Jobs at Independent Project Monitoring Company Limited (IPMC)

The Administrative Officer is responsible for providing administrative, clerical, and operational support to ensure the smooth running of the office. The role involves managing office records, coordinating meetings, handling correspondence, supporting staff, and ensuring that office procedures are followed efficiently.

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Job Objectives

• To oversee, review, and consolidate independent field verification data and technically evaluate mechanical and piping variations, contract baselines, and final accounts. The role acts as the primary analytical bridge between raw on-site technical inspection data (60% site presence) and the generation of the sound audit reports (40% office presence) delivered directly to the Lead Auditor to protect the Employer against unjustified financial exposure or unjustified overrun costs. 

Key Responsibilities

• Lead on-site physical auditing of rotating and plant equipment installation, static equipment alignment, and process piping networks to verify actual progress against contractor claims. 
• Supervise and sign off on the field progress quantities, welding visual inspections, and other inspection performed by the Associate Mechanical Engineers.
• Direct field spot-checks on system hydrotests, and material laydown traceability logs to ensure contractor invoices perfectly map to physical field boundaries. 
• Audit and approve photographic and video records compiled by the Associate Mechanical Engineers to ensure auditrule compliance and tracability for the Document Control Center (DC).
• Collaborate directly with the Quantity Surveying Team , the Contract Manager , and Quality & Audit Manager to convert technical field anomalies into formal commercial dispute defenses. 
• Conduct technical evaluations of IFC drawings, contract Bills of Quantities (BOQ), and project specifications to detect variations and unauthorized design changes.
• Critically evaluate and technically challenge the engineering basis for variation claims submitted by contractors, verifying their validity against contract terms.
• Review and Evaluate and precomissioning packages for contractors who have completed their mechanical and piping scopes of work.
• Compile, analyze, and draft professional Daily Reports, Weekly Progress, and Monthly Audits Reports, detailing non-conformity impacts, and contract validation opinions for submission to the Lead Mechanical Auditor.
• Collaborate directly with the Quantity Surveying Team , the Contract Manager , and Quality & Audit Manager to convert technical field anomalies into formal commercial dispute defenses.

Work Conditions

• Heavy industrial construction site within the Dangote Free Zone. Must be willing to walk across the site, including active swampy / reclaimed areas, elevated platforms, and confined spaces.
• Basic PPE (safety shoes, helmets, gloves, goggles) are required at site.
• Standard project hours, but must be flexible to align with contractor shift patterns for critical audit verifications (e.g., nighttime hydro-tests)

KPI's

• 100% of Daily, Weekly, and Monthly Technical Audit reports compiled, finalized, and pushed to the Lead Auditor within agreed contractual reporting windows.
• Measurable financial savings achieved for the Employer by identifying and successfully throwing out unsupported or unverified contractor reported progress or variation claims.
• 100% of consolidated audit packages containing verified field data, physical measurements, and photographic back-ups matching the standards of 3rd party scrutiny.
• Zero-defect tolerances on baseline quantity verifications executed under supervision by reporting Associate Mechanical Engineers.

CORE COMPETENCIES (BEHAVIORAL & TECHNICAL)

• Advanced capability to connect technical discrepancies on the field to contract liabilities and financial exposure in the office. 
• Proven psychological resilience to withstand contractor commercial pressures, maintaining absolute impartiality and ethical reporting standards 
• Elite capability to communicate complex mechanical engineering anomalies into clear, concise, and professional executive audit reports.

QUALIFICATIONS & EXPERIENCE

Education:

• Bachelor of Science (B.Sc.) or Bachelor of Engineering (B.Eng.) in Mechanical Engineering from a recognized institution. COREN / NSE / Managerial & Supervision Training Certification
• Experience:
• Minimum of 7 to 10 years of progressive field engineering and project control experience within Oil & Gas, Refinery, or major Petrochemical EPC environments. Typical Experience in Fertilizer, heavy industrial factories is acceptable. Minimum of 2 - 3 years spent in a dedicated technical auditing, quantity surveying, or contractual claims role.

Skills & Capabilities:

• Willingness to learn, take feedback, training and teaching subordinates, and developing consulting supervison skills 
• Writing professional technical proposals and audit report 
• Expert working knowledge of international standards including ASME B31.3 (Process Piping), ASME Section VIII (Pressure Vessels), API 598, API 610/660, and associated welding/testing specifications. 
• Working Knowledge in AutoCAD , HVAC, plumbing, and fire protection systems.
• Working knowledge of AutoCAD, Microsoft Excel (Advanced Data Modeling), BIM modeling platforms, and document management system.

