Career Opportunities at Gemona West Interior Design Studio

General Description

The position reports directly to the Lead Designer. He/She is responsible for assisting and providing support to the Lead Designer, the Senior Designers, and possibly several department staff members. Must be available for overtime or off hours as needed, regular working hours are 9 a.m. to 5 p.m. on weekdays.

Key Accountabilities

• Provide assistance in the creation of design concepts, sketches, floor plans, elevations, and mood boards
• Assist in analyzing design objectives in accordance with clients’ needs
• Order samples from vendors and go out to source material finishes and fabrics from local vendors
• Create specifications manuals such as room layouts
• Provide design, clerical and administrative support to the senior designers
• Maintain knowledge of space planning, floor finish, plans, and elevations
• Manage design libraries of resources and maintain files and binders
• Assist in detailing/dimensioning upholstered furniture for the showroom
• Carrying out quality checks of finished products with vendors
• Assist with marketing developments and associated activities
• Take minutes and make recordings at client meetings
• Provide support in creating sourcing materials and CAD plans for various projects
• Assist in handling communication with clients through telephones, emails, and official letters
• Assist with installations, coordinate deliveries, and handle post-installation follow-ups
• Client management (during the design and design development stages)
• Liaising with contractors during the concept design and development stages to ensure that designs are implemented correctly

Skills and Attributes

• Must be prepared to respond to multi-task job schedules for daily routine
• Maintain high levels of concentration and attention to detail, and work with a team approach to accomplish tasks.
• Have strong verbal and written communication skills;
• Ability to effectively gather and disseminate information and respond to questions from groups of managers;
• Be proficient with Microsoft Office Excel and Word, PowerPoint, Photoshop, or other design tools
• Must maintain a professional appearance appropriate for job tasks and maintain proper business etiquette

Education & Work Exp. Requirements

• A bachelor's degree in Creative Design, Architectural design, Interior design, or related discipline.
• Minimum of 1-year experience in a similar position

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General Description

The position reports directly to the Lead Designer. He/She is responsible for assisting and providing support to the Lead Designer, and possibly several department staff members. Must be available for overtime or off hours as needed, regular working hours are 9 a.m. to 5 p.m. on weekdays.

Key Accountabilities

• Provide assistance in the creation of design concepts, sketches, floor plans, elevations, and mood boards
• Assist in analyzing design objectives in accordance with clients’ needs
• Provide input in the creation of design concept statements
• Carry out 3D Renders for designs
• Perform market research work in a bid to understand trends and likes of customers
• Order samples from vendors and handle presentations creation activities
• Create specifications manuals such as room layouts
•  Provide design, clerical and administrative support to the senior designers
• Maintain knowledge of space planning, floor finish plans, and elevations
• Generating furniture shop drawings
• Assist with marketing developments and associated activities
• Take minutes and make recordings at client meetings
• Creating sourcing materials and CAD plans for various projects
• Handling communication with clients through telephones, emails, and official letters
• Assist with installations, coordinate deliveries, and handle post-installation follow-ups
• Client management (during the design and design development stages)
• Generating development concept drawings for contractors
• Liaising with contractors during the concept design and development stages to ensure that designs are implemented correctly
• Carrying out quality checks of finished products with vendors

Skills and Attributes

• Must be prepared to respond to multi-task job schedules for daily routine
• Maintain high levels of concentration and attention to detail, and work with a team approach to accomplish tasks.
• Have strong verbal and written communication skills;
• Ability to effectively gather and disseminate information and respond to questions from groups of managers;
• Be proficient with Microsoft Office Excel and Word, Revit, AUTOCAD, Photoshop, or other design tools
• Must maintain a professional appearance appropriate for job tasks and maintain proper business etiquette

Education & Work Exp. Requirements

• A bachelor's degree or Masters in Creative Design, Architectural design, Interior design, or related discipline.
• Minimum of 3 years of experience in a similar position

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General Description

The position reports directly to the Project Manager. He/She is responsible for interacting with the design professionals, consultants, and client while successfully directing the project team and any other construction-related personnel in planning, coordinating, and safely executing the work in accordance with the contract documents, schedule, and budget., and possibly several department staff members. Must be available for overtime or off hours as needed, regular working hours are 9 a.m. to 5 p.m. on weekdays.

