Latest Jobs at Plan International

ROLE PURPOSE

• The purpose of this role is to support the preparation and management of the organization’s budgeting system and working with departments budget owners to create and monitor operating budgets.
• The post holder is responsible for preparing and providing financial reports, accompanying narrative as well as analyses to programs and management teams.

DIMENSIONS OF THE ROLE

• Communicates with Plan International Nigeria internal and external stakeholders. The post holder will contribute towards;
• Preparation of budgets for grant proposals and management of all budgets at the Country Office and Project Field offices.  
• Budget tracking and monitoring – budget vs Actual reporting.
• Master budget preparation and updates.
• Donor financial reports preparation.

ACCOUNTABILITIES

• Support budget preparation and budgetary monitoring and control of the entire Country Office’ budget for effective implementation of financial plans. To do this, the role will:
• Support the preparation of the annual plans and budgets of all departments/projects as part of the preparation of the Country Office’ annual budget.
• Support in the budgeting processes and communications; regularly working with department heads/project budget owners across the organization to monitor and revise budgets throughout the year as well as the life of project(s), as required.
• Support to coordinate project budgets in accordance with approved budget and closely monitor grant performance for major institutional donors.
• Work with program and grants staff in preparing and/or revising donor budgets to support new proposals or realignments and ensure adequate coverage of country operating cost.
• Support to address donor requests related to budget, budget management, reporting, re-alignment and audit.
• Maintain a finance unit proposal budget tracker for monitoring and accountability.
• Monitor project spending, identifying instances of variances and recommend to project teams, possible remedies to these identified variances.
• Prepare financial and other reports to aid the preparation of the overall country office’ financial report for dissemination and decision-making. To do this, the role will:
• Ensure project budget vs actual reports are prepared timely, on a monthly basis and discussed with project teams. Follow-up with action points and their implementation.
• Periodically review the monthly budget vs actual spending reports and update the monthly reporting tracker for the Finance Manager’s (Budgeting & Reporting) attention.
• In collaboration with project teams, support in the provision of monthly variance analysis as well as justifications for the variances.
• Regularly review projects’ transactions listing and budget lines’ burn rates for compliance with donor regulations as well as Plan Inter financial management policies and procedures; flag up instances of non-compliance to project managers, unit heads and the Finance Manager – Budgeting and Reporting.
• Prepare donor financial and other relevant reports including forecasts, invoice listing, inventory movement reports, asset registers, risk registers etc. as required with adequate supporting narratives including variance explanations, for appropriate internal review and onward submission to the Grants Department/Donor Focal Persons.
• Build capacity of Plan International finance and non-finance colleagues, partner staff and other Plan stakeholders on budgeting, budget management, financial management and reporting, internal controls and audit actions planning and execution.
• Ensure compliance with donor regulations across all Plan International projects whilst staying abreast of changes in regulatory environment related to donor/grants compliance.
• Carry out any other assigned tasks.
• Learning and knowledge management
• Share innovative ways of improving on already existing ways of getting tasks completed within the team and supporting the proper documentation of all financial aspects of the programmes.
• Dealing with Problems
• Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
• Manage multiple work with distant colleagues to form a virtual efficient team.
• Use Plan procedures to settle conflicts among colleagues.
• Refer, whenever necessary, any case to the Finance Manager – Budgeting & Reporting.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Essential

• Degree in Accounting or equivalent.
• Minimum of 3 years’ experience in Finance and Grants Management.
• Very good knowledge of Microsoft excel.
• Preferred Skills: knowledge of and experience with key donors in the industry is strongly preferred.
• An excellent skill in donor budget preparation & reporting.

Desirable

• Excellent and demonstrable experience in grant and financial management.
• Knowledge and understanding of Nigeria’s policy environment.
• Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching.
• Creates strong sense of purpose and commitment within own part of operations and with stakeholders.
• Holds self and others to account to deliver on agreed goals and standards of behaviour.
• Demonstrates a high degree of professionalism/integrity.
• Provides good and adequate support to enable programmes to meet its agreed financial and program outcomes.
• Actively seeks for support in addressing difficult issues in the discharge of duties.
• Strategic thinking and effective contribution to own work and Organizational development.
• Sound judgement and decision-making in complex situations.
• Strong emotional intelligence including self-awareness.
• Lead by example to motivate high performance of others.
• Very strong commitment to continuous learning.

