Warehouse/Logistics Supervisor at Matrix Energy Group

deTo oversee and coordinate all warehouse and logistics operations within the Lube Manufacturing Plant, ensuring efficient receipt, storage, inventory control, and dispatch of base oils, additives, packaging materials, and finished lubricants. The role ensures optimal stock management, cost-efficient logistics, and compliance with quality, safety, and operational standards.

RESPONSIBILITIES AND ACCOUNTABILITIES

• warehouse & Inventory Management
• Supervise daily warehouse operations, including receipt, storage, and issuance of raw materials (base oils, additives, packaging materials) and finished products.
• Ensure accurate and timely recording of stock movements in the inventory management system (ERP or manual records).
• Conduct regular cycle counts and monthly stock reconciliations to minimize variances.
• Maintain optimal inventory levels and coordinate with production and procurement teams to avoid stockout or overstocking.
• Implement proper FIFO/FEFO inventory control practices for all materials and products.
• Oversee proper labeling, segregation, and safe handling of lubricants and chemical materials.

Logistics Coordination

• Plan and coordinate daily product dispatches to customers, depots, and distributors in line with delivery schedules.
• Liaise with transporters, drivers, and logistics service providers to ensure timely and cost-effective deliveries.
• Monitor inbound and outbound logistics to ensure accuracy in quantity, documentation, and delivery timelines.
• Track and report logistics performance metrics, including turnaround time, delivery accuracy, and transport cost efficiency.
• Ensure full compliance with safety, HSE, and regulatory standards for the movement and storage of petroleum-based products.

People & Process Management

• Supervise warehouse and logistics staff, assigning daily tasks and monitoring performance.
• Ensure adherence to SOPs, quality, and safety guidelines across warehouse and logistics operations.
• Promote a culture of continuous improvement in warehouse organization, housekeeping, and material handling efficiency.
• Conduct periodic training for warehouse personnel on inventory procedures and safety practices.

Documentation & Reporting

• Maintain accurate documentation for all inbound/outbound materials (Goods Receipt Notes, Delivery Notes, Stock Cards, etc.).
• Prepare periodic reports on inventory status, stock movements, and logistics performance.
• Support internal and external audits by providing necessary stock and logistics records.

Compliance and Policy Adherence

• Ensure full compliance with Health, Safety, Security, and Environment (HSSE) policies, as well as company operational guidelines.
• Enforce adherence to warehouse and logistics Standard Operating Procedures (SOPs), quality standards, and all internal control measures.
• Guarantee that all warehouse activities conform to regulatory, legal, and corporate compliance standards.
• Maintain accurate records for audit and reporting purposes, ensuring traceability of all material movements.
• Promote a culture of accountability and integrity by ensuring staff understand and comply with all company policies, ethical guidelines, and code of conduct.
• Participate in compliance audits, HSE inspections, and policy reviews; implement corrective actions promptly.
• Perform other related duties as may be assigned by management.

JOB REQUIREMENTS

Educational Requirement

• BSC/HND in Logistics, Supply Chain Management, Business Administration, or related field.
• Experience: Minimum of 5 years’ relevant experience in warehouse and logistics operations within a manufacturing or lubricant/blending plant environment.

Technical Skills:

• Strong knowledge of base oil, additives, packaging, and finished lubricant inventory management
• Proficiency in inventory management software
• Understanding of logistics planning, fleet coordination, and dispatch operations
• Good understanding of HSE requirements for chemical and lubricant handling.’
• Must adhere strictly to HSE and quality compliance standards.

Soft Skills:

• Leadership and team supervision skills
• Strong analytical and problem-solving abilities.
• Excellent communication and organizational skills.