Assistant Facility Manager at Westhill Facilities Managers

Job Description
The Assistant Facility Manager will assist the Facility Manager in the following duties:

• Organize the office and assist the manager in daily site operations.
• Sort and distribute communications in a timely manner.
• Create and update records ensuring accuracy and validity of information.
• Monitor level of supplies and handle shortages.
• Write and submit reports on power, maintenance and repairs carried out in the facility.
• Liaising with all relevant regulatory bodies and utility providers to ensure business activities in the facilities is running effectively.
• Responding appropriately to emergencies or urgent issues as they arise.
• Carry out proper price review, before selecting the best vendors/artisans.
• Creating plans for replacements and repairs.
• Maintain accurate records of equipment functioning status and other systems in the building.
• Develop a schedule for fumigation and excavation services in the facilities.
• Develop a schedule for regular evaluation of equipment and services in the facilities.
• Develop and execute a work schedule system for regular cleaning, security, gardening, parking, and general facility maintenance.
• Investigating and resolving property and tenants complaints.

Requirements

• HND / BSc in Estate Management, Building Technology, Urban and Regional Planning, Quantity Survey, and other related courses.
• 0 - 1 year of work experience as an assistant facility manager.
• Good communication and customer service skills
• Excellent written and verbal communication skills.
• Analytical and technical problem-solving skills.
• Proficiency in MS Office.
• Ability to prioritize and multitask.
• Excellent time management skills.
• Ability to work effectively in a team.
• Proximity to Victoria Island e.g., Lekki, Yaba, Oworoshoki, Gbagada etc.