Team Lead, Administration at VDT Communications Ltd

Location: Ikoyi, Lagos

Responsibilities

• The incumbent will be responsible for security, maintenance and services of work facilities to ensure that they meet the needs of the organization and its employees, also supervising daily support operations of our company to ensure the most efficient administrative procedures.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Overseeing and agreeing on contracts and providers for services including security, parking, cleaning, catering, technology and so on
• Supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds and security
• Ensuring that basic facilities, such as water and heating, are well-maintained
• Managing budgets and ensuring cost-effectiveness
• Allocating and managing space between buildings
• Ensuring that facilities meet government regulations and environmental, health and security standards
• Advising the businesses on increasing energy efficiency and cost-effectiveness
• Purchasing and maintaining vehicles for deliveries.
• Deciding whether to lease or buy vehicles.
• Assisting in the recruitment of quality drivers into the fleet.
• Developing efficient driver schedules to maximize profits.
• Managing drivers so they adhere to strict schedules.
• Registering and licensing all vehicles under their management.
• Finding ways to cut costs and maximize profits.
• Developing strategies for greater fuel efficiency.
• Maintaining detailed records of vehicle servicing and inspection.
• Complying with Nigerian Transport laws and regulations.
• Scheduling regular vehicle maintenance to ensure operational efficiency.
• Ensuring strict servicing and maintenance times to minimize downtime and maintain schedules.
• Monitoring driver behavior and ensuring a high level of customer service.
• Analyzing data to increase business operational efficiency.
• Utilizing GPS systems to monitor drivers and track vehicles in case of theft.

Requirements

• Candidates should possess an HND / B.Sc Degree
• Minimum of 2 years progressive experience within any of the following industries with a large organization: Telecoms, Management Consulting Fin Tech, FMCG or Technology Consulting with high level experience in change management interventions
• Minimum of 2 years’ experience in supervising/managing others