Jobs at WorQulture

Responsibilities:

• Coordinate the CEO's schedule, including meetings, appointments, and travel arrangements. Anticipate scheduling conflicts and proactively resolve them to ensure efficient use of time.
• Act as a liaison between the CEO and internal/external stakeholders, including clients, partners, and team members. Manage emails, phone calls, and correspondence on behalf of the CEO, ensuring timely responses and follow-ups.
• Arrange all travel logistics for the CEO, including flights, accommodations, transportation, and visas. Provide detailed itineraries and travel packets, and anticipate any potential travel disruptions.
• Prepare meeting agendas, presentations, and materials as needed. Attend meetings with the CEO, take minutes, and follow up on action items to ensure timely execution.
• Handle administrative duties such as expense reports, filing, document management, and office supplies procurement. Maintain organized records and files, both physical and digital.
• Assist the CEO in various projects and initiatives, including research, data analysis, and presentations. Coordinate with other departments to gather information and facilitate collaboration.
• Support the planning and execution of corporate events, conferences, and industry gatherings. Coordinate logistics, manage guest lists, and ensure events run smoothly.
• Handle sensitive information with discretion and maintain confidentiality at all times. Uphold the highest standards of professionalism and integrity in dealing with confidential matters.

Requirements:

• BSc University Graduate
• A minimum of 3 years experience as a personal assistant or executive assistant is preferred.
• Knowledge or interest in the fashion industry is a plus.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office and scheduling software.
• Good Project management skills
• Ability to handle multiple tasks simultaneously and adapt to changing priorities.
• Discretion and a high level of integrity.
• Flexibility to work occasional evenings or weekends, as required.

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Summary:

• The Head of Operations will oversee the optimum day-to-day running of the business.
• The ideal candidate is an accounting, finance and Tax expert who buys into the vision of the business, highly accountable and seek growth and expansion of the business in areas of operations, administration, business development, project execution and strategy.

Responsibilities:

• Your Responsibilities include but are not limited to:

Operations

• Manage the tax provisioning and compliance processes. And ensure that operations can be improved by developing or using best practices.
• Generate all tax documents on a constant schedule and respond to all demands for information.
• Accountable for the company's business tax operations to clients, strategy, and effectiveness.
• Address all taxation issues by implementing effective tax management solutions that optimize tax bills.
• Manage all aspects of taxation, including federal and state income tax return preparation
• Review provision to return calculations and analyze forecasted P&L and impact on the overall income tax rates
• Monitor the current and deferred taxes for all domestic and foreign clients including analysis and determination of valuation allowances
• Undertaking ad-hoc projects that may arise and supporting other team members working on such projects
• Provide timely financial reports, as required, and resolve finance/accounts-related matters for the Business Unit by working collaboratively with the firm’s Finance department.

Strategy/ Business Development

• Plan and work with the Business Unit Leadership to develop/review the short-medium and long-term strategy.
• Monitor strategy implementation across the Unit and report progress.
• Organize periodic meetings to discuss progress reports with responsible owners.
• Follow up on action plans with unit champions and provide timely updates to relevant stakeholders.
• Maintain current client relationships and identify areas for potential clients
• Contacting potential clients to establish a business relationship and meet with them
• Develop new sales areas and improve sales through various methods
• Research the latest in the business industry and create new opportunities to expand the business
• Collaborate with sales and design team to ensure requirements are met, such as sales numbers and profit goals
• Maintain a daily tracker of all revenue and pipeline opportunities for all service lines.
• Train junior salespeople to improve sales goals and meet expectations
• Strong understanding of company products or services as well as business position and competition to keep business competitive

Administration/ Finance

• Board reporting – providing finance and other reports as required for Board meetings
• Manage budget processes
• Continuous review of all finance policies & internal control procedures
• Operation of payroll, pension & PAYE matters. Production of payroll returns
• Ensure HR policies & processes are in place and adhered to
• Arrange authorisation of electronic and manual payments, liaison with banks
• Supervision of Admin staff, including liaison with relevant programme managers and insurance
• Property/ Office Management, including ensuring compliance with Health & Safety legislation, managing supplier contracts and SLAs
• Contribute to the overall leadership, strategic planning and management
• To undertake other duties as required by the CEO from time to time

Requirements

• Possess a Minimum bachelor’s degree in Accounting, Finance, Taxation
• Minimum of 3-5 years experience in taxation of core accounting field
• Certification such as ACA or ACCA will be an added advantage.
• Knowledge of SAP and/or similar applications will be an added advantage.
• Possesses accounting, excellent communication, and presentation skills.
• Proactive, mathematically grounded and attentive to detail
• Be analytical and possess effective decision-making skills.
• Ability to handle multiple tasks, and prioritize workloads.