Stores/ Records Officer at EAN Aviation

Job Summary

• The Store and Records Personnel is responsible for maintaining accurate documentation of all maintenance activities, ensuring regulatory compliance, and managing inventory records for parts and consumables.
• This role plays a crucial part in ensuring that all maintenance activities are traceable and meet the stringent safety and regulatory requirements of the aviation industry.

Responsibilities

Documentation Management:

• Maintain detailed records of all maintenance activities performed on wheels and brakes.
• Accurately log inspection, repair, and replacement data in a systematic manner.
• Ensure all documentation is properly stored and easily retrievable when needed.

Regulatory Compliance:

• Ensure all maintenance records adhere to Nigeria Civil Aviation Authority Regulations (Nig.CARs).
• Keep certification documents and release-to-service paperwork updated and organized.
• Work with regulatory bodies to provide necessary records during inspections and audits.

Inventory Tracking:

• Manage inventory records for parts such as wheels, tires, brake pads, and consumables (e.g., grease, hydraulic fluids).
• Track usage trends to maintain optimal stock levels and prevent overstocking or shortages.
• Coordinate with procurement teams to order necessary parts and consumables.

Coordination with Staff:

• Collaborate with technicians and Certifying Staff to ensure timely and accurate record submission.
• Support workshop supervisors with reports and updates on maintenance documentation.
• Assist in the preparation of reports for management on maintenance and inventory activities.

Audit Preparation:

• Prepare and organize records for internal or external audits by regulatory bodies or clients.
• Identify and address discrepancies or missing documentation to ensure compliance.
• Implement corrective actions to improve record-keeping accuracy.

Historical Record Maintenance:

• Maintain a comprehensive database of maintenance history for each component to ensure traceability.
• Archive records systematically to facilitate quick reference when needed.

Report Generation:

• Produce routine and ad-hoc reports regarding maintenance activities, part usage, and compliance status.

Generate detailed reports for management, auditors, and regulatory authorities.

Qualifications

• Minimum of a Diploma or Bachelor’s degree in Aviation Maintenance, Logistics, Engineering, or a related field.
• At least 3 years of experience in records management, preferably within an aviation maintenance environment.
• Familiarity with Nigeria Civil Aviation Authority Regulations (Nig.CARs) and aviation maintenance documentation standards.
• Experience in inventory control and record-keeping systems.

Skills & Competencies:

• Strong attention to detail and accuracy in documentation.
• Proficiency in using maintenance tracking software and Microsoft Office Suite.
• Excellent organizational and time-management skills.
• Good communication and coordination abilities.
• Ability to work independently and as part of a team in a fast-paced environment.

Work Conditions:

• Office and workshop environment with frequent interactions with maintenance staff.
• Occasional need to lift and organize inventory items