Personal Assistant to Executive Manager at Vertex Realty Solutions Limited

Description

• A personal assistant to an executive handles administrative, organizational, and sometimes personal duties for an executive to optimize their time and ensure the smooth operation of their office.
• Key responsibilities include managing schedules and calendars, coordinating travel and meetings, handling correspondence, preparing reports and presentations, and acting as a liaison between the executive and others.
• They must be highly organized, possess excellent communication and problem-solving skills, and maintain strict confidentiality.

Key Responsibilities

• Calendar and schedule management: Manage complex calendars, schedule meetings, and coordinate appointments to prevent conflicts.
• Travel coordination: Book and manage domestic and international travel, including flights, accommodation, and creating itineraries.
• Communication management: Screen and handle calls, emails, and general correspondence. Act as a gatekeeper and a first point of contact for internal and external stakeholders.
• Document and report preparation: Draft and prepare documents, presentations, reports, and briefs for the executive.
• Meeting support: Organize meetings, prepare agendas, gather materials, and ensure all logistical needs, such as room bookings and refreshments, are met.
• Information and research: Conduct research and compile information to assist the executive in decision-making processes.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion.
• Project support: Assist with special projects, track progress, and support the executive in various ad-hoc tasks.
• Personal errands: For some roles, especially those with wealthy individuals, this can include personal errands and managing personal life tasks.

Qualifications

• Interested candidates should possess an HND / Bachelor`s / Master`s Degree with 3 - 5 years experience.

Salary
N150,000 - N250,000 monthly.