Key Accountabilities

• Define the scope of the project in collaboration with senior management
• Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project
• Determine the resources (time, money, equipment, etc) required to complete the project
• Develop a schedule for project completion that effectively allocates the resources to the activities
• Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required
• Determine the objectives and measures upon which the project will be evaluated at its completion

Staff the project.

• In consultation with the appropriate manager, recruit, interview, and select staff and/or volunteers with appropriate skills for the project activities
• Manage project staff and/or volunteers according to the established policies and practices of the organization 
• Ensure that personnel files are properly maintained and kept confidential
• Ensure that all project personnel receive an appropriate orientation to the organization and the project
• Contract qualified consultants to work on the project as appropriate

Implement the project

• Execute the project according to the project plan
• Develop forms and records to document project activities
• Set up files to ensure that all project information is appropriately documented and secured
• Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project
• Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project 
• Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards

Control the project

• Write reports on the project for management and for funders

·         Communicate with funders as outlined in funding agreements

• Monitor and approve all budgeted project expenditures 
• Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly)
• Manage all project funds according to established accounting policies and procedures 
• Ensure that all financial records for the project are up to date 
• Prepare financial reports and supporting documentation for funders as outlined in funding agreements Evaluate the project
• Ensure that the project deliverables are on time, within budget, and at the required level of quality
• Evaluate the outcomes of the project as established during the planning phase

Skills and Attributes

In charge of all projects in the organization

• Project management, Establishment, and implementation of metrics that measure project performance
• Contract administration, Management of commercials, Preparation of contract initiation documents, Change management
• Project communication, preparation of progress reports for construction projects, preparation of certificates for consultancy works, coordination of the project teams, coordination and conducting of project status review meetings and site meetings, Responsible to ensure projects are within scope, schedule, and budget
• Project audit and management process improvement
• Quality management, quality control through a projects life cycle,
• Adherence to baseline governance process guidelines, creation of standards, and maintenance of tools to provide consistency and consolidation ability

Education & Work Exp. Requirements

• Minimum B.Sc. Qualification in Architecture, Quantity Surveying, or Law.
• 2-3 years of proven work experience as a Project Manager in an Interior design company or Construction site, with hands-on experience with interior design and construction management.
• Knowledge of relevant design policies, international specifications, Building regulations, and Construction details.
• Strong planning and organizational abilities, as well as the ability to work in teams and integrate cross-functionally
• Ability to multi-task and carry out effective stakeholder engagement
• Excellent written and verbal communication skills
• Strong working knowledge of Microsoft Office
• PMP / PRINCE II certification is a plus

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General Description

The position reports directly to the Management Accountant. She is responsible for providing clerical, and accounting operations support to the Project Accountant and Senior Accountant, and possibly several department staff members. Must be available for overtime or off hours as needed, regular working hours are 9 a.m. to 5 p.m. on weekdays.

Key Accountabilities

• Assist in bank reconciliation
• Assist and support the corporate accounting, accounts payable, and/or defense finance functions
• Reconciling general ledger accounts
• Roll forward analysis of balance sheet accounts
• Monthly financial statement reviews and analysis
• Assist with general accounting month-end closing procedures
• Posting of transactions (receivables and payables) into respective GLs.
• Complete special projects as needed and other duties assigned
• Word-processes and distributes business communications such as memos, letters, faxes, transmittals, programs, schedules, and spreadsheets in accordance with office standards.
• Maintain absolute confidentiality and security
• Vetting of payment requests with POs.
• Receivables and payable reconciliation.
• Assist project team in organization and procedures.
• May assist other administrative or executive assistants at the  direction of the Project Manager and/or senior accountant
• Perform other accounting duties as necessary to meet the responsibilities of the position and client expectations.

Skills and Attributes

• Must be prepared to respond to multi-task job schedule for daily routine,
• Maintain high levels of concentration and attention to detail, and work with a team approach to accomplish tasks.
• Have strong verbal and written communication skills;
• Ability to effectively gather and disseminate information and respond to questions from groups of managers.
• Ability to be proficient with numerical skills and basic skills in ERP.
• Must maintain a professional appearance appropriate for job tasks and maintain proper business etiquette

Education & Work Exp. Requirements

• Young/recent graduate
• AAT / HND / BSc. Accounting, or any related discipline