, maternal/newborn health, and treatment of childhood pneumonia/diarrhoea.  
• The Operations Officer (State) will work from the Abuja Country Office and provide operations support to the state offices.
• The Operations Officer (State) reports to the Senior Operations Manager and  is responsible for ensuring the smooth operations and logistics of the state program, including local and in-country travel, local vendor relationships, and event and meeting arrangements. 

Primary Duties and Responsibilities
Procurement and Contracts Management: 

• In consultation with the project team, explore market and collect price quotations from suppliers and vendors. 
• Collect necessary documents and information to process purchase orders, consultant agreements, letter agreements, subcontract/agreements and/or sub-grants. 
• Keep up-to-date electronic database, documentation of necessary information and deliverables in the files of each consultant agreement, sub-agreement, contract, grant, vendor, etc. 

Office Administrations and Logistics: 

• Maintain appropriate and updated filing system for all project documents including procurement documents (Due Diligence forms, biodatas, hosting checklists; competitive quotations); field vouchers, approved budgets and purchase orders); and workshop/activity payments; checks. 
• Assist in management of Field Office assets, premises, supplies, publications, facilities and logistic services as required. 
• Administer regular maintenance of all office space and equipment including necessary insurances in place and processing of claims in case of loss. 
• Serve as backup for administration of transportation for the office and staff for local and international travel. 
• Maintain HR-related files, including monthly updating of leave time accrued/taken, ensuring medical insurance for staff. 
• Maintain up-to-date record of all rent, service and utility contracts for the office and, administer prompt payment of rents, insurance, service and utility bills. 
• Assist in performing project close out activities. 
• Work with project team to calculate and submit cost share information, where applicable. 
• As necessary, assist in financial audit. Maintain accurate and up-to-date operational, personnel, and other records as required by corporate management and/or Nigerian law. 
• Work closely with Finance Officer for daily tasks and overall project management. 

Asset Management: 

• Manage expendable property 
• Perform receiving function, record and tag all items
• Issue supplies and stationery to staff 
• All other duties and tasks as assigned 

Required Qualifications

• Bachelor's Degree from a recognized academic institution in Business or any related field or 4 years working in administration; MBA is an advantage. 
• At least 4 years of administration experience with a good understanding of business operations and controls; experience with international organizations and USAID regulations an advantage.
• A minimum of 2 years of work experience in a developing country or similar environment. 
• A minimum of 2 years of people management experience, including setting performance objectives, managing for results, giving and receiving feedback, performance evaluation and mentoring and coaching
• Proven competency in planning, organizing, and implementing operational activities. 
• Proficiency in MS Office applications 
• Sound written and verbal communication skills in English 
• Strong supervision skills to ensure activities, schedules and progress are reviewed and monitored.
• Experience leading, mentoring, and motivating staff; a good understanding of performance management. 
• Demonstrates good judgment and decision making.
• Project Management expertise
• Excellent written and verbal communication skills
• Financial acumen and the ability to interpret and analyze financial reports
• Sound problem solving and decision making skills
• Strong management skills with ability to mentor, coach, lead, develop and evaluate staff
• Ability to work with a low level of supervision and as a part of a team when required
• Demonstrated critical thinking, attention to detail, and organizational skills
• Demonstrated leadership skills including a high level of professional maturity is required.