Senior Tender Officer at International Energy Services Limited (IESL)

JOB PURPOSE / OBJECTIVE

• The Senior Tendering Officer is responsible for managing the preparation, submission, and evaluation of tenders in response to invitations for bids.
• This role involves collaborating with key departments, such as procurement, project management, legal, and finance, to ensure that tender submissions are accurate, compliant, and competitive.
• The Tendering Officer also works to ensure that the company’s interests are wellrepresented during the tendering process.

KEY RESPONSIBILITIES

Tender Preparation and Submission:

• Review tender documents and projects specifications to fully understand the project scope and requirements.
• Compile and prepare all necessary documentation for tender submissions, ensuring that all forms, qualifications, and information are completed correctly and on time.
• Coordinatewith relevant departments to obtain necessary information (technical, financial, legal, etc.) for inclusion in tender documents.
• Ensure that the tender submission is accurate, compliant, and meets the specific requirements of the invitation to tender(ITT).

Tender Strategy:

• Develop a comprehensive strategy forresponding to tenders, considering pricing, timeline, and compliance.
• Collaborate with sales and technical teams to craft competitive and compelling proposals.
• Identify potential risks and recommend mitigation strategies throughout the tendering process.

Tender Evaluation and Negotiation:

• Assist in the evaluation ofreceived tenders from suppliers or contractors, ensuring compliance with tender requirements.
• Participate in tender negotiation meetings, providing input onpricing, terms and conditions.
• Analyze competitors' tenders to identify opportunities and risks.

Compliance and Ǫuality Control:

• Ensure that all tender submissions adhere to legal, contractual, and standards.
• Verify that all documentation is complete and accurate before submission.
• Monitor compliance with internal tendering policies and industry regulations.

Stakeholder Communication:

• Communicate effectively with internal and external stakeholders, including Clients, suppliers, and subcontractors, to gather information and clarify requirements.
• Update stakeholders on the progress of tenders and inform them of any changes or issues that may arise.

Post-Tender Activities:

• Assist in the preparation of post-tender clarifications and any required revisions or adjustments.
• Track the status of tender submissions and maintain a record of all tenders forfuture reference.
• Provide feedback on successful and unsuccessful tenders to improve future submissions.

Market Research:

• Stay updated on industry trends, market conditions, and competitor activities to ensure the company’s tendering strategies are competitive.
• Identify new tendering opportunities through research and market intelligence.

Required Skills and Qualification:

• Education: Adegree inBusiness,Engineering or a relatedfield(or equivalent experience).
• Experience: Minimum of 5 years of experience inTendering,Procurement, or Project Management, preferably in an Engineering or Oil & Gas Company.
• Technical Knowledge: Familiarity with Tendering processes, project management, and contract law.
• Analytical Skills: Strong ability to analyze technical documents and data, prepare cost estimates, and assess risks.
• Attention to Detail: High level of accuracy in preparing tender documents and managing deadlines.
• Communication:Excellent writtenand verbal communication skills for preparing and presenting tender submissions.
• SoftwareProficiency: Familiaritywithtenderingsoftware, Microsoft Office (Excel, Word, PowerPoint), and project management tools.