Project Manager at Gemona West Design Studio

General Description

The position reports directly to the Project Manager. He/She is responsible for interacting with the design professionals, consultants, and client while successfully directing the project team and any other construction-related personnel in planning, coordinating, and safely executing the work in accordance with the contract documents, schedule, and budget., and possibly several department staff members. Must be available for overtime or off hours as needed, regular working hours are 9 a.m. to 5 p.m. on weekdays.

Key Accountabilities

• Define the scope of the project in collaboration with senior management
• Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project
• Determine the resources (time, money, equipment, etc) required to complete the project
• Develop a schedule for project completion that effectively allocates the resources to the activities
• Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required
• Determine the objectives and measures upon which the project will be evaluated at its completion

Staff the project.

• In consultation with the appropriate manager, recruit, interview, and select staff and/or volunteers with appropriate skills for the project activities
• Manage project staff and/or volunteers according to the established policies and practices of the organization 
• Ensure that personnel files are properly maintained and kept confidential
• Ensure that all project personnel receive an appropriate orientation to the organization and the project
• Contract qualified consultants to work on the project as appropriate

Implement the project

• Execute the project according to the project plan
• Develop forms and records to document project activities
• Set up files to ensure that all project information is appropriately documented and secured
• Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project
• Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project 
• Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards

Control the project

• Write reports on the project for management and for funders

·         Communicate with funders as outlined in funding agreements

• Monitor and approve all budgeted project expenditures 
• Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly)
• Manage all project funds according to established accounting policies and procedures 
• Ensure that all financial records for the project are up to date 
• Prepare financial reports and supporting documentation for funders as outlined in funding agreements Evaluate the project
• Ensure that the project deliverables are on time, within budget, and at the required level of quality
• Evaluate the outcomes of the project as established during the planning phase

Skills and Attributes

In charge of all projects in the organization

• Project management, Establishment, and implementation of metrics that measure project performance
• Contract administration, Management of commercials, Preparation of contract initiation documents, Change management
• Project communication, preparation of progress reports for construction projects, preparation of certificates for consultancy works, coordination of the project teams, coordination and conducting of project status review meetings and site meetings, Responsible to ensure projects are within scope, schedule, and budget
• Project audit and management process improvement
• Quality management, quality control through a projects life cycle,
• Adherence to baseline governance process guidelines, creation of standards, and maintenance of tools to provide consistency and consolidation ability

Education & Work Exp. Requirements

• Minimum B.Sc. Qualification in Architecture, Quantity Surveying, or Law.
• 2-3 years of proven work experience as a Project Manager in an Interior design company or Construction site, with hands-on experience with interior design and construction management.
• Knowledge of relevant design policies, international specifications, Building regulations, and Construction details.
• Strong planning and organizational abilities, as well as the ability to work in teams and integrate cross-functionally
• Ability to multi-task and carry out effective stakeholder engagement
• Excellent written and verbal communication skills
• Strong working knowledge of Microsoft Office
• PMP / PRINCE II certification is a plus