Jobs at Elvaridah

Job Summary

• We are seeking a highly organized and proactive Administrative and Operations Executive to support the smooth day-to-day running of our event catering business. The ideal candidate will oversee administrative processes, coordinate operational activities, support inventory and logistics management, and ensure efficient communication across teams to deliver exceptional catering and event services.

Key Responsibilities

Administrative Management

• Oversee daily office administration by organizing files, maintaining physical and digital records, and ensuring operational documents are updated and easily accessible.
• Manage incoming and outgoing correspondence, including emails, phone calls, and internal communications, ensuring timely and professional responses.
• Maintain accurate databases for clients, vendors, invoices, and operational records for efficient business tracking.
• Schedule meetings, staff rosters, and operational activities while coordinating calendars to ensure effective planning and minimal conflicts.

Operations Coordination

• Support the planning and execution of catering and event operations by ensuring all teams are properly informed of schedules, client requirements, and service expectations.
• Liaise with kitchen, logistics, and event teams to confirm readiness of meals, equipment, and personnel for each event.
• Track delivery timelines, event schedules, and operational tasks to ensure timely and seamless service delivery.
• Monitor workflow and follow up with teams to ensure tasks are completed efficiently and in line with service standards.

Inventory & Logistics Support

• Maintain accurate inventory records for food supplies, catering equipment, utensils, and event materials to prevent shortages or excess stock.
• Assist with procurement processes, including preparing purchase requests, following up with vendors, and confirming delivery schedules.
• Monitor stock usage and promptly report low inventory levels to avoid operational disruptions.
• Coordinate logistics, including transportation of equipment, event setup materials, and movement of supplies to event venues.

Client & Vendor Support

• Support client onboarding, service confirmations, and documentation to ensure clarity of event requirements and expectations.
• Communicate with vendors and suppliers to confirm orders, deliveries, and service timelines.
• Document customer feedback and escalate concerns where necessary to improve service quality and client satisfaction.

Reporting & Compliance

• Prepare regular administrative and operational reports, highlighting activities, challenges, and performance updates for management review.
• Track operational expenses and maintain organized financial records to support budgeting and accountability.
• Ensure confidentiality and proper management of company records, contracts, and sensitive client information.

Requirements

• Bachelor’s degree or HND in Business Administration, Operations Management, or a related field.
• 1–3 years’ experience in administrative or operations support, preferably in catering, hospitality, or event management.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Strong attention to detail and problem-solving skills.

Key Competencies

• Organization and time management
• Operational coordination
• Inventory management
• Vendor relationship management
• Communication skills
• Attention to detail
• Problem-solving
• Team collaboration

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About the Role

• We are seeking a proactive, results-driven, and experienced Real Estate Sales Officer to join our team.
• The ideal candidate will be responsible for generating leads, marketing properties, sourcing potential buyers and tenants, managing property listings, and driving sales and rental transactions.
• The successful candidate must possess strong sales, negotiation, and relationship management skills, with a proven ability to close deals and contribute to business growth.

Key Responsibilities
Property Marketing and Promotion:

• Develop and implement effective marketing strategies to promote available properties.
• Create and manage property listings across various online and offline platforms.
• Conduct property presentations, inspections, and site visits for prospective clients.
• Promote properties through social media, networking events, referrals, and other marketing channels.
• Ensure all marketing materials accurately reflect property features and benefits.

Lead Generation and Client Acquisition:

• Identify and source potential buyers, investors, and tenants.
• Build and maintain a strong pipeline of qualified prospects.
• Generate new business opportunities through networking, referrals, and direct outreach.
• Follow up on inquiries and convert prospects into active clients.
• Maintain a database of leads and client interactions.

Property Sales and Rentals:

• Facilitate the sale and rental of residential and commercial properties.
• Conduct negotiations between property owners and prospective buyers or tenants.
• Guide clients through the sales or leasing process from inquiry to closing.
• Prepare and present property proposals to prospective clients.
• Ensure sales and rental targets are consistently achieved.

Property Search and Management Support:

• Source suitable properties that align with client requirements.
• Conduct market research to identify available properties and investment opportunities.
• Assist in managing property portfolios and maintaining accurate records.
• Coordinate property inspections, viewings, and handover processes.
• Liaise with property owners regarding property availability and updates.

Client Relationship Management:

• Build and maintain strong relationships with clients, property owners, and investors.
• Provide professional advice on property investments, market trends, and opportunities.
• Address client concerns and provide timely solutions.
• Ensure high levels of customer satisfaction and repeat business.
• Maintain regular communication with clients throughout the transaction process.

Market Research and Reporting:

• Monitor real estate market trends, competitor activities, and pricing strategies.
• Gather and analyze market data to identify opportunities for business growth.
• Prepare periodic reports on sales activities, client engagements, and market insights.
• Provide recommendations to improve marketing and sales performance.

Requirements

• Bachelor's Degree, HND or OND in Marketing, Business Administration, Estate Management, Real Estate, or a related field.
• Strong understanding of the real estate market and property sales processes.
• Excellent communication, negotiation, and interpersonal skills.
• Proven ability to generate leads and close sales transactions.
• Strong networking and relationship-building skills.
• Proficiency in Microsoft Office applications and digital marketing platforms.
• Ability to work independently and meet targets with minimal supervision.
• Strong organizational and time management skills.
• Professional appearance and presentation skills.