Job Openings at Premiere Urgence Internationale (PUI)

Locations: Monguno and Pulka, Borno

General Objective / Summary

• The Base HR and Administrative Manager is responsible to manage the Administrative Department at the Base under the direct supervision of the Field Coordinator and with the technical support of both the Finance Coordinator and the HR Coordinator.
• He/she is responsible for the proper functioning of the administrative services of the base, in compliance with the procedures of PUI and donors.

Main Responsibilities and Tasks
Ensure human resources management of the base:

• S/he works in collaboration with the Field Coordinator and HR coordinator to set up Human resources (HR) procedures and management tools in compliance with the labour regulations of the country of intervention, the internal staff regulations (ISR) as well as the HR guidelines, and monitors risks associated with HR issues in the base. S/he works, under the responsibility of the Field Coordinator, and in link with other departments’ heads on reviews / optimization of the HR structure of the base.
• S/he implements HR rules, procedures and tools in the base regarding: new HR regulations, national staff contracts, procedures of recruitment, payroll operations, implementation of appropriate working conditions, HR records electronic and physical records.
• S/he ensures the administrative management of national staff, in particular, payroll operations, monitoring absences, the construction, updating and archiving of personnel files.
• S/he assumes or delegates responsibility for the integration of any new employees at the base, and ensures, in particular, that logistical, administrative, HR and financial procedures, as well as procedures for the use of communication and transportation are explained and understood.
• S/he suggests possible updates to the ISR in terms of rules, procedures and tools relating to recruitment, remuneration, administrative management, disciplinary aspects and management of individual career development within the organisation.
• S/he controls and monitors the implementation of the tools and procedures and provides the necessary support to perform the service.
• S/he contributes to the organisation of recruitment (provisional planning, advertisement, applications, and interviews) for all departments.
• S/he participates in the hiring process, as well as in any decisions related to the termination of employment contracts of national employees at base level.
• S/he ensures compliance with PUI’s internal rules of procedure at base level.
• S/he ensures that all national employees are subject to a written evaluation as per PUI Nigeria internal guidelines.
• S/he completes training programmes for the national staff (administrative aspects, logistical regarding procedures) on an as needs basis.
• S/he handles the management of interpersonal conflicts that arise on his/her base, and refers the matter to the field coordinator, in the event that s/he is not able to resolve dispute.
• S/he ensures a follow up of employees’ careers for the national staff, in collaboration with the project managers, Logistician and Field Coordinator.
• S/he is the guardian of the image of PUI in his/her area of operation, and in that capacity ensures that the entire staff under his/her authority displays behaviour consistent with the values upheld by the organization, and with full respect for the local culture.

Ensure financial, budgetary, accounting, and administrative management of the base:

• S/he works in collaboration with the Finance Coordinator to set up aspects related to finance, including budgetary, accounting and treasury elements at the base.
• S/he ensures the setting up and proper use of tools and procedures for financial, accounting and budget management in the base: accounting procedures, accounting records, SAGA, budgets follow up, allocation tables, budget projections, cash forecasts, cash management and cash security.
• S/he is responsible for cost optimisation; and uses budget tracking to achieve this; s/he ensures adequate financial resources for the running of the base.
• Regarding budgetary monitoring, s/he participates in team-based analysis (along with technical, administrative and logistics management) and is responsible for detecting anomalies and proposing adjustments to the field coordinator and to the Finance Coordinator.
• S/he ensures that accounting entries are completed in compliance with internal rules and communicated to the Finance Coordinator according to the agreed calendar, after endorsement by the Field Coordinator.
• Together with the Finance Coordinator and the Field Coordinator, S/he tracks the cash flow for his/her base and oversees disbursements.
• Together with the Finance Coordinator and the Field Coordinator, S/he ensures that a system of internal oversight is in place at the base. S/he ensures compliance with procedures for undertaking expenditure commitments and participates in the process of endorsing purchase orders.
• S/he is the guardian of the bookkeeping, and in that capacity makes sure that cash balances and bank accounts (if applicable) are absolutely and permanently backed up by appropriate accounting documents.
• S/he organises and provides training to the administrative national staff in the base on these tools and procedures.
• S/he makes sure that these tools and procedures are understood and applied by the national staff.
• S/he controls and monitors the implementation of the tools and procedures and provides the necessary support to perform the service.
• S/he provides a technical support to the base regarding financial tools.
• S/he develops tools to implement the administrative services in the base.
• S/he organises the preparation of audits at base level, under supervision of the Finance Coordinator.
• S/he contributes to the preparation of grant proposals and drafts the budgets for the base.
• Under the direct supervision of the Field Coordinator and the support from the Finance Coordinator and/or the HR Coordinator s/he follows the implementation of Nigerian administrative regulations at base level and interacts with field level administrations on that regard.

Ensure reporting and dissemination of information:

• S/he ensures efficient flow of information to the Field Coordinator, Finance Coordinator and HR Coordinator, and, if necessary, to the programme team, to the logistics team, and to the Head of Mission.
• S/he drafts or participates in the drafting of reports on internal operations in all matters concerning his/her field of action in financial, budgetary, accounting and HR management of the mission.
• S/he supports the manager(s) in the base in the performance of their administrative activities, in a functional, not hierarchical, relationship.
• S/he sends the internal and external reports to the immediate supervisor, while meeting internal deadlines for endorsement (monthly logistical reports / accountancy/ returns on budgetary monitoring / cash flow estimates).
• S/he attends internal coordination meetings and participates actively in them.
• If necessary and by delegation from the Field Coordinator, the Finance Coordinator, or the HR Coordinator, S/he represents the association with partners, local authorities and various actors involved in the financial, administrative, legal, and human resource aspects of the mission.

