Tracking and Fleet Maintenance Lead at Smart Partners

Job Summary

• The Tracking and Fleet Maintenance Lead is responsible for overseeing the tracking, maintenance, and overall management of the company’s vehicle fleet.
• This role ensures that all vehicles are operating efficiently, safely, and in compliance with company policies and regulations.
• The manager will lead a team responsible for vehicle tracking, maintenance schedules, repairs, and ensuring optimal fleet performance.
• This position plays a crucial role in minimizing downtime, reducing costs, and extending the life of the fleet.

Responsibilities

• Manage the fleet tracking system to monitor vehicle locations, usage, and driver behavior in real time.
• Analyze tracking data to optimize routes, reduce fuel consumption, and improve overall fleet efficiency.
• Develop and oversee a comprehensive preventive maintenance program for all fleet vehicles.
• Schedule and coordinate regular vehicle inspections, servicing, and repairs to ensure safety and reliability.
• Work with external vendors and service providers to ensure timely and cost-effective repairs and maintenance.
• Ensure all fleet operations comply with local, state, and federal regulations, including safety and environmental standards.
• Maintain up-to-date records of all vehicle inspections, maintenance, and repairs.
• Manage the fleet maintenance budget, ensuring cost-effective operations and adherence to financial targets.
• Track and report on maintenance costs, fuel consumption, and other fleet-related expenses.
• Lead, train, and develop a team of mechanics, technicians, and other fleet management staff.
• Coordinate with drivers and other departments to ensure smooth fleet operations and resolve any issues promptly.
• Generate regular reports on fleet performance, maintenance activities, and operational efficiency.
• Analyze data to identify trends, predict future needs, and make informed decisions on fleet management.
• Present findings and recommendations to senior management.

Minimum Educational Qualifications and Experience

• Bachelor’s Degree in Logistics, Transportation, Mechanical Engineering, or a related field. Relevant certifications in fleet management (e.g., NAFA) are a plus
• Minimum of 5 years of experience in fleet management, vehicle maintenance, or a related field.
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Excellent computer proficiency (MS Office – Word, Excel and Outlook)
• Proven experience in managing large vehicle fleets, including tracking systems and maintenance programs.
• Experience in a logistics, transportation, or distribution environment is preferred
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.

Knowledge & Skills:

• Strong technical knowledge of vehicle maintenance, repair, and fleet management systems.
• Proficiency in using fleet management software, GPS tracking systems, and telematics.
• Excellent organizational, decision making and problem-solving skills.
• Strong leadership, project management and team management abilities.
• Ability to analyze data, generate reports, and make data-driven decisions.
• Effective verbal and written communication and negotiation skills.
• Detail-oriented with a focus on safety and compliance.
• Proactive and able to work under pressure to meet deadlines.
• Ability to manage multiple tasks and priorities simultaneously.
• Commitment to continuous improvement and operational excellence
• Ability to analyze data and make informed decisions.
• Capacity to collaborate with cross-functional teams and external partners.