Jobs at Westhill Facilities Managers

Job Description
The Assistant Facility Manager will assist the Facility Manager in the following duties:

• Organize the office and assist the manager in daily site operations.
• Sort and distribute communications in a timely manner.
• Create and update records ensuring accuracy and validity of information.
• Monitor level of supplies and handle shortages.
• Write and submit reports on power, maintenance and repairs carried out in the facility.
• Liaising with all relevant regulatory bodies and utility providers to ensure business activities in the facilities is running effectively.
• Responding appropriately to emergencies or urgent issues as they arise.
• Carry out proper price review, before selecting the best vendors/artisans.
• Creating plans for replacements and repairs.
• Maintain accurate records of equipment functioning status and other systems in the building.
• Develop a schedule for fumigation and excavation services in the facilities.
• Develop a schedule for regular evaluation of equipment and services in the facilities.
• Develop and execute a work schedule system for regular cleaning, security, gardening, parking, and general facility maintenance.
• Investigating and resolving property and tenants complaints.

Requirements

• HND / BSc in Estate Management, Building Technology, Urban and Regional Planning, Quantity Survey, and other related courses.
• 0 - 1 year of work experience as an assistant facility manager.
• Good communication and customer service skills
• Excellent written and verbal communication skills.
• Analytical and technical problem-solving skills.
• Proficiency in MS Office.
• Ability to prioritize and multitask.
• Excellent time management skills.
• Ability to work effectively in a team.
• Proximity to Victoria Island e.g., Lekki, Yaba, Oworoshoki, Gbagada etc.

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Job Description

• Involved in both strategic planning and day-to-day operations, particularly in relation to the client’s buildings and premises.
• Maintaining and managing the facility's physical infrastructure, including its HVAC systems, plumbing, electrical systems, and other mechanical equipment.
• Conduct daily inspections of facility grounds, external structure, systems, and equipment.
• Develop policies and implement procedures in support of routine and major repair activities to ensure work is completed in the most cost effective and timely manner possible.
• Energy management solution; will come up with energy-saving guidelines that will reduce our expense costs i.e. diesel consumption, pressure on generators, and where possible introduce alternate energy sources.
• Track and record expenses and reconciled accounts to maintain accurate, current and compliant financial records.
• Liaise with all relevant regulatory bodies and utility providers to ensure business activities in the facility are running smoothly.
• Developing and maintaining relationships with vendors, contractors, and other stakeholders involved in the facility's operations.
• Responding to and resolving facility-related issues and emergencies as they arise.
• Supervise facility operations and personnel to ensure compliance with safety and health regulations.
• Maintaining excellent and effective working relationships with the client and his representatives.
• Responsible for building and grounds maintenance; including space management, garden, pool, play courts etc.
• Checking that agreed on work by staff or contractors has been completed satisfactorily according to agreed terms. follow up on any deficiencies,
• Janitorial service management,
• Oversee all aspects of equipment installation, electrical and plumbing maintenance, and or repair for both internal and external services. .
• Monitoring and coordinating the facility's security, including access control, alarm systems, and surveillance cameras.
• Communicating with senior management and other stakeholders about facility management issues and concerns.

Requirements

• BSc in Estate Management, Building Technology, Urban and Regional Planning, Quantity Survey, and other related courses.
• A minimum of 2 years of work experience as a facility manager.
• Good leadership and problem-solving skills.
• Excellent written and verbal communication skills.
• Analytical and technical problem-solving skills.
• Proficiency in MS Office.
• Ability to prioritize and multi-task.
• Excellent time management skills.
• Proximity to Victoria Island e.g., Lekki, Yaba, Oworoshoki, Gbagada etc

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Responsibilities

• Daily routine checks of all electrical appliances and fittings in common areas.
• Daily routine checks on the water treatment plant panel.
• Daily checks of generators and ensure Generator(s) are in good working condition.
• Record and report any defective equipment and any electrical fault in the common area.
• Employ preventative maintenance schedules to ensure that common areas, and key facility systems are in good working order.
• Maintain the overall appearance and working order of the property.
• Perform electrical repair and / or replacement of all electrical defaults when need arises.
• Detect and report the need for major maintenance repairs.
• Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments.
• Identify, document and report any potential electrical failures that may occur and action to be taken immediately.
• Apply a clearly established opening and closing procedure with a documented checklist.
• Prepare all required material before heading to tenant’s apartment to ensure cost and time efficiency.
• Ensure that all Company tools and equipment utilized are correctly signed for, kept in excellent condition, regularly serviced, and kept secured.
• Ensure appropriate PPE is worn in workshop/field. Correct attire is the first impression we give to a customer and a mandatory safety requirement.
• Support other technicians in repairs- upon need, to help meeting KPIs and building a high performing maintenance team.
• Maintenance, installations and trouble shooting of all electrical issues.
• Work from ladders, scaffolds, and roofs to install, maintain or repair electrical wiring, equipment, and fixtures.
• Recording of jobs completely finished and signed by the manager both in reports and job cards.
• Advise management on whether continued operation of equipment could be hazardous.

Requirements

• Minimum academic qualification in SSCE/OND/HND in Electrical field
• At least four (4) years of professional experience in a related field
• Proof of Trade Test Certificate.
• Must be able to speak English and write well
• Must be able to prepare a report at the appropriate period
• Should be able to work with little or no supervision.
• Ability to excel in activities concerned with the maintenance of structures, facilities, and systems.
• Good communication skills
• Attention to detail and swift to response
• Able to take initiative, Honest with high integrity.
• Self-motivated and exhibits calmness under pressure, with a flexible approach.
• Strong commitment to teamwork and supporting the wider objectives of the Company.
• Proximity to Victoria Island e.g., Lekki, Yaba, Oworoshoki, Gbagada etc.