Latest Jobs at James Hope Business School

Role Description

• This is a full-time on-site role. The Executive Assistant is expected to perform a variety of administrative tasks and support our company's senior-level academic team and perform day-to-day tasks such as handling phone calls, scheduling meetings, managing calendars, organizing files, and bookkeeping.
• Executive Assistant's responsibilities include but are not limited to managing calendars, working on pitch decks and preparing expense reports. Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
• To be successful in this role, the Executive Assistant should be well-organized, have great time management skills and be able to act without guidance.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives' calendars and set up meetings
• Must have strong writing and review skills, skills in PowerPoint presentation
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Qualifications

• Applicants must have a minimum of a degree in business administration or related discipline.
• Proven work experience as an Executive Assistant, Personal Assistant or similar role.
• Good interpersonal and communication skills.
• Professional appearance to represent our organization.
• Excellent MS Office knowledge
• Outstanding organizational and time management skills, creative and willing to take work independently
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Relevant skills and qualifications that would be beneficial include: experience in a higher education setting, and experience in project management.

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Responsibilities

• You are responsible for greeting and welcoming guests, receiving and delivering all incoming and outgoing mail and packages, answering all calls and directing as needed, scheduling meetings, and coordinating office activities.

Qualifications

• Bachelor's Degree
• 3-5 years working experience as a front desk officer or receptionist.
• Excellent verbal and written communication skills
• Proficiency in Computer Skills.