Job Vacancies at the OPEC Fund for International Development

Job Profile

• The Administrative Assistant is responsible for providing secretarial/clerical services to the Director and performs administrative duties relevant to the Director responsibilities, within overall policies or instructions.

Duties and Responsibilities
Correspondence:

• Receives, logs, reviews and distributes all incoming mail.
• Provides background information and files concerning correspondence and ensures that urgent/ important items are drawn to the supervisor's attention.
• Drafts correspondence in one or more languages, upon own initiative or on-the-job instructions received.
• Checks outgoing mail for accuracy, conformity with overall policies or instructions, and use of the correct communication channels.

Document preparation:

• Prepares routine letters, memoranda, reports and similar documents following detailed instruction.

Business meetings/ events arrangement:

• Arranges meetings, notifies participants of place, date, time, and subject.
• Takes minutes of the meeting and prepares draft records for the Director approval.
• Makes arrangements for duty travel, prepares travel authorizations, ensures that visas, vaccination certificates, etc., are in order and completes the required forms.

Coordination:

• Liaises, on behalf of the Director, with officers inside and outside the Department/ Unit, to give or obtain information.
• Assists the Director with the coordination of submissions in relation to budget, reports, documents, presentations and work programs.
• Ensures that the Director has all the relevant files needed for the Ministerial Council, Governing Board Meetings and Sub-Committees, as well as other high-level meetings, when necessary. 

Qualifications and Experience

• Bachelor’s Degree in relevant field.
• A minimum of 5 years of relevant professional experience.
• Preferably at least three years in an international development institution.

Competencies:

• Extensive knowledge in the usage of office technologies, such as Microsoft Office applications (Word, Excel, PowerPoint, etc.), intra/internet as well as on-line database management.
• Excellent verbal and written communication skills.
• Fluent in English and good German proficiency. French, Arabic, or Spanish is an added advantage.
• Ability to work independently with minimum supervision and guidance.
• Good interpersonal, organizational and time management skills.

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Job Profile

• The Loan Management Officer is responsible for planning and executing disbursements, issuing collection and settlements, posting loan repayments, interest income, and other relevant fees, non-performing loans, and maintaining accurate records of transactions in the loan accounts, all in accordance with the institutional strategy and framework.

Duties and Responsibilities
Monitoring and Review:

• Reviews and validates financial terms and conditions of loans, guarantees and grants.
• Ensures timely and accurate update of data pertinent to loan terms and conditions in the information systems; prepare loan-billing statements for front-end fees and other origination fees.
• Verifies the application of arrears sanctions in accordance to the Fund’s policy.
• Reviews withdrawal applications to ensure compliance with the Fund’s disbursement procedures and contractual obligations prior to payment.
• Initiates the execution of outgoing payments for loan disbursements, equity investments, and grants.
• Verifies that disbursements are promptly and correctly posted in the information system; prepares loan statements, and advice on debit/credit, among others, where necessary, for use by the borrowers.
• Determines applicable interest rate for floating rate loans and issues interest rate setting notice.
• Completes periodic reconciliation of SAP/CML loan subsidiary accounts with the general ledger, as well as follow up on all outstanding items.
• Manages the issuance, amendment and cancellation of reimbursement guarantees to commercial banks in consultation with the Fund’s General Counsel & Legal Services and Operations Departments.
• Analyzes, reviews, and timely issues loan claim letters to borrowers.
• Tracks repayments due and reconcile allocation of incoming payments through Fund’s accounts and the respective postings in the relevant loan account registry.
• Identifies follows up and reports loans in arrears.

Reporting:

• Prepares standard and ad-hoc financial reports.

Coordination:

• Coordinates with relevant departments, units and officers to ensure the correctness and consistency of data in the information system.
• Cooperates with the Operations Departments to ensure that the impact of new financial products on financial operations is duly considered prior to implementation.
• Participates in cross-departmental projects.

Qualifications and Experience

• Master’s Degree in Finance / Business, majoring in Accounting, Financial Control, Business Administration or other relevant fields 
• Preference for a recognized accounting/finance certification such as the CA or CPA 
• A minimum of 5 years relevant professional experience 
• Preferably 2-3 years of experience in an international development institution
• Fluent in English. Good working knowledge of French, Arabic, German or Spanish is an added advantage

Competencies:

• Strong analytical thinking: Ability to use complex analytical techniques to break down problems into pieces and see the complex relationship among them, develop alternatives and calculates the cost/benefit analysis.
• Team player & demonstrate leadership: ability to value and encourage other members to actively participate in the team
• Ability to define priorities and set targets, to take decisions based on these and to evaluate the effectiveness of the decisions taken
• Knowledge of financial accounting; knowledge of exchange rate policies; knowledge of taxation and the design of fiscal regimes for resource extraction
• A good understanding of the Fund’s operations (particularly the areas of public and private sector, grants operations and trade financing)
• Proven track record of debt relief and concession issues & put it into excellence in execution and performance

Familiar with SAP-CML Enterprise Resource Planning (ERP) systems with a high degree of integration

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Job Profile

• The Executive Assistant is responsible for providing secretarial/clerical services to the Office of the Director-General, performs auxiliary administrative duties relevant to the supervisor's responsibilities and coordinates overall Office activities, within overall policies or instructions.