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ROLE PURPOSE

• This role will support Plan International Nigeria Humanitarian response in Maiduguri to, ensure Admin, Logistics and Procurement activities are in line with organisational and project objectives and donors’ expectations and guidelines.
• The Humanitarian Supply Chain Manager will ensure effective Administrative, Procurement, Supply Chain Planning and implementation of Plan Nigeria’s response to enable on-time delivery at value for money of all procurement for which Plan International is responsible.
• S/he will lead in the management of all project administrative documentation, ensuring that all Procurements are managed and reports are coordinated either through direct procurement or through donor procurement agents.
• S/he will be accountable for the effectiveness of the Humanitarian Supply Chain team, ensuring on-time delivery of goods and services and not stock outs, providing capacity building and conducting Procurement planning as required.

DIMENSIONS OF THE ROLE

The Humanitarian Supply Chain Manager is responsible for supporting the existing operations team for the Humanitarian Response logistics planning and implementation of Plan Nigeria’s response. Whilst the responsibilities below cover the main aspects of the role, this may change due to the evolving situation and it is not limited to all listed below.

ACCOUNTABILITIES

• Provide functional leadership and support for Supply Chain - Logistics and Procurement, including the assessment, design, start-up, budget management, procurement planning and implementation of supply chain activities for multiple projects.
• Lead and/or oversee procurement & logistics activities including the identification of local sourcing options, liaising with CO for international sources, management of downstream supply pipeline, contracting of goods, services and works suppliers, providing assurance, implementation and appropriate controls in line with Plan’s Operations Manual.
• Providing high quality technical input in project operational planning, enabling fast and effective delivery to meet humanitarian needs, as well as ensuring that they are in line with donor guidelines and operations manual regarding implementation and reporting.
• Provide oversight and direction to inventory and warehouse management across multiple projects including GIK management, managing contingency stock if and the receipt of donations from donors.
• Oversight fleet management and transport operations for the response, working closely with CO’s Supply Chain Coordinator to identify needs, acquire and utilise a variety of modes to meet the emergency & humanitarian response requirements needs safely and effectively.
• Coordinate asset management for all response assets including; donor liaison, disposal plans asset verification, and compliant purchasing.
• Responsible for setting up of office and staff accommodation, oversee running of office/ offices as well as accommodation.
• Coordinate distributions with other team members, including multi-partner planning, site set up, security, local authority liaison, and material resource planning considering appropriate modalities to meet beneficiary needs.
• Provide oversight function on the flight operations for UNHAS and Commercial to staff.
• Ensure Humanitarian Supply Chain unit staffs have completed the performance objectives.
• Conduct a capacity assessment for Humanitarian Supply Chain staff and prepare a capacity building plan in consultation with Emergency Response Manage

Review and Documentation

• Ensure a proper filing system for Supply Chain - procurement and logistics-related documents (electronic and hard copy) and relevant monthly quarterly report submissions.
• Undertake periodical review of documents to ensure PLAN Nigeria meet the internal and external (mainly donor) requirement. 

Co-ordination

• Collaboration with other response team members, and interact with other Plan entities including RH, GH and National Organisations as required
• Represent Plan in logistics coordination meetings and ensure coordination with partners, local authorities, UN/INGOs including ensuring Logistics Cluster engagement and coordination if and when there is cluster activation
• Work with Safety and Security Manager on infrastructure including selection, training and management of security staff and delegation of responsibilities for locking and material releases.
• Work closely with the Security Officer on staff movement, vehicle allocation and distribution planning.
• As required, you may also be asked to oversee or perform duties relating to it, comms (vhf, hf and sat phones), customs, importation and government liaison and supporting and working with local partners.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Essential

• 5 years’ experience of leading a team in supply chain function(s) in a Humanitarian set up
• Educated at a Bachelors level in relevant discipline or equivalent professional experience
• Experience in start-ups and implementation of donor grant projects, good knowledge of donor rules and regulations across humanitarian Admin and Logistics functions.
• Technical background across all aspects of logistics and supply chain management, including, office management, warehousing, Asset, fleet management, accommodation, contract management and humanitarian distributions.
• Experience of contributing to market and needs assessments, contributing to emergency response and project plans.
• Strong knowledge of Goods Storage and Distribution Practices
• Working knowledge in contract negotiation and management.
• Hands-on leader who is a strong motivator.
• Strong proficiency with using MS Excel and data analytics
• Up to date knowledge of best practice using advanced inventory management tools.

