State Finance Assistants at RedAid

POSITION SUMMARY

• The responsibilities of this position will be to support the Head of Finance in carrying out the day-to-day responsibilities including payment expenses, asset reconciliation, tax, and payroll as well as maintaining the bookkeeping entries and filing accounting documents.
• The Finance Assistant works under the supervision of the Head of Finance in collaboration with the Finance Team.

MAJOR ACCOUNTABILITIES

The Position   will:

• Reconcile finance records with the assets register.
• Assist in maintaining a secure filing system for the financial documentation. Perform the translation, photocopy, and scanning works of the Finance department.
• Assist in ensuring valid supporting documents are attached; completeness of supporting documents in all respects, before cash and bank payments are made.
• Assist with timely payments. Prepare cheques and bank wire transfer slips and remit for signatures.
• Photocopy the proof of payment and file them with invoices in chronological order. Deal with local banks. Submit and collect documents from local banks.
• Prepare payment transfer instructions for Bank payment when required.
• Reconcile advances, when necessary, with support from the Finance Officers.
• Assist in ensuring proper filing of accounting documentation.
• Perform any other task as assigned.
• Vet all the invoices/PVs received from partners and vendors
• Ensure that the guidelines of the donor/funding stream as well as our institutional guidelines are adhered to.
• Monitor revenue, expenditure, and administrative transactions thus maintaining internal control.
• Review documents for chest X-rays and ensure that they are validated by the Cluster Coordinator and Linkage Coordinator before sending them to RAN HQ.
• Ensure review of sputum shipment forms by Sample Movement Consultants (SMCs) ensuring that sample movements are batched in line with GF guidelines.
• Review all documents for incentives to ensure that bank account details and contact details for spokes and hubs and correct.
• Ensure that correct account details and contact details are validated for payment of case management and confirmed cases to facilities.
• Periodic spot checks at hubs and spokes.

EDUCATION

• An academic degree (BSc/HND) from relevant institutions in Accounting or Finance is required.

EXPERIENCE, SKILLS & MINIMUM REQUIRED QUALIFICATIONS

• At least 3 years post-qualification experience.
• Advanced M/S Excel experience – LOOK UP functions; WINPACCS, Quickbooks, etc.
• NGO experience is an advantage.
• Accounting skills and experience in the general ledger, journal entries, and cash/bank management.
• Attention to detail.
• Excellent analytic skills.
• Creativity and proactive attitude.
• Excellent interpersonal and communication skills, and ability to work in a multicultural environment.
• High level of confidentiality and integrity.
• Strong organizational skills, and ability to handle multiple priorities autonomously.
• Ability to work in a fast-paced, multi-cultural, and close-knit team to deliver tangible results on a deadline.