Short Term Staff - Archivist at African Development Bank - AfDB

Position Grade: GS5

The Complex

• The Vice Presidency for Private Sector, Infrastructure and Industrialization is central to the Bank’s mission of developing the private sector, improving infrastructure, and accelerating industrialization.
• The complex’s main functions are to:
  • Strengthen the enabling environment for private sector [and financial sector] development conducive to inclusive growth and sustainable development,
  • Support the development of reliable and sustainable infrastructure, including cities and urban development, and
  • Place renewed emphasis on industrial and trade performance in support of structural transformation across Africa.
• The Complex leverages knowledge, co-financing, and partnerships to attract private capital and work with governments on delivering the Bank’s development agenda.

The Hiring Department

• The primary role of the Financial Sector Development (FSD) Department is to help the Regional Member Countries (RMCs) increase the reach, depth, and breadth of their financial systems, while safeguarding financial stability.
• The Department has four long-term objectives:
  • Development of vibrant financial systems through an inclusive access by households and enterprises to financial services;
  • Strengthening financial market participants;
  • Developing efficient capital markets, and
  • Deepening regional financial integration.
• Paired with other Industrialization, infrastructure, and Private Sector complex departments, the FSD Department is responsible for implementing the Bank Group’s Financial Sector Development Policy and Strategy towards vibrant, innovative, robust, and competitive financial systems, both national and regional, and in both the public and private sector levels of RMCs. FSD plays a transversal role across the Bank’s five strategic priorities, applying its financial deepening and access tool kit to the High Five (H5) agenda.
• Fundamentally, the scalability and policy momentum inherent in the H5 agenda create an important opportunity for expanded relevance of the FSD core skill-set: flexible financing instruments and delivery frameworks for financial inclusion, smart resource mobilization and capital markets development.
• FSD leverages partnerships to bring about greater developmental impact in financial sector development.

The Position

• Under the supervision of the Director, Financial Sector Development, the Archivist will contribute to the work unit by completing a variety of tasks assigned, covering all or a combination of the following functions:

Key Functions

• Develop a document filing, archiving, and tracking system (physical and electronic) for Financial Sector Development Department (PIFD):
  • Determine the usefulness of documents and sort through them.
  • Distinguish between ongoing, completed, and inactive projects.
  • Contribute to the development of a document retention policy.
  • Coordinate with PSEG to apply the bank's retention policy, specifying the type and age of documents requiring destruction.
  • Work closely with the IT department to build a robust electronic document filing system.
• Ensure the various stages of the archiving process (collection, filing, processing, preservation and retrieval, destruction).
• Ensure that the archive room is well equipped and clean.
• Ensure effective management of the archive space assigned to the Financial Sector Development Department (PIFD).
• Conduct any other archiving-related tasks assigned by superiors.

Competencies (Skills, Experience, and Knowledge)

• At least a Bachelor's Degree or equivalent Diploma in the field of Data / Document Management and Archiving or any related field.
• At least 4 years professional experience in data management systems.
• Knowledge of document archiving policies.
• Excellent communication and organizational skills.
• Ability to analyze and synthesize information, with discretion and integrity.
• Team spirit and responsiveness.
• Proficiency In standard software such as Office 365 and document management software. Knowledge of data management systems such as SharePoint would be an advantage.
• Mastery of one of the bank's working languages while having a good knowledge of the other language.