Store Overseer at HRLeverage Africa

Job Description

• Record daily deliveries and shipments to reconcile inventory
• Use AX & Cane pro software to monitor, demand and document characteristics of inventory
• Analyse data to anticipate future needs.
• The store overseer is responsible for preparing the purchase orders, receiving, storing, issuing the goods, managing the stock levels and giving out the supplies from the stock.
• Collaborate with store employees and other staff to ensure Sunti goals are met
• Report to upper management on stock levels, issues etc.
• Responsible for ensuring the company has the right amount of stock to meet the farm and factory needs and also to avoid overstocking items;
• The Incumbent will be responsible for managing inventory documentation (Good documentation practice (GDP)
• Does frequent material stock counts and updating the system stocks to match actual stocks.
• Maintain the accuracy of Supply Chain Management system information as it relates to inventory control.
• Work with Agric & Farm employees to achieve optimal stock levels throughout the organization assist with replenishment of same.
• Develop key processes and procedures to ensure continuous improvement to ensure the supply of materials as required by maintaining the relevant data in AX & canepro.
• Raising of purchase orders and processing for approvals.
• Ensuring the right quality and quantity of items ordered for are received.
• Manage emergency stock to be made available during stock-outs
• Ensure that the procedures, storage and distribution of Sunti stock from the store follow the prescribed legal polices
• Develop standard operating procedures (SOPs) for the inventory and supply management of operational stock, including working with the Procurement Manager to facilitate seamless operations.
• Coordinate with the Factory team to ensure 100% on-time delivery by establishing and monitoring schedule to proactively identify and address any issues.
• Collaborate with other heads of departments to achieve cost reduction targets.
• He/she is responsible for preparing the reports on adjustments done to inventories that may be damaged or spoilt and communicating the purchasing unit.
• To oversee that the arrangement of goods has been done in an orderly system within the stock location system so that the stock can be stored easily and retrieved whenever there is a requirement. Similarly, he/she ensures that the stocks stay physically protected in the store.
• To supervise the offloading process, the subsequent stacking of material and consignment so that it can be accessed and identified easily.
• To ensure the correct and timely valuation of the inventory and to be involved in directing and managing procedures related to offloading, packing and unpacking.
• Preparing the weekly and monthly reports of all the activities in the warehouse like the consignment received, the quantity of items received, point of collection and dispatch, stacking number, outstanding balance, etc.
• Any other duty assigned by management.

Requirements

• Candidates should possess a Bachelor's Degree qualifications with 4 - 8 years relevant work experience