Technical Assistant (Construction) at Tokiye Integrated Medical Services

Role Summary

• The Technical Assistant (Construction) will provide technical, analytical, and coordination support to the Project Director for the effective planning and execution of the Ibom International Hospital Construction Project.
• The role ensures seamless integration of architectural, structural, MEP, biomedical, and site activities, supports decision-making, and strengthens project control across all technical workstreams.

Key Responsibilties
Technical Coordination:

• Review architectural, structural, MEP, civil, and biomedical-related drawings and highlight conflicts or inconsistencies.
• Maintain up-to-date design registers, revision logs, submittal/approval matrices, and RFI trackers.
• Coordinate drawing reviews between consultants and contractors, ensuring timely submission and feedback.
• Integrate OEM equipment requirements into the design and ensure technical alignment.
• Support the Project Director in validating design intent and technical decisions.

Support to the Project Director:

• Prepare structured technical briefs, summaries, and decision notes.
• Develop daily and weekly reports covering design progress, site updates, risks, and pending items.
• Draft and circulate technical meeting minutes and follow-up action lists.
• Attend internal and external meetings, representing the Project Director when delegated.
• Track timelines and deliverables from consultants and contractors and escalate delays promptly.

Site Monitoring & Technical Verification:

• Conduct routine site visits to verify that execution aligns with approved drawings and specifications.
• Document site progress with annotated photographs, logs, and deviation reports.
• Monitor piling, foundation works, reinforcement, concrete pouring, and structural works.
• Identify potential technical risks and raise early alerts to the Project Director and PMO.

Workflow & Documentation Management:

• Maintain organized technical documentation for all design and construction workstreams.
• Manage RFI flows, technical queries, and submittal cycles to ensure timely resolution.
• Support updating of construction schedules and technical dashboards with the planning consultant.
• Ensure all technical instructions, directives, and approvals are recorded and communicated appropriately.

Stakeholder & Consultant Interface:

• Serve as the first point of technical contact for routine queries from contractors and consultants.
• Provide clarifications, seek additional information when required, and escalate decisions to the Project Director.
• Ensure smooth technical communication among architecture, engineering, biomedical, and site teams.

Qualifications and Experience

• Bachelor’s degree in Civil Engineering, Structural Engineering, Mechanical/Electrical Engineering, Architecture, or related field.
• 3–7 years experience in construction, design coordination, project engineering, or technical roles.
• Experience with complex or MEP-intensive building projects (hospital, industrial, or commercial) is an advantage.
• Proficiency in reading and interpreting technical drawings across disciplines.
• Strong understanding of construction sequencing and engineering fundamentals.
• Working knowledge of MS Office, AutoCAD/Bluebeam (basic), and document control systems.

Core Competencies:

• High attention to detail and accuracy.
• Strong coordination and follow-up discipline.
• Analytical and problem-solving ability.
• Excellent communication and documentation skills.
• Ability to multitask and manage multiple technical workstreams.
• Professionalism, confidentiality, and sound judgement.
• Ability to work under pressure and meet strict deadlines.

Key Deliverables:

• Daily technical brief to the Project Director.
• Weekly consolidated progress report.
• Updated design and revision registers.
• Documented site visit reports with photos and annotations.
• Meeting minutes and tracked action items.
• Escalation memos for unresolved technical issues.

Work Relationships:

• Internal: Project Director, TIMS PMO, Cost Control, Scheduling, Contracts & Procurement.
• External: Architectural, Structural, MEP Consultants; Biomedical/OEM teams; Contractor’s site engineers; Regulatory agencies (as applicable).