Desirable

• People Skills: Ability to work independently and as a team player who demonstrates leadership and is able to support and train local and international staff and also able to work with disaster affected communities in a sensitive and participatory manner.
• Communication Skills: Well developed written and oral communication skills. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of PLAN. This includes effective negotiation and representation skills.
• Integrity: Works with trustworthiness and integrity and has a clear commitment to PLAN's core values and humanitarian principles.
• Resilience/Adaptability and flexibility: Ability to operate effectively under extreme circumstances including stress, high security risks and harsh living conditions. Works and lives with a flexible, adaptable and resilient manner.
• Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has a capacity to make accurate self-assessment particularly in high stress and high security contexts.
• Able to be planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem-solving skills.
• Knowledge of Plan policies and procedures, Sphere and the Red Cross/ NGO Code of Conduct. Requires general finance, administration, information management and telecommunication skills and proficiency in information technology/ computer skills.
• Ability to build and maintain strong working internal and external relationships, and represent Plan in a professional and competent manner.
• Ability to work and provide effective leadership, equally comfortable working in leadership, management and hands-on roles in rapidly changing contexts.
• Knowledge and/or experience in supply chain delivery, including working with local partners.
• Knowledge in working with markets and cash-based delivery would be an advantage.
• Demonstrable understanding of, and commitment to, equal opportunities, gender and diversity.
• Fluency in English written and spoken.
• Commitment to continuous learning; willing to update knowledge in Supply Chain.

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Role Purpose

• Philanthropy is a crucial enabler for Plan International to achieve its resource mobilization objectives and secure it’s identity as the leading child-rights organisation for girls´ equality.
• The Global Philanthropy Team Lead will provide vision, strategy, oversight and thought leadership for UHNWI, major donor and legacy fundraising across the global Plan International organisation, including National Organisations and Country Offices.
• The successful candidate will contribute to Plan International’s Global Strategy by diversifying the organisation’s fundraising channels to increase revenue.
• In addition, this role will foster greater collaboration between Fundraising, Communications and Development programmes and enable shared learning across Plan International.

Accountabilities

• Provide strategic direction, vision, and oversight to build Plan International’s global philanthropy capabilities
• Develop and lead a strong network of philanthropy fundraisers across the organisation.
• Lead the development and implementation of a multi-year philanthropy fundraising strategy, including the identification, cultivation, solicitation, and stewardship of UHNWI, major donors, and legacies, to diversify and grow unrestricted sustainable income streams.
• Plan and roll out the philanthropy pillar of Plan’s Global Fundraising Strategy and Global Strategy.
• Establish and lead a high-impact Global Philanthropy Team.
• Create and maintain operational systems to manage donor cultivation and stewardship.
• Establish and expand Major Donor Fundraising tools availability across the global organisation
• Provide thought leadership and advice to key stakeholders and fundraisers on the agile adoption of new solutions, products, and ways of working within philanthropy
• Monitor performance towards revenue targets and provide regular reports on progress.
• Work with multi-level stakeholders to drive new fundraising opportunities
• Ensure the alignment of philanthropy activities with other campaigns for a consistent, global view
• Represent Plan International in global networks and activities to promote the organization
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan
• International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key Relationships:

• Fundraising & Communications Teams in National Organisations and Country Offices
• Management & Business Development Teams in National Organisations and Country Offices
• Fundraising Leadership Network (Fund Net)
• Strategic Performance Team
• Relevant consultants and agencies
• External partnerships

Technical Expertise, Skills, and Knowledge
Essential:

• Candidates should possess relevant qualifications and work experience.
• Significant proven experience in strategic fundraising
• Experience in building up successful major donor fundraising structures with the necessary strategic planning, tools, staff and working processes
• Highly familiar with cutting-edge major donor fundraising techniques and strategies
• Experience in international work environments
• Significant demonstrable experience in INGO environment
• Exceptional diplomatic and networking skills and experience in the effective use of soft power
• Strategy creation and ownership
• Proven and demonstrable leadership capabilities
• Comfortable with complex working environments
• Ability to develop relationships with disparate stakeholder groups
• Strong communication, representational and inter-personal skills
• Fluent written and spoken English language skills.

Desirable:

• Fluent in an additional language
• Experience of working in a matrixed and networked team
• Experience of leading change management processes
• Business development
• Marketing management.