Supply Chain Officer at Terre des hommes Foundation (Tdh)

Location: Maiduguri, Borno
Employment Type: Full-time
Length of Contract 12 months, with the possibility of renewal

General Description of the Position

• Under the supervision of the Logistics Manager, the Supply Chain Officer is responsible for the timely and efficient procurement of goods and supplies at the delegation-level. S/he is also committed to the management, respect, compliance, and efficient implementation of all related policies, rules, procedures, tools, and good practices.
• S/He works in complete line with the project strategy defined for the intervention and her/his responsibilities embrace:
  • Procurement management
  • Team management
  • Reporting / Communication

Key Responsibilities Include (but are not limited to)
Procurement management:

• Ensure to carry-out local market surveys to ensure full knowledge and analysis of the purchasing environment (availability of goods / services, prices, etc.)
• Update price lists and suppliers’ database
• Ensure to prepare pre-established frameworks agreements (FWAs) and Pre-Qualified Supplier (PQS) lists and carry out comparative bid analysis and PO processes regularly
• Implement processes to streamline repetitive procurement of goods/services to increase competitive tendering and internal processes
• Participate in the preparation of the procurement plans, and the launch of tender procedures
• Provides planning support and advice to procurement requesters, and maintains a continuous overview of supply needs by providing updated procurement plans
• Verify Purchase and Services Requests (PSR) ensuring all required information is provided and ensuring that approval rules and procedures are observed before submission to her/his line manager for validation
• Ensure the preparation of the purchasing documents in compliance with Tdh procurement procedures
• Manage the procurement process in an efficient and cost-effective manner
• Ensure that goods/services procured match with the requesters’ specifications and are of good quality, value for money, and delivered on time
• Ensure that all documents collected from the supplier as well as internal documents are properly completed and in compliance with Tdh procedures before submission to the authorized signatories and the payment by the finance department
• Ensure that purchase files are complete in compliance with Tdh procedures
• Ensure a proper filing system of all procurement files and documents (hard and soft)
• Ensure regular training of procurement requesters to guarantee a better understanding and application of the procurement policies and procedures
• Establish and maintain effective working relationships with suppliers
• Evaluate performances of suppliers once a year
• Ensure the follow-up of the contracts and their renewal on time if applicable

Team management:

• Manage the team under supervision with integrity and foresight to ensure that the highest standards of accountability and professionalism are met and maintained
• Coordinate, plan, and supervise the work of the team under the supervision
• Support the team under supervision and propose capacity building and training when required
• Appraise the team under the direct supervision

Reporting / Communication:

• Report regularly to her/his line manager related information on work progress
• Organize weekly meetings with budget holders for procurement updates
• Send weekly the updated procurement follow-up to the budget holders
• Provide the monthly logistics reports on time to her/line manager (PSR follow-up, contract follow-up, construction tracker)
• Assist her/his line manager during internal/external audits
• Take part in meetings relating to logistics aspects
• Report to her/his line manager any alerts of non-compliance with Tdh logistics processes or policies

Other:

• Agree to comply with Tdh Code of Conduct and promote the Child Safeguarding policy
• Report serious cases of abuse on children that she/he would be aware of in Tdh’s intervention locations. Strict confidentiality must be respected
• Adhere to and enforce current administrative and logistical regulations and procedures
• The duties and responsibilities listed above are representative of the nature and levels of work assigned and are not necessarily all-inclusive.

Job Requirements
Experience / competencies:

• A relevant University Degree or professional qualification in procurement or equivalent- can be compensated with experience (at the discretion of the recruitment team)
• Minimum 2-year experience as a Supply Chain Officer or similar position
• Proven knowledge in the following fields: procurement, construction, stock management, transport management
• Advanced IT knowledge: Microsoft Office particularly Excel, Outlook, Internet
• Proven experience in team management and capacity building
• Experience working with NGOs (Non-governmental Organizations) is an advantage

Skills:

• Strong negotiation, interpersonal and organizational skills including the ability to work to deadlines, and priorities, pay attention to details, and ability to solve problems
• Coaching and capacity building skills of staff
• Good oral communication, writing, and reporting skills in English
• Proactive, autonomous, rigorous, analytical
• Willingness and motivation to work in an international and intercultural context
• High sense of integrity, rigor, and flexibility

Languages:

• Fluent in English (written and spoken), Hausa and Kanuri is an added advantage.

Salary
N350,000 - N380,000 monthly.