Career Opportunities at Unilever

Job Number: 17000GV8
Location: Oregun, Lagos
Function: Human Resources
Reports to: HR Services Lead

Business Context and Main Purpose of the Job

• The overall purpose of this role is to enable and support the smooth ongoing running of HR Operations within the HR Services Team through the control and maintenance of the HR systems and the production of relevant management information. This role will provide administrative support to the HR services Lead in country to ensure administrative delivery of HR related processes.

Main Accountabilities
The Core HR Admin Assistant has the following main accountabilities:

• To input and maintain employee record systems including personal files and other relevant HR systems (Workday)
• Maintains Unionized employees data in Workday
• To assist with administering of HR processes (transfers, promotions, relocations etc). Prepares all the paperwork, processes documents, ensures signatories sign off and paper work is dispatched on time.
• Liaises with payroll for any amendments like, new joiners, exit of employee, extension/ change of contract
• Manages employee files by ensuring all employee paperwork are properly registered and filed.
• Assists in administering employee benefits e.g. long term service awards, reward and recognition program- providing certificates doing logistical coordination.
• Administers Unionized employees leave application
• Prepares documents and follows up on exit formalities through line manager/ HRBP/ employee to ensure smooth exit of the employee.
• Administers all HR processes related to the employee life cycle (e.g. promotion, relocating, resignation etc.) whilst being custodian of HR policy
• To run standard and non-standard reports from HR systems
• Records and tracks customer service levels ensuring the HR Services team follows turnaround time of SLAs.
• Liaises with local house vendor, immigration vendor and local school search vendor for IAs
• Monitors and manages 3rd party performance against agreed SLAs including cost
• Supports  International Assignees’ engagement , payments and exit processes through 3rd party
• To provide all required data, formalities and similar documentation regarding IA’s, locally employed non-nationals, relocating employees.
• To provide and enable site/unit/country based structured and efficient customer service i.e. Serve as a single point of contact on all administrative and transactional HR related services
• Invoice Management for HR Related activities- Travel, Long Service Awards, Consumables, occupational health PRs, Newspapers, contingent labour salary/transportation, IA hotel accommodation, Employee meals etc.
• Canteen Management- Biometrics, monthly reporting/ reconciliation for payroll input, general maintenance, etc
• Request from ex-employees relating to pensions, final benefits, NSITF etc.
• Liaise with MDM team for vendor account creation for new joiners

Relevant Experience

• University Graduate
• Experience using PeopleSoft and data maintenance.

Key Interfaces:

• Expertise teams
• Service delivery providers (either in-house/ outsourced)
• HRBP community
• Line Managers
• Employees

Leadership Behaviours:
Should "meet expectations" on the Standards of Leadership behaviours: (priority behaviours shown in bold)

• Growth Mind-set
• Consumer & Customer Focus
• Bias for action
• Accountability & Responsibility
• Building Talent & Teams

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Job Number: 17000GVD
Location: Oregun, Lagos
Function: Human Resources
Job Schedule: Full-time
Reports to: WFA Specialist

Main Purpose

• To provide administrative support to the work force admin specialist to ensure work force admin delivery.

Main Accountabilities

• To report employee relations on operational issues
• Liaises with facilities on site
• Liaises with payroll for any amendments like overtime, meal deduction (Agbara employees only)
• Assists in administering employee benefits e.g. long term service awards, reward and recognition program- providing certificates doing logistical coordination)- For Agbara employees only
• Support with BC leave application and leave product pack- For Agbara employees only
• follows up on exit formalities through line manager/ HRBP/ employee to ensure smooth exit of the employee- For Agbara Employees
• Employee Services- Filing employee records, processing loan applications (All BC employees)
• Canteen Management- Payment to the 3party – Monthly Procuring of gas for cooking- Supervising the canteen
• Vendor management on Ariba for canteen, contingent labor provider, transportation
• Sundry responsibilities- coordinating factory visits for new hires, coordinating Youth corps members and Industrial attaches.
• Supervise facilities to maintain good hygiene and safety.
• Support HRBP to coordinate the site.
• Other support as required by HRBP or Factory Manager

Relevant Experience

• Diploma holder with no prior work experience or 1-2 years experience in similar role with basic qualifications
• Basic MS office skills

Key Environment
Internal:

• SDM, work force admin specialist, other service line specialists and team, site facilities team, employees. The nature of this contact will involve exchange of information and some influencing skills. E.g. If an employee wants a letter in a particular format then guiding them and letting them know that it will not be possible. Influencing facilities to complete the work in the given timeline. Managing exit process smoothly in the given time.

External:

• If required the role may have to interact with external organizations. The nature of this contact is primarily exchange of information.