Jobs at WorQulture

• We are seeking a highly organized and proactive Administrative Officer to join our team at a leading provider of tech solutions to businesses.
• The successful candidate will ensure the smooth and efficient running of our office, supporting various departments, and contributing to the overall productivity and effectiveness of our organization.

Responsibilities:

• Oversee day-to-day office operations to ensure a well-organized and efficient work environment.
• Manage office supplies and inventory, ensuring timely procurement and stock management.
• Coordinate maintenance and repairs for office equipment and facilities.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Maintain and update company records, databases, and filing systems.
• Prepare, edit, and format documents, reports, and presentations.
• Organize and coordinate staff training sessions, workshops, and development programs.
• Process invoices, expense reports, and reimbursements.
• Assist in budget management and tracking office-related expenditures.
• Support the finance department with basic bookkeeping and financial reporting tasks.
• Plan and organize company meetings, events, and conferences.
• Prepare agendas, take minutes, and distribute follow-up action items for meetings.
• Coordinate travel arrangements and accommodations for staff and clients.
• Serve as the primary point of contact for clients, visitors, and external partners.
• Address inquiries and resolve issues in a timely and professional manner.
• Ensure a positive experience for all stakeholders interacting with the company.
• Ensure compliance with company policies, procedures, and relevant regulations.
• Assist in developing and updating office policies and procedures.
• Conduct regular reviews to ensure adherence to best practices and compliance standards.
• Facilitate internal communication and coordinate between different departments.
• Support senior management with administrative tasks and special projects.
• Assist in the dissemination of company-wide announcements and updates.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• 2yrs minimum experience as an Administrative Officer, Office Manager, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
• Interpersonal skills
• Problem Solving Oriented
• Proactive self motivated and confident
• Innovative and Tech Savvy
• Excellent written and verbal Skills

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ROLES & RESPONSIBILITIES

• Act as a first point of contact as you deal with emails by responding, passing on messages or highlighting them for my attention.
• Manage calendar and organise meetings and appointments where necessary.
• Organise events, courses/workshops.
• Prompt/remind her of important tasks and deadlines.
• Compile and prepare reports where necessary.
• Implement and maintain existing procedures and admin.
• Run errands as requested, assist with shopping, travel booking & reservations.
• Assist in liaising with vendors where necessary
• Respond to messages, DMs on social media platforms
• Communicate and manage information and deadlines with other affiliate employees and contracted staff
• Conserve my time by reading researching on Market trends & insights, BizDev methods, and creative ideas.
• Creating blog posts for my website and writing short posts for linkedin based on research - Scripting voice overs and creative videos
• Schedule management, community engagement, the go-to person for all things administrative, operations flow and good energy
• Ensuring personal and corporate life run smoothly including reservations and errands
• Miscellaneous tasks to support her, which will vary according to the role she is executing.

Other Roles

• Stay up-to-date with market trends, emerging platforms and Research various topics as assigned
• Errands running & organisation: assist with my shoots as well
• Digital Community Management across platforms
• Manage calendar
• Respond to enquiries
• Information gathering and management
• Proficient in Canva and Project Management software (Clickup, Notion) 8. Proofreading
• Be on lookout for Compelling Content
• Utilize analytics tools to assess the performance of digital initiatives, translating data into actionable insights for future strategies.
• Stay up-to-date with market trends, emerging platforms, SEO best practices, and customer preferences to inform content creation.

Job Requirements

• Have a smartphone
• Have a laptop

REQUIREMENTS

• Minimum requirement of a Bsc. Degree
• Discretion and trustworthiness: you will often be party of confidential information.
• Excellent oral and written communication skills
• Ability to skilfully juggle multiple tasks.
• Flexibility and resourcefulness
• The ability to be proactive and take the initiative.
• Good knowledge of standard software packages and the ability to learn company-specific software if required.
• Good interpersonal skills
• You love lifestyle, food and the creative industry in general, incredibly organised, and always on the move. You are not currently attending school or doing NYSC, you live in Lagos, on the Island or close to the Island, and your superb fluency in English.
• Eager to learn new things and tackle new projects and ideas.

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Job Summary:

• We are seeking an experienced Project Manager to join our dynamic team. The successful candidate will be responsible for overseeing the planning, execution, and completion of various construction and development projects, with a focus on residential, hospitality and mixed-use initiatives.
• The Project Manager will ensure projects are delivered on time, within scope, and in adherence to quality standards.
• In addition, the project manager will be accountable for developing and fostering effective relationships internally and externally, including all third parties (e.g., consultants, architects, construction managers, government liaisons, key stakeholders, etc.)

Responsibilities:

Project Planning:

• Develop comprehensive project plans and schedules, outlining scope, key project milestones, timelines, budgets, and resource requirements.
• Collaborate with cross-functional teams to define project objectives and deliverables.

Project Execution:

• Lead and motivate project teams, ensuring efficient and effective collaboration.
• Manage and provide research and documentation in the delivery of project development plans.
• Monitor and control project activities, resolving issues identifying and mitigating potential risks as they arise.
• Coordinate with contractors, architects, quantity surveyors, quality assurance, engineers, and other stakeholders to meet project milestones.

Budget and Resource Management:

• Defining resource requirements and managing resource availability & allocation – both internal and third-party.
• Outline a budget based on requirements and track costs to deliver the project on budget.
• Manage project budgets, track expenditures and ensure financial goals are met.
• Allocate and optimise resources to meet project objectives and timelines.
• Managing and adjusting for project scope, schedule and/or budget changes.
• Assist in project-based accounting processes.

Stakeholder Communication:

• Communicate regularly with clients, providing updates on project progress and addressing concerns.
• Manage relationships and communication with clients and all stakeholders, ensuring the project is delivered satisfactorily.
• Foster positive relationships with staff and key stakeholders, including government agencies, community representatives, and regulatory bodies.

Documentation and Reporting:

• Maintain accurate project documentation, including contracts, permits, and approvals.
• Track projects prepare and present regular progress reports to senior management and stakeholders.
• Review legal documents for company and project structuring, risk management, and tax issues.

Requirements

• Experience Level: Senior level, Minimum 6 years of relevant experience on Mid to high-rise in the real estate construction sector.
• Education: Bachelor's degree in Civil/Structural Engineering, Architecture, Real Estate and Management, or Technical Project Management.
• Certification: Project Management Professional (PMP) or equivalent in real estate.
• Excellent client-facing and internal communication skills.
• Excellent verbal and written communication skills.
• Proficiency in project management software and MS Office suite.
• Attention to detail and multi-tasking skills.
• Willing to relocate to Abuja