Fresh Jobs at Vertex Realty Solutions Limited (Vertex)

Job Summary

• A Facilities Officer oversees the maintenance, safety, and operations of a building or facility, ensuring it functions efficiently and meets the needs of its occupants.
• Key responsibilities include managing budgets, coordinating maintenance and repairs, supervising staff and contractors for services like cleaning and security, and ensuring compliance with health and safety regulations.

Core responsibilities

• Safety and compliance: Ensure the facility adheres to all health, safety, and environmental regulations.
• Budget and vendor management: Develop and manage the facility budget, and negotiate contracts with third-party vendors for services such as cleaning, security, catering, and landscaping.
• Staff supervision: Supervise and coordinate the work of in-house staff, including maintenance, cleaning, and security teams.
• Project management: Plan and manage refurbishments, renovations, and new installations, including office moves.
• Space and sustainability: Plan the use of space, and manage energy efficiency and sustainability initiatives within the facility.
• Maintenance and upkeep: Schedule and oversee routine maintenance, repairs, and inspections for building systems, including HVAC, plumbing, and electrical.

Salary
N100,000 - N200,000 per month. 

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Job Description

• A project officer job description includesplanning, executing, and monitoring projects, managing timelines and budgets, and coordinating with teams and stakeholders.
• Key responsibilities involve developing project plans and schedules, identifying and mitigating risks, preparing reports, and ensuring all project documentation is organized and maintained.
• A strong candidate will have excellent communication, organizational, and leadership skills.

Core responsibilities

• Execution and Monitoring: Oversee daily project activities, track progress, and ensure project objectives are met on time and within budget.
• Risk Management: Identify potential risks, develop mitigation strategies, and manage issues that may arise during the project lifecycle.
• Coordination: Coordinate with team members across different departments and manage communication between stakeholders.
• Reporting and Documentation: Prepare regular progress reports for senior management and ensure all project documentation is properly organized and filed.
• Resource Management: Assist with budget management, resource allocation, and the selection of external vendors or contractors.
• Project Planning: Assist in developing project proposals, creating detailed project plans, and setting deadlines.

Requirements

• Interested candidates should possess a Bachelor's Degree / HND / Master's Degree with 4 - 8 years experience.

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Description

• A personal assistant to an executive handles administrative, organizational, and sometimes personal duties for an executive to optimize their time and ensure the smooth operation of their office.
• Key responsibilities include managing schedules and calendars, coordinating travel and meetings, handling correspondence, preparing reports and presentations, and acting as a liaison between the executive and others.
• They must be highly organized, possess excellent communication and problem-solving skills, and maintain strict confidentiality.

Key Responsibilities

• Calendar and schedule management: Manage complex calendars, schedule meetings, and coordinate appointments to prevent conflicts.
• Travel coordination: Book and manage domestic and international travel, including flights, accommodation, and creating itineraries.
• Communication management: Screen and handle calls, emails, and general correspondence. Act as a gatekeeper and a first point of contact for internal and external stakeholders.
• Document and report preparation: Draft and prepare documents, presentations, reports, and briefs for the executive.
• Meeting support: Organize meetings, prepare agendas, gather materials, and ensure all logistical needs, such as room bookings and refreshments, are met.
• Information and research: Conduct research and compile information to assist the executive in decision-making processes.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion.
• Project support: Assist with special projects, track progress, and support the executive in various ad-hoc tasks.
• Personal errands: For some roles, especially those with wealthy individuals, this can include personal errands and managing personal life tasks.

Qualifications

• Interested candidates should possess an HND / Bachelor`s / Master`s Degree with 3 - 5 years experience.

Salary
N150,000 - N250,000 monthly.