Special Assistant to G.M.D at Proforce Limited

STRICTLY A MALE

• He is to provide high-level administrative, logistical, and strategic support to the Group Managing Director. This is with a high level of professionalism, discretion, and the ability to handle sensitive information, often acting as a representative for the individual they support. 

The Responsibilities include the followings:

Administrative and Support:

Managing schedules and appointments:

• This includes coordinating meetings, travel arrangements, and other commitments, often involving complex logistics. 

Handling correspondence and communication:

• Drafting emails, memos, and reports, and managing a high volume of communication on behalf of the executive. 

Project management:

• Leading or assisting with the implementation of projects, ensuring deadlines are met and goals are achieved. 

Meeting preparation and coordination:

• Preparing agendas, taking minutes, and ensuring smooth execution of meetings. 

Information management:

• Maintaining databases, organizing files, and retrieving information as needed. 

Strategic and Support:. 

Policy and strategy support:

• Assisting with the development and implementation of policies and strategies. 

Liaison and communication:

• Serving as a point of contact for internal and external stakeholders, communicating on behalf of the executive. 

Problem-solving and decision-making support:

• Identifying and addressing problems, recommending solutions, and supporting the executive in making decisions. 

Key Skills and Qualities:

Organizational skills:

• Ability to manage multiple tasks, prioritize effectively, and meet deadlines. 

Communication skills:

• Strong written and verbal communication, including the ability to communicate effectively with various stakeholders. 

Discretion and confidentiality:

• Ability to handle sensitive information and maintain a high level of discretion. 

Problem-solving skills:

• Ability to identify problems, analyze situations, and recommend solutions. 

Technical skills:

• Proficiency in relevant software and technologies, including Microsoft Office Suite, project management tools, and CRM systems.