Jobs at International Facilities Services Limited - IFS

Job Summary

• Financial accountant needed to provide Financial Accounting and Financial Reporting, Payroll Management, Inventory Management, Procurement, and Accounts Payable Management, Accounts Receivable and Credit Control, Banking and Financing

Responsibilities

• Financial Accounting
• Ensure daily posting of all payment vouchers raised and proper classifications of expenses
• Ensure daily posting of receipts, PO, and all other primary source documents
• Ensure weekly schedule of cheques raised and cash collected.
• Ensure weekly and monthly report of payables
• Enforce weekly job order report
• Enforce daily petty cash report and posting
• Enforce weekly reporting on receipts and posting
• Enforce weekly posting and report of invoices
• Enforce acknowledged invoice report
• Establish genuine fixed asset report and generate reports monthly, quarterly and annually
• Ensure adequate inventory management and regular stock counts at least once a month.

For Branch and Projects Accounts:
Weekly Reports:

• Report on cash and cheques lodged into accounts
• Report on payment vouchers raised with supporting documents
• Petty cash report
• Invoice schedule for one off jobs.

Monthly Reports:

• Invoice schedule raised
• Schedule of receivables outstanding
• List of payments by clients
• Stock reports within / outflow and balances

Monthly branch audit and stock counts:

• Updating and reporting month-on-month variations on payroll
• Generating weekly Accounts Receivables Schedule
• Generating weekly Accounts Payable Schedule
• Inventory Management; Stock Counts are conducted monthly
• Weekly Cashbook – Summary Scheduling

Financial Reporting:

• Ensure timely financial and statistical reports for management and board use.
• Ensure integrity of GL
• Generate and post monthly adjustments
• Update and reconcile intercompany account
• Generate monthly, quarterly and annual P&L report
• Generate monthly, quarterly and annual balance sheet
• Generate reconciliation of bank statements

Payroll Management:

• Ensure the deployment and monitoring of attendance using TAMS or other electronic or manual means available for the preparation of payroll
• Ensure timely and accurate preparation of payroll on or before the 25th day of every month
• Ensure the timely payment of staff wages and salaries and communication of pay slips from tally or other approved applications to all operational staff

Inventory Management:

• Establish and ensure a neat organized central store
• Establish and monitor stock and inventory at all locations
• Establish bin cards and ensure keep update of all items available
• Establish and conduct monthly stock counting procedures
• Establish reorder levels.

Procurement and Accounts Payables Management:

• Establish an organized procurement process
• Establish and maintain purchasing pattern for optimal stocking
• Establish a price list of all items
• Establish re-ordering levels for all items
• Establish three optional sources for each item with address and telephone numbers clearly indicated and maintain a database of approved vendors whether suppliers or open market

Requirements

• Candidates should possess a Bachelor's Degree with a minimum of 5 years experience.

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Job Description

• Install, inspect, maintain, and repair air conditioner.
• Ventilate equipment and controls making sure they operate efficiently and continuously.
• Perform regular maintenance work on cooling units.
• Diagnose electrical and mechanical defects and malfunctions.
• Install, replace, or repair equipment that has been damaged.
• Make adjustment and do calibrations of thermostatic controls.
• Install new air-conditioning systems and equipment.
• Clean blowers and coils, check tensions of belts and motors.
• Plans and designs of new air-conditioning systems including their installation and maintenance.
• Inspect and maintain refrigerators and ice machines, and chilled water supply systems.

Requirements

• 5 - 7 years experience with government Trade Test, C& G ND or other equivalent certification

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KPA / Actions
Procurement Management:

• Ensure there are duly registered vendors for every category of items or service routinely procured by the organization and that all procurements are done through the registered vendors.
• All procurement transactions must be done according to company policies and guidelines must be retired in whole and must be free of all forms of irregularities or corrupt practices.
• Ensure effective procurement plans are made and adhered to for all routine procurement transactions in line with business strategy as communicated by management.
• Maintain an updated price list of items and services routinely procured by the organization and verify that requisitions raised are not beyond the reasonable price.
• Also ensure strong negotiations are engaged with vendors to maintain/keep down agreed prices.
• All documents surrounding procurement transactions must be properly filed and stored for record purposes and must be readily available for inspection.

Supplier Management:

• Ensure the prompt processing for all third party payments – suppliers etc through appropriate vetting and approval of LPO, GRN, Suppliers Invoices, Delivery notes and ensure FA generate PO’s for payments and accruals as the case may be
• Update the suppliers ledger daily with approved PO’s
• Weekly schedule of all issued LPO’s and supplies received
• Ensure prompt payment of suppliers in line with negotiated credit terms
• Ensure the registration and approval of different goods and services suppliers annually – all new suppliers must be accredited within the year as it arises
• Keep a list of approved suppliers list

Distribution & Logistics Management:

• Ensure effective distribution plans are made and adhered to for all routine distribution in line with business strategy as communicated by management.
• Ensure all material requests (routine/planned & call-out/variable) are attended to and deliveries are properly packaged and timely delivered to the appropriate locations.
• All distribution & logistical transactions must be done according company policies and guidelines, must be retired in whole and must be free of all forms of irregularities or corrupt practices.
• Proper tracking and management of routine bill payments such as Rent, Electricity, Subscriptions, Telephone, etc. and ensuring a regular review of these cost heads with an aim of driving down costs and getting better service.
• Proper management of logistical requests such as travel arrangements, courier requests, etc.

Requirements

• Candidates should possess a Bachelor's Degree qualification with at least 3 years work experience.

Salary
N100,000 - N150,000 / month.