Training Planning & Implementation Officer at The West African Power Pool (WAPP)

Job Summary

• Under the direct supervision of the Capacity Building Program Coordinator and the overall supervision of the Director of Administration and Finance, the Training Planning & Implementation Officer is mainly responsible for the preparation and implementation of capacity building activities, especially those related to the development and good functioning of the network of the WAPP Regional Centers of Excellence (RCEs).

Essential Duties and Responsibilities:
The Training Planning & Implementation Officer's key tasks shall be:

• Initially assist in the implementation of the recommendations of the Regional Centers of Excellence (RCEs) networking strategy adopted by WAPP bodies;
• Contribute to the definition, development and implementation of the organizational structure and legal framework of the RCEs network and ensure its proper functioning;
• Ensure that the Network's activities are integrated into a quality approach that is part of a normative framework;
• Assist in the development of a communication strategy and participate in the implementation of related activities;
• Contribute to the identification of training needs at the regional level and collaborate with the RCEs in the development of training programs that meet these market needs and ensure that the implementation of training is based on a quality management system;
• Collaborate with RCEs in the finalization and adoption of evaluation criteria of excellence, and take the necessary steps for the evaluation of RCEs;
• Support the RCEs in the finalization of the specialization reference framework by Strong Poles as well as their implementation in the RCEs;
• Assist the RCEs and the Secretariat in the identification and implementation of activities related to the On-line training Strategy (E-Learning);
• Update the database of the RCEs network including the list of regional trainers and regional trainings;
• Assist in the preparation and organization of regional trainings including the preparation of Terms of Reference for trainings, trainers contracts (if necessary), training logistics, etc.;
• Manage in collaboration with the RCEs, the regional training schedules;
• Contribute to the preparation of the Annual Work Program of the Administration & Finance Department of WAPP Secretariat and ensure its timely implementation;
• Prepare, if necessary, the minutes and reports of working sessions and meetings, particularly those of the network coordination meetings;
• Prepare periodic (monthly, bi-annual and annual) CB activity reports
• Maintain up-to-date information on the network's communication media (website, social networks, WAPP newsletter, etc.)
• Other missions as assigned by the Supervisor or the WAPP Director of Administration and Finance.

Education

• Post Graduate Degree (A Level+5) in Resource Management Engineering (training & organizational development) with good knowledge of electricity and/or economics or related fields.

Professional Years' Experience:

• Minimum of seven (7) years of relevant work experience in similar positions is required; Experience in the electricity sector and in a similar position with a regional or international organization would be an advantage.

Knowledge, Skills and Abilities Required:
Programme / Project Management:

• Have a know-how in the preparation and implementation of programs/projects financed by Technical and Financial Partners, particularly the GIZ;
• Ability to draft Terms of Reference, Concept Notes and Memoranda;
• Have proven organizational abilities in planning and implementation of work programs and budget;
• Ability to set up and manage a dashboard for monitoring activities;

Editorial and Verbal Communication:

• Ability to concisely and clearly communicate;
• Good listening skills, correct interpretation of other people's messages and ability to respond appropriately
• Ability to write and format documents, minutes and reports of meetings (Working Groups and Expert Groups);
• Strong research and analytical skills, with the ability to draw conclusions and make recommendations;
• Demonstrate tact, discretion, ethics, and open-mindedness in sharing information and informing stakeholders.

IT Skills:

• Proficiency in the use of IT tools such as MS Office applications (Word, Excel, power-point, Publisher, etc.) and Internet research and video conferencing tools (Teams, GoToMeeting, zoom, etc.);

Languages:

• The incumbent must have an oral and editorial proficiency in English or French with a good working knowledge of the other language. A proficiency language test in both languages will be conducted before selection.

Contracting Information and Application Process
Particular Conditions of Work:

• Ability to work under pressure and within tight deadlines, with accuracy and professionalism;
• Results-oriented and ability to prioritize work to meet deadlines.

Remuneration

• This position is funded by the GIZ/ProCEM Award for a period of one (1) year, extendable for an additional twelve (12) months, subject to the availability of funds, the extension of the GIZ Programme and a satisfactory performance evaluation.
• The successful applicant shall therefore be offered an initial Fix-Term Contract of twelve (12) months with a probationary period of six (6) months and shall be subject to the availability of funds. The WAPP Secretariat offers a competitive compensation package comparable to those offered by similar regional/international organizations.