Deliverables (Added Advantage):

• Prior experience in a QA / QC auditing role 
• PMP / PRINCE II 
• Contract Management Training Courses 

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Role Summary

• To provide independent, on-site technical verification and auditing of mechanical and piping construction activities. To ensure that contractor payment claims, variation requests, and engineering technical sign-offs are commercially justified, physically accurate, fully traceable, and defensible to IPMC Auditing Best Practices.

Key Responsibilities

•  Conduct physical site verification and quantification to independently verify contractors’ Quantity Take-Offs (QTOs) for mechanical equipment (static/rotating) and piping networks against contract BOQ and IFC drawings.
• Perform spot-checks and audits on critical mechanical works explicitly mandated in the Scope Of Work / Work Order, including piping componenets (Pipes and fittingd), supports, bolting torque verification, and valve installations
•  Audit piping & mechanical material at wherahouse and laydown yards to verify the physical existence and traceability of claimed materials (e.g., pipes, valves, flanges).
• Cross-reference contractor daily site diaries, manpower, and progress reports with actual physical site conditions observed in the field.
• Verify the physical existence and installation status of static equipment (columns, vessels, heat exchangers) and rotating equipment (pumps, compressors) against the contractor’s statement.
• Audit Hydro-test , service test, and Pneumatic-test packages to verify that the boundaries tested match the volumes/lengths the contractor is invoicing for.
• Verify welding activities prior, in process, and post welding visual inspection for Butt and fillet welds for both structure and piping.
• Gather, log, and archive photographic / video evidence of high-value installations to build an evidence chain for the Document Control Center (DC).
• Assist the Mechanical & Piping Consultant and Quantity Surveying Team in evaluating and challenging Variation Claims by providing factual field evidence and technical data
• Ensure all site audit findings are formally documented and reported officially to the consultant engineer to maintain strict traceability from Contract Award → BOQ / IFC → Site Verification → Payment Certificate.
• Immediately flag any non-conformities, safety infractions, or suspected fraudulent billing practices to the Consultant and Quality & Audit Manager.

Work Conditions

• Heavy industrial construction site within the Dangote Free Zone. Must be willing to walk across the site, including active swampy / reclaimed areas, elevated platforms, and confined spaces.
• Basic PPE (safety shoes, helmets, gloves, goggles) are required at site.
• Standard project hours, but must be flexible to align with contractor shift patterns for critical audit verifications (e.g., nighttime hydro-tests)

KPI's

• Zero defect rate in independent quantity validation (Target: 100% accuracy in verifying contractor QTYs against physical site reality).
• Number of unsupported contractor claims / variations identified and successfully challenged based on field evidence gathered.
• Timeliness : 100% of assigned field audit reports submitted within the monthly payment certification cycle.
• Audit Trail Quality: 100% of field verification packets compiled to meet the "traceability and auditability" IPMC best practices.

CORE COMPETENCIES (Behavioral & Technical)

• Must possess the psychological resilience to challenge contractor personnel and politely push back against PMT / Consultant representatives without compromising relationships or being influenced.
• Ability to trace a single valve from the site delivery receipt to its physical installation point, and finally to the contractor's invoice line item.
• Must understand that a technical issue (e.g., a missing pipe support) directly translates to a financial risk (unjustified payment).
• Understanding that if a verification activity is not documented and photographed, from IPMC's perspective, it did not happen.

QUALIFICATIONS & EXPERIENCE

Education:

• Bachelor of Science (B.Sc.) or Bachelor of Engineering (B.Eng.) in Mechanical Engineering from a recognized institution.
• COREN / NSE

Experience:

• Minimum 3 to 5 years of direct field experience in Oil & Gas, Petrochemical, or Heavy Infrastructure EPC projects, specifically focused on mechanical equipment erection and piping construction.

Skills & Capabilities:

• Willingness to learn, take feedback, and develop consulting skills
• Writing professional technical reports and proposals
• Familiarity of international mechanical / piping codes and standards (ASME B31.3, ASME
• Section VIII, API 1104, API 5L , API 570 , API 574, and API 598 , API 610 / 660, etc.).
• Working Knowledge in AutoCAD , HVAC, plumbing, and fire protection systems.

Deliverables (Added Advantage):

• Certified Welding Inspector or equivalent NDT Level II certification is highly preferred.
• Prior experience in a QA / QC auditing role
• Revit and general BIM (Building Information Modeling)
• PMP