Site Account Officer at Work Better Africa

Key Responsibilities

Inventory Control and Management:

• Maintain accurate and up-to-date inventory records, including item descriptions, quantities, and stock locations.
• Implement inventory control procedures to prevent stock discrepancies, shrinkage, and stockouts.
• Regularly conduct physical inventory counts to reconcile with system records and identify discrepancies.

Receiving and Inspection:

• Oversee the receiving and inspection of incoming goods, materials, or products.
• Ensure that received items match purchase orders, and conduct quality inspections as required.
• Coordinate with procurement and quality control teams to resolve any receiving issues.

Stock Organization and Storage:

• Organize and arrange inventory items in a manner that facilitates efficient storage and retrieval.
• Implement proper labeling and coding systems to identify items accurately and maintain a well-organized storage area.

Issuance and Dispatch:

• Coordinate the issuance of materials, products, or equipment to internal departments or external customers.
• Ensure accurate documentation of all stock transactions, including sales and transfers.
• Collaborate with logistics teams to facilitate timely dispatch and delivery of goods.

Inventory Analysis and Reporting:

• Analyze inventory levels, usage patterns, and trends to optimize stock levels and minimize carrying costs.
• Generate regular inventory reports for management and other relevant stakeholders.
• Identify slow-moving or obsolete inventory and propose appropriate action plans.

Stock Replenishment and Ordering:

• Collaborate with the procurement team to determine optimal reorder points and quantities.
• Place orders for replenishment stock in a timely manner to avoid stockouts.
• Monitor supplier performance and address any issues related to procurement.

Inventory Audits and Compliance:

• Conduct periodic internal audits to ensure inventory accuracy and compliance with established procedures.
• Follow company policies and procedures for inventory management and reporting.
• Assist in external audits and provide necessary documentation and explanations.

Qualifications and Skills

• Bachelor's Degree in Accounting, Supply Chain Management, Logistics, Business Administration, or a related field (or equivalent work experience).
• Proven experience in inventory management or related roles.
• Familiarity with inventory management software and systems.
• Strong organizational and time management skills.
• Analytical mindset with attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to work collaboratively in a team environment.
• Physical fitness and ability to handle manual tasks related to inventory management.