Facility Officer at Proforce Limited

Job Summary

We are seeking a proactive, detail-oriented, and highly organized Facility Officer to oversee the day-to-day management of our facility support operations. The successful candidate will be responsible for supervising janitorial staff, ensuring a clean, safe, and well-maintained work environment, coordinating facility maintenance activities, managing inventories, and supporting the Administrative Manager in achieving operational objectives.

Key Responsibilities

• Supervise and coordinate janitors, cleaners, and housekeeping personnel.
• Develop and implement cleaning schedules for offices, production areas, restrooms, corridors, boardrooms, showrooms, and other common areas.
• Monitor the quality of cleaning services and ensure compliance with company standards.
• Manage the attendance, deployment, productivity, and performance of janitorial staff.
• Support the Administrative Manager with problem-solving, project planning, project management, and the execution of departmental goals and objectives.
• Orient and educate newly hired cleaning and maintenance staff on company policies, cleaning procedures, safety standards, facility layout, and the proper use of equipment and supplies.
• Prepare and maintain daily reports on activities, employee performance, and inventory requirements.
• Develop employee work schedules and assign tasks while ensuring compliance with break periods, attendance policies, and work standards.
• Monitor and enforce high standards of cleanliness, hygiene, and tidiness across all facility areas.
• Coordinate routine facility inspections and maintenance activities to ensure operational efficiency.
• Maintain accurate records of maintenance activities, inspections, repairs, and service requests.
• Prepare periodic facility management and operational reports.
• Monitor inventory levels of cleaning materials, facility consumables, gardening tools, and related supplies.
• Assist in budget planning and cost control for facility maintenance and support services.
• Perform other facility management duties as assigned.

Qualifications and Experience

• Bachelor\'s Degree or Higher National Diploma (HND) in Environmental Health, Health, Safety and Environment (HSE), Hygiene, Facility Management, or any related discipline.
• Minimum of 2 years' relevant work experiencein a similar role.
• Demonstrable experience in facility administration within a fast-paced and highly demanding work environment.
• Proven ability to exercise sound judgment, professionalism, and discretion when handling administrative matters.

Required Competencies

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Outlook, and internet applications. *(Practical proficiency may be assessed during the recruitment process.)*
• Excellent organizational and multitasking skills.
• Strong verbal and written communication skills.
• Good knowledge of office administration and facility management principles.
• Budget preparation and financial management skills.
• Strong analytical and problem-solving abilities.
• Ability to work independently and maintain confidentiality.
• Excellent planning, coordination, and time management skills.
• High attention to detail and commitment to maintaining workplace standards.

Salary

₦150,000 – ₦250,000 per month (based on qualifications and experience).