USAID Accountant at USAID

Solicitation No.: 72062024R100011
Period of Performance: Five (5) years renewable, estimated to start o/a June 2024.
Place of Performance: Abuja, Nigeria with possible travel as stated in the Statement of Duties.
Eligible Offerors: Open to Cooperating Country Nationals (Nigerian Citizens and Permanent Residents).
Security Level Required: CCNPSC Clearance.

Statement of Duties
General Statement of Purpose of the Contract:

• The CCNPSC Accountant of USAID/Nigeria reports to the Chief Accountant in the Budget and Accounting Unit of the Office of Financial Management (OFM.) The incumbent is responsible for appraising operations and project management personnel of funding and project status and provides advice on operations and project related issues and concerns. S/he interprets financial policies and procedures, reviews financial documents for management implications, provides financial support services, and assists in the formulation, execution and reporting of operating and program budgets. This position is required to perform travel related duties.

Responsibilities
Maintenance of financial management systems (40%):

• Responsible for maintaining comprehensive financial management systems for USAID/Nigeria operations, program and other special program portfolio activities including Bureau for Humanitarian Assistance (BHA). Review of request for funds, preparation of funding information and providing fund availability; ensuring compliance with statutory regulations, and that all accounting transactions: obligations, vendor information and commitments are properly recorded in Mission financial systems. Prepares ICASS planning budgets for various ICASS accounts and reviews ICASS invoices to ensure equitable allocations.

Financial reporting, funds control and pipeline management (20%):

• Review all operations and program records periodically and prepare standardized reports: accruals or pipeline adjustments, section 1311 review (review of unliquidated obligations), and section 517 de-obligation/re-obligation of funds. Review monthly budget matrix and emphasis areas of coding for operations and program commitments. Perform 224 reconciliations and clear transactions in Statement of Difference (SOD) report. Investigate and resolve cash reconciliation and suspense account items. Maintains other accounts and records and prepares reports related to Mission’s expenditures for USAID/Nigeria, and other reports as required by the Controller and/or USAID/W. Monitors the pipeline for Operating Expense (OE) and Program Funded Operational Cost (PFOC) funded obligations for compliance with forward funding policy. Conducts periodic analytical reviews of administrative support costs charged by the Embassy under ICASS and take necessary actions to adjust any incorrect posting.

Budget formulation and execution (20%) :

• Assists in the formulation of Annual OE budgets, preparations of quarterly OE spend plans and annual Program funded operational cost budgets (PFOC). Assist in the development of the Mission Annual Program Budget submission and preparation of Congressional notification table. Assist in implementing and reporting OE and PFOC budgets. Monitor expiring and cancelling fund status, develop and implement utilization plans to facilitate prompt liquidation. Develop and maintain reporting systems to track and control special budgets, cost centers and appropriations. Completes crosswalks to provide fund-cites for administration payments processed by ICASS.

Support to Operations and program implementation (10%):

• Provides financial management support to Program planning and implementation and assist to respond to program queries from AID/W. Participate in program Development Objective meetings, technical evaluation committee tasks and private sector engagements; and assist the Financial Analysts with pre-award surveys, financial reviews, program accounting information, and specialized project financial progress reports as required.

Capacity building and support to Accounts Payable unit (10%):

• Provides support to/backstop the Supervisory Voucher Examiner to meet Mission workload needs. Assist in providing financial management training to activity managers, implementing partners, Executive Office staff, and Voucher Examiners. In consultation with the Chief Accountant reviews the appropriateness of internal control systems and management procedures at USAID/Nigeria and makes necessary changes to enhance operational efficiency.

Supervisory Relationship: 

• Employee will work independently, receiving only general guidance and review from Chief Accountant.

Supervisory Controls: 

• None. As a key staff member of OFM, the incumbent will provide training to other newer and/or lower-level personnel, assign tasks, offer technical assistance and review completed work to ensure finality and compliance of outputs.

Skills and Abilities:

• A high level of analytical skill and sound judgment is required. Must be able to maintain effective working relations with American and CCN personnel in USAID, other USG Agencies at post and local business organizations. Highly proficient (an advanced to expert user) in using spreadsheet and word processing software. Knowledge of commercially available accounting software programs. Must be able to carry out all duties and responsibilities with minimum supervision.

Physical Demands:

• The work requested does not involve undue physical demands.

Requirements

• Education: Minimum of university degree or its equivalent in Accounting, Finance, Business Administration, Economics, or related field is required.
• Prior Work Experience: Minimum five years of progressively responsible experience in public or private accounting is required.
• Language Proficiency: (List both English and host country language(s) proficiency requirements by level (II, III, IV) sp/rd/wr:): Level IV English (fluent) both spoken and written is required.
• Job Knowledge: Must have knowledge and understanding of professional accounting principles, theories, and terminology. Must have experience in public financial management, government accounting and/or donor accounting systems, and the laws, regulations and processes governing these systems

Skills and Abilities: 

• A high level of analytical skill and sound judgment is required. Must be able to maintain effective working relations with American and CCN personnel in USAID, other USG Agencies at post and local business organizations. Highly proficient (an advanced to expert user) in using spreadsheet and word processing software. Knowledge of commercially available accounting software programs. Must be able to carry out all duties and responsibilities with minimum supervision.

Benefits

• Allowances
• Paid Leave (annual and sick leave)
• Health Insurance
• Annual Bonus