Duties and Responsibilities
Correspondence:

• Receives, logs, reviews and distributes all incoming mail.
• Provides background information and files concerning correspondence and ensures that urgent/important items are drawn to the (Office of the) Director-General’s attention.
• Drafts correspondence in one or more languages, upon own initiative or on-the-job instructions received, for the signature of the Director-General.
• Checks outgoing mail for accuracy, conformity with overall policies or instructions, and use of the correct communication channels.

Business meetings/ events arrangement:

• Receives officials and other visitors to the Office of the Director-General and arranges meetings, notifies participants of place, date, time, and subject.
• Makes arrangements for duty travel, prepares travel authorizations, ensures that visas, vaccination certificates, etc., are in order and completes the required forms.
• Takes minutes of the meeting and prepares draft records for the Director-General’s approval.
• Manages the (Office of the) Director-General calendar and assists and advises the Office on a variety of administrative and logistical matters.

Coordination:

• Assists the (Office of the) Director-General with the coordination of submissions in relation to budget and work programs.
• Adheres to deadlines and coordinates correspondence, reporting and submissions to Ministerial Council, Governing Board and committees chaired by the (Office of the) Director-General.
• Ensures that the (Office of the) Director-General has all the relevant files needed for the Ministerial Council and Governing Board Meetings, as well as other high-level meetings, when necessary. 
• Coordinates overall department activities with other assistants within other departments.
• Coordinates logistical arrangements of workshops and trainings.

Document management:

• Designs and maintains accurate and effective physical and electronic filing system.
• Performs other duties as required by the (Office of the) Director-General.

Qualifications and Experience

• A Bachelor’s Degree in a relevant field.
• A minimum of 10 years of professional experience in a relevant field. 
• Preferably at least three years at a responsible level in a large organization, preferably international in nature.
• Fluent in English and good German proficiency. French, Arabic, or Spanish is an added advantage.

Competencies:

• Extensive knowledge in the usage of office technologies, such as Microsoft Office applications (Word, Excel, PowerPoint, etc.), intra/internet as well as on-line database management.
• Excellent verbal and written communication skills.
• Ability to work independently with minimum supervision and guidance.
• Good interpersonal, organizational and time management skills.

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Job Profile

• The incumbent supports the design and delivery of the existing HR strategy, ensuring its alignment with the OPEC Fund objectives.
• S/he formulates partnerships across the HR function to deliver value-added service to employees that reflects the business objectives of the organization.
• This includes providing technical support and advice on processes and practices across HR areas including talent acquisition and recruitment, onboarding, benefits and entitlements, separations, transfers, the institution’s performance management system and other staffing issues such as retirements or grievances.

Duties and Responsibilities
Strategic Planning:

• Supports the Head, Talent Acquisition and Business Partnerships across a range of Talent Acquisition & Business Partnerships initiatives and projects
• Contributes to the enhancement of staff engagement and performance by proposing innovative approaches
• Contributes to the strategic planning within the Talent Acquisition and Business Partnerships area as well as the work plan
• Prepares reports and actively contributes to HR taskforces and projects

Recruitment:

• Assists with monitoring the implementation of the annual recruitment plan
• Liaises with other departments to identify staffing needs and selection criteria
• Promotes the use of effective and innovative screening techniques to attract top talents
• Works closely with talent acquisition to monitor and ensure fairness in hiring practices
• Assists the Head, Talent Acquisition and Business Partnerships with managing talent programs of the OPEC Fund including Internships, the Young Professional Development Program (YPDP) and Para Professionals

Performance Management System:

• Identifies opportunities to improve the organization’s Performance Management System
• Collects feedback from staff and management to report on systems flows and issues; proposes viable solutions to resolve them and streamline processes
• Ensures that the performance management cycle is on schedule by initiating the process, reminding staff and managers about deadlines, preparing resources

Stakeholder Management and engagement:

• Liaises with other departments, builds and maintains effective relationships
• Engages and keeps harmonious partnerships with employees and managers across the organization
• Carries out any other related tasks assigned by the HR Director and Head, Talent Acquisition and Business Partnerships.

Qualifications and Experience

• A Bachelor’s Degree in Business Administration / Human Resource Management or respective studies.
• A minimum of 5 years of professional experience in a relevant field. 
• Preferably 2-3 years at a responsible level in a large organization, preferably international in nature.
• Fluent in English. A good working knowledge of German, French, Arabic, or Spanish is an added advantage.

Competencies:

• Proven ability to follow existing process with high attention to detail
• Proven ability to work well under pressure and meet deadlines
• Extensive knowledge in the usage of office technologies, such as Microsoft Office applications (Word, Excel, PowerPoint, etc.), intra/internet as well as on-line database management.
• Excellent verbal and written communication skills.
• Ability to work independently with minimum supervision and guidance.
• Good interpersonal and time management skills.
• Ability to create, develop and analyse policies in an efficient and timely manner. Must be able to demonstrate a strong ability to effectively manage multiple priorities and tasks simultaneously
• Demonstrable ability to work in an international multi-cultural environment, with sensitivity and respect for diversity.