Ensure the management of the administrative department:

• S/he ensures the direct supervision and management of the Finance Officer, HR Officer and Admin Assistant.
• S/he ensures the setting of objectives to be achieved by the administrative department and tracks their realization, and leads the mid-term and final staff appraisal.
• S/he contributes to the decision-making process regarding any termination of employment contracts.
• S/he ensures or delegates responsibility for the integration of new staff within the administrative department, ensuring the relevant tools and procedures, and PUI policies are well understood.
• S/he prepares the job profiles of local staff under his/her immediate supervision.

Priorities of the department:

• Implementing the main PUI tools and processes in both HR and Finance (FFU, payroll, etc.)
• Strong capacity building of the admin team and of all the staff in general in terms of Finance/HR processes and procedures (including finalization of pending recruitments within his/her team).
• Support and guide the managers in recruiting the teams for the Logistics and Program departments.

Qualifications

• Interested candidates should possess a Bachelor’s Degree with 3 - 5 years work experience.

Salary
N1,109,147 monthly

Application Closing Date
6th August, 2025

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General Objectives

• Under the direct and technical supervision of the Protection Coordinator, the GBV Advisor will primarily focus on capacity-building initiatives, defining the strategy and framework for GBV response and developing tools and resources for an effective GBV prevention and response implementation.
• Ensuring that quality standards are met and providing guidance and training to PUI and implementing partners’ staff in the different locations of interventions in the Northeast and Northwest Nigeria.

Responsibilities and Tasks
Capacity building:

• Conduct comprehensive capacity needs assessments for existing staff members of PUI and partners to evaluate their knowledge and skills regarding GBV-related topics.
• Ensure PUI & implementing partner staff’s capacity building, including preparing training packages, facilitating sessions and animating the pool of internal facilitators, in coordination with the Protection Coordinator and other technical leads on specific GBV issues to develop good practices and acquire skills and knowledge.
• Contribute to the identification of training needs of staff (i.e. Health and Nutrition staff, protection staff, other staff, volunteers, etc.) and raise them to their Line Managers.
• Develop content and tools for capacity building sessions (i.e. training plan, training description, training agenda, pre & post-tests, activities, attendance sheets, training evaluation, etc.) on GBV-related topics, in coordination with PUI teams (protection and health notably).
• Evaluate the impact of the training and adapt the material to improve knowledge retention among participants.

GBV Program Implementation:

• Develop and implement country-level GBV Strategy in coordination with the Protection Coordinator, as part of the protection strategy.
• Participate in the development of proposals, budgets and concept notes in coordination with the Protection Coordinator.
• Lead the identification of protection and GBV risks in PUI programming (using PUI standards risk analysis tools and other relevant tools) and on the design of appropriate mitigation measures to ensure safety, confidentiality and respect of the survivor-centered approach.
• Contribute to the development of concept notes and new proposals, including the preparation of narratives and budgets.
• Ensure timely and quality preparation of monthly, quarterly, and annual progress and donor reports for the GBV sub-sector.
• Ensure GBV is mainstreamed in all the sectors and GBV cases are safely referred to and holistically responded to.
• Design Key messages for Awareness on GBV based on issues identified in the community, and ensure teams are sensitized on it and able to deliver these messages in the community effectively.
• Support collation of data into the GBVIMS monthly and submit it to the Protection Coordinator for verification.
• Ensure the maintenance of transparent and accountable records of beneficiaries issued with Individual Protection Assistance.

Supervision and Staff Management:

• In coordination with the Protection Coordinator, organise ad hoc protection meetings with protection staff to share challenges and priorities and develop action plans to address them
• Ensure GBV principles and guidelines are known and strictly followed by all GBV staff and ensure GBV activities are always implemented in accordance with international GBV minimum standards.
• Under the supervision of the Protection Coordinator, undertake regular field monitoring visits and provide support tools to monitor the quality of programme implementation

Networking and Partnerships:

• Maintain collaborative relations with relevant clusters and related working groups at the national and/or field level
• Attend cluster meetings and other coordination meetings regularly and ensure that the work of PUI is shared with other humanitarian actors
• In coordination with the Protection Coordinator, ensure that the main protection concerns are brought to relevant stakeholders to advocate for respect of human rights and minimum protection standards.
• Network with GBV Specialists of other missions to share best practices and resources
• Monitor and analyse main GBV concerns and trends, and advocate to relevant stakeholders to mitigate risks.

External Representation and Sectoral Coordination:

• In coordination with the Protection Coordinator, ensure representation of PUI to the national authorities, key humanitarian and development actors (INGOs / LNGOs/ CSOs) and donors involved in the Protection sector and ensure that good relationships are maintained with each of them in line with PUI's principles.
• Actively participate in coordination meetings (cluster or others) and technical working groups in the Protection sector at the national level and/or, if relevant, with the CTP WG.
• Ensure and coordinate with the Protection teams, the sectoral representation of PUI for the Protection sector, to relevant partners and different local authorities.
• In the event of a donor visit, play an active role in preparing and managing the visit.
• Participates in PUI coordination meetings and is an active member.
• Support the compilation of GBV sub-sector reporting -5Ws, GBVIMS and other related reporting as required by the sub-sector.

Requirements

• Candidates should possess relevant qualifications in a related field with experience.

Application Closing Date
31st July, 2025.