State Support Officer at IPAS

Contract Duration: 12 Months with a possibility of extension based on performance

Job Summary:

The State Support Officer is responsible for coordinating the delivery of responsive, effective, and efficient support and administrative services for the project's activities within the state. Under the guidance of the State Team Lead, s/he will offer essential administrative and logistical support to the project's workstreams. The State Support Officer will guarantee that resource stewardship and a commitment to high-quality service are embedded within the administrative systems and procedures.

Primary Tasks & Responsibilities: 

• Oversee and report on activities and necessary resources to guarantee cost-effective and high-quality project execution while also fulfilling other administrative support roles.
• Assist in ensuring that administrative systems and processes align with Ipas NHF standards.
• Act as a liaison with relevant team members to facilitate smooth communication.
• Interact with relevant external stakeholders (government officials, landlords, service providers, etc.) regarding assigned administrative issues.
• Aid in ensuring the procurement of office supplies and asset management systems is fully compliant.
• Help identify safety concerns and maintain a safe and secure work environment.
• Organize the provision of travel and logistics support and services for staff, project participants, and visitors.
• Coordinate event planning activities, including training sessions and workshops.
• Perform other tasks assigned

Minimum Requirements

• Bachelor’s degree or equivalent in relevant field
• Minimum of five years’ work experience in Office administration or a related function. 
• Demonstrated experience in store management and supporting procurement
• IT literate with excellent knowledge of Excel & word (MS Office in general). 
• Excellent planning, prioritization and multi-tasking skills 
• Excellent interpersonal, oral and written communication skills
• Demonstrated experience of coordinating training/meetings, logistic arrangements, negotiation