Store Officer at Churchgate Group

Job Summary

The Store Officer is responsible for the efficient management of the store's operations, including the receipt, storage, issuance, and inventory control of materials, goods, and equipment. This role ensures that all items are accounted for, properly organized, and readily available to meet operational requirements while maintaining compliance with standard operating procedures and safety regulations.

Job Details

• Carry out physical inspections on received materials to ensure they meet basic requirements such as specifications, types, dimensions, packages, expiry dates, etc.
• Sort and segregate all supplied items to select the goods and reject the faulty ones, as well as sort out poor quality materials for rejection.
• Inspect and record all required documents (waybill/delivery notes and invoices) to ensure they are in order i.e. properly written, and stamped by Access Gate Security Personnel and the Stores Department. 
• Ensure that the reports of all receipts are recorded on the waybill for onward preparation of Good Received Note (GRN), thus, going through the process of documentation and uploading of all documents on the system (ERP) to generate GRN.
• Receipts documentation:-Evidence of having received materials – Waybills endorsed as required and weighbridge Tickets are attached.
• Liaise with the user departments to prepare the certificate of conformity to certify the accuracy of materials received. 
• Keep for future purposes the records of all transactions relating to quantity ordered, quantity delivered, and quantity accepted/rejected.
• Ensure that all received materials are properly stored on Racks or Pallets, as well as properly labeled, departmentalized/compartmentalized to prevent theft, fire hazards, and damages to the materials.
• Ensure proper identification and issuance of stored items by careful retrievals and removal of items through well-accessible passages without unsettling other goods, as well as ensuring that all authorized documents are issued.
• Take monthly physical stock counts, conduct proper reconciliation of the stock-counts and investigate discrepancies to guard against future occurrences. Investigate the reason for discrepancies and guide against future occurrences. 
• Keep accurate records of all transactions for Audit purposes and traceability of materials, to ensure compliance and adequate inventory management.
• Must ensure that the Store's Standard Operating Procedures are strictly followed at all times. 
• Other Duties As May Be Assigned By Management From Time To Time.

Educational Qualification: 

• A university degree in Accounting, Economics, Inventory Management, or any related discipline will be required 

Desired Qualities:

• Attention to Detail: The ability to notice and correct errors in inventory records, deliveries, and storage conditions.
• Organizational Skills: Keeping the storage area tidy, well-labelled, and easy to navigate is essential.
• Reliability: Being dependable and trustworthy, as a store officer often handle valuable inventory.
• Problem-Solving: The capacity to identify and address issues as they arise, related to inventory discrepancies or other observable challenges.
• Physical Fitness: Depending on the job, being able to lift and move heavy items might be necessary.

Required Key Skills: 

• Inventory Management: Proficiency in tracking and managing stock levels, orders,     deliveries, and supplies using inventory management software.
• Data Entry and Management: Accurate and efficient handling of data related to inventory, orders, and other relevant records.
• Communication: Clear and effective communication with suppliers, customers, and other departments to ensure smooth operations.
• Time Management: Prioritizing tasks and managing time effectively to ensure all duties are completed in a timely manner.
• Basic Accounting: Understanding of basic financial principles related to inventory costs, losses, and profits.