Volunteer at Learning Through Skills Acquisition Initiative - LETSAI

Location: Maiduguri

Reporting to: Administrative and Finance Officer

Key relationships MOGEWE Consortium funded by UN Women Contract Duration: 6 month contract with possibility of extension, subject to funding.

PURPOSE:

You will play a supportive role in ensuring that financial, operational and HR processes are maintained and developed, thus supporting the sustainability of Back Up and helping the wider team by enabling them to have good information in a timely way and to work in a pleasant and efficient working environment, as outlined and not limited to below.

Specific duties (depending on experience and time available to the volunteer):

Operations

• To support the office with postal services, logging and distributing incoming post and arranging for timely collection.
• Updating current HR records to ensure that all staff records are up-to-date and correctly maintained.
• Helping with the upkeep of the office, including maintenance of stationery and preparation of stock orders.
• Assisting in the responsible disposal of old IT.

Duties:

Finance:

• Processing of expense claims from volunteers and staff – checking these are correctly completed, and made ready for payment processing.
• Reconciling monthly petty cash income and payments. Reconciling of monthly credit card statements and processing these into Sage.
• Assisting in keeping financial records and perform financial procedures (e.g., receipts, payments requests, and petty cash). Assisting in the preparation of re-forecasts and management accounts.
• Assist the organization in management of internal and external audits.
• Assisting in ensuring that expenses are authorized and processed in accordance with agreed procedures for both LETSAI and donors.
• Entering supplier or sales invoices and credit notes.
• Credit control and entering income data into Accounts.
• Assisting in reconciling weekly bank statements.
• Assisting in the evaluation of existing and new software. Office Administration:
• Assisting in developing and maintaining effective office systems (e.g., IT support, office maintenance, fixed assets, supplier contact), ensuring these are consistent with LETSAI’s operating requirements.
• Assisting in the efficient running of LETSAI’s office daily operations.
• Assisting in all procurement processes are in compliance with LETSAI and donor regulations.
• Assisting logistics for LETSAI’s programme activities. Assisting other administration duties as agreed.

PERSON SPECIFICATION

• Candidates must fulfil the following essential criteria for some of the volunteering opportunities available. Experience of: Working in a bookkeeping role
• Accounting or Management Accounts
• A role requiring attention to detail

Office administration

• IT facilitation and Data entry In addition, candidates that demonstrate any of the following desirable criteria will be at an advantage: Experience of:
• Working in an office environment and supporting others as part of a small team

Office administration systems

• Working in an HR or Finance department Working in fundraising Gender sensitive Using databases
• Microsoft Office (Excel, Word, Powerpoint, Outlook) Hours of work
• Available to work on a regular basis for at least a full day per month.

Other:

• Ability to work well in a team, as well as independently.
• Ability to communicate well in English, and some ability to communicate in other local languages.