Job Vacancies at Solidarites International (SI)

Location: Maiduguri, Borno
Base: Coordination

Job Description
Goal/Purpose:

• The HR Coordinator Deputy supports the HR coordinator in defining and implementing the national HR policy.
• He/she guarantees the correct implementation of HR and SI policy on the mission.
• He/she ensures legal, fiscal and administrative support to HR Coordinator and administrators for all National HR related matters.
• He/she actively participates in implementing training and development programs for national staff.
• He/she supports the HR Coordinator in the administrative management, follow-up and visa process related international staff.
• Upon request, ensure the HR Coordinator responsibilities and tasks (in case of absence) in direct link with the Country Director.

Main Tasks
Design and Implementation of the National HR Policies:

• Take part in the development of the national HR policies
• Participate in defining and monitoring the implementation of HR policies
• Evaluate risks linked to changes in social policies
• Propose improvements to employee working conditions
• Ensure appropriateness and coherence between mission job descriptions and SI standard Job Descriptions
• Ensure the SI functions Grid is applied on the mission and the recruitment process respected
• If necessary, participate in rewriting the Salary Grid (benchmark...)
• Continually ensure coherence between SI HR policy and national laws

Human Resources Management (National and International):

• Design and implement HR training sessions for SI Managers and for the administrative teams
• Supervise annual performance process; participate in implementing staff promotions
• Design and put in place an annual training program, supervise its implementation and monitor its impact
• Participate in the implementation of career planning and the management of staff mobility
• Improve recruitment procedures; participate in the recruitment process for national staff
• Ensure relations with employee, in particular by taking part in the HR meetings
• Ensure minimum staffing levels for the administrative service during periods of absence (vacation, illness...)

Human Resources Administration:

• Keep informed of all documents and developments associated with employment law, employment in general, and staff training
• Ensure that HR procedures are respected and understood at mission level
• Supervise the administrative and contractual management of personnel recruitment and hiring
• Organize and conduct the HR briefing and/or induction sessions
• Ensure that personnel files are kept up to date and deadlines respected (annual performance, contract amendments, visa, Flight ticket, break…)
• Take the necessary steps with authorities if required (registering personnel, submitting documents...)
• Update the monthly HR reporting Pack, check and consolidate for the whole mission
• Ensure the respect of the HR monthly calendar

Payroll, Tax and Social Contributions Management:

• Proceed and supervise the monthly salaries calculation and payroll processing for the whole mission
• Update and check the monthly related HR databases and payroll variables
• Ensure the payslip signature and archiving at time of all payroll related documents
• Ensure the monthly calculation of the Tax and social contribution for the whole mission  
• Ensure that Taxes and social contributions statements and payments are made to the concerned authorities for the whole mission

Archiving:

• Ensure that staff personal files are kept up to date and archived according the proper guidelines for the whole mission
• Ensure preparation of HR files for Audit
• Ensure hard and soft archiving, as well as ensuring the security of HR/administrative documents
• Ensure that hard files from the bases are brought back to coordination on a regular basis
• Conduct the quarterly mailing of HR archives to HQ

Reporting:

• Update and consolidate monthly the mission organizational chart and its targeted version
• Update and consolidate the monthly statistical report for HQ
• Update and consolidate the SI ID card needs and send to the Logistics department
• Report to each head of department on a weekly and monthly basis Human Resources related information about their respective teams.
• Update monthly the International Staff FU and prepare the HR shuttle for HQ

Communication / representation:

• Work closely with and support the Administrative Managers
• Establish and maintain relationships with the administrative, legal, fiscal authorities at a national level
• Is the focal point of the consultants with who SI is working on HR related matters (Tax, Visa, lawyers)
• Assist the HR coordinator with report related HR, proposals and with drawing up HR sizing set-up
• Participate to the HR strategy definition
• Participate to the internal and external HR meetings and represented SI upon request
• Ensure that relevant HR information are published on the information board
• Report to the HR Coo any alerts concerning Solidarites International Staff and support the HR Coordinator in the social dialogue
• Ensure the HR data and information confidentiality    

Profile

• Training/Education: B.Sc. Finance, Economics, Business Administration or related degrees
• Professional experience: 3 years of experience in similar position (NGO/Private or Public sector) and 2 years of progressive experience in an INGO
• Languages: English compulsory (Hausa/Kanuri - Added Advantage)
• Admin related skills: good knowledge of the project cycle, budget follow-up, recruitment, payroll, etc.
• IT skills: Good knowledge of Office software: Saga, Homere, Excel, Word, Outlook, Power Point.
• Personal qualities: rigorous, organized, able to manage important workload, good learning capacity, good communication, reactive, team spirit, good written and analyses capacities, resistance to stress.

go to method of application »

Location: Maiduguri, Borno

Goal / Purpose

• Under the district supervision of Monitoring, Evaluation, Accountability, and Learning (MEAL) Officer, the Enumerator will support the MEAL team to carry out fieldwork and other research/assessment activities, which may be required for the program’s functioning and strategy.
• The enumerators services will be required on daily basis based on the field work requirement, it’s not a full time employment with the organization.
• The enumerators will collect field data for different on-going project on already developed tools and will also provide key feedback on programs field research activities.   

Main Tasks

• Assist MEAL team in field data collection as per the program requirements for its different on-going programs;
• Depending on the nature of filed work enumerators can be involved in both qualitative (Focus group Discussion and Key Informants) and quantitative (household interviews) data collection;
• Enumerators will use mobile data collection tool (Kobo Collect) to gather and accurately record responses on questionnaires;
• Ensure that questionnaires have been thoroughly checked and completed;
• Submit completed questionnaires and other equipment used in fieldwork to the research supervisor;
• As part of each assignment, participate in briefings; carry out data collection, data entry and/or reporting;
• Recognize and give account of problems in obtaining data and provide useful feedback from field research activities
• Enumerators will ensure the confidentiality of the beneficiaries and will not share field information with any 3rd party without the consent of SI

Profile

• Studies: Bachelor's Degree or Diploma

Experience:

• Conducting Nutrition, Health, WASH and FSL assessments.
• Mobile data collection, administering questionnaires and conducting interviews, data collection and data entry

Languages:

• English (Hausa/Kanuri - Added Advantage)

Competencies:

• Honesty: Shows a high level of integrity and will not fabricate responses or misrepresent the program
• Communication: Confidently expresses self, able to clearly ask questions and help the respondent understand what is needed from her/him.
• Relationship Builder: Able to build trust with people at the rural level and maintain confidentiality.
• Cultural Awareness: Must be aware of and sensitive to the cultural expectations of communities in Northern Nigeria.
• Accuracy: Must be able to interpret and record responses appropriately without distorting the respondents meaning or confusing the reader.
• Endurance: Must be able to work for a full day working hours in the field across a number of days.