Support Service Assistant at Mines Advisory Group (MAG International)

MAG’s Vision: A safe and secure future for men, women and children affected by armed violence and conflict.

MAG’s Mission: MAG saves lives and builds futures by working with others to reclaim land contaminated with the debris of conflict, to reduce the daily risk of death or injury for civilians, and to create safe and secure conditions for development.

MAG in Nigeria: MAG has been working in Nigeria since May 2016 conducting arms management and destruction activities.

Overview of role:

The Support Service Assistant will be responsible for providing general administrative, Procurements and logistics support to the MAG Nigeria programme.

Responsibilities:

• Collection of quotation and preparing Procurement documents.
• Purchasing Office and Apartments Basic items.
• Prepare Vehicle movement and Airport pick-ups and drop off schedules.
• Coordinate the drivers.
• Submitting documents to Immigration office and retrieving them back.
• Handle the logistics of hotel reservation and flight bookings.
• Assist in updating Asset register.
• Organising and over seeing any necessary maintenance in the office and Apartment.
• Assist with the logistics for organising trainings and workshop.
• Submitting documents to Ministry of Budget and National Planning.
• Maintain logistics records and file paperwork including Purchase request forms, purchase orders, goods receive notes, receipts etc.
• Collecting of all monthly invoices for retained vendors and ensuring finance receives the payment documents.
• Assist in the logistics for receiving RE materials.
• Follow up on the internet providers to ensure it is always up and running.
• Supervising and overseeing the cleaning activities in both the office and Apartments.
• Scanning and filling soft copies of all procurement and Administrative paper work.
• Organise equipment as and when required.
• Overseeing the repairs and running of the apartments.
• Support the team in any other required Administrative, Procurement and Logistics tasks.

Essential requirements:

• Previous experience in an administration, Procurement and Logistic role.
• Previous experience of procurement including identifying suppliers, conducting market surveys etc
• Previous experience completing logistics paperwork and record keeping 
• Excellent administrative skills including ability to use MS Word and Excel
• Ability to take initiative and work with little or no supervision

Qualification:

Education level Bachelor's Degree or higher