Senior Technical Procurement Officer at Air Peace

ROLE DESCRIPTION

• The purpose of this job description is to define the strategic and operational requirements for a Senior Technical Procurement Officer.
• This role is responsible for leading the end-to-end strategic sourcing and acquisition of aircraft components, ground support equipment, and specialized technical services.
• This role ensures the seamless availability of critical assets while maintaining strict compliance with global aviation safety standards (FAA/EASA) and optimizing supply chain costs to support operational readiness and fleet reliability.

KEY RESPONSIBILITIES

• Reviews present policies and procedures regarding purchasing and develops a system and technique of economical purchasing, and discusses with the supervisor.
• Ensures that purchase orders are placed per existing company policy and procedures.
• Designs and administers saving programs and procedures in coordination with the concerned sections.
• Maintains updated price catalogues under his/her responsibility.
• Assures five Rights prior to issuance of purchase orders.
• Keeps records of vendors' performance & provides reports when required.
• Prepares and reviews the monthly activities and submits to his immediate supervisor. Co-ordinates with finance and ensures that payments are affected in time.
• Ensures that rejected materials are returned to vendor for credit or replacement. Periodically reviews open POs to ensure timely receipt and closure of the orders.
• Evaluates vendors' Invoices & processes Change Notices for every repair order (RIO). Establish future requirements based on the historical compiled data.
• Pursues warranty claims for materials that fail to provide service at the initial acquisition.
• Reviews and negotiates on purchase/repair cost estimates before getting approval.
• Expedites orders in coordination with vendors, logistics, freight forwarders and clearing agents. Co-ordinates with Stores, Logistics and maintenance planning regarding parts requirements and ensures availability of required parts for all aircraft undergoing major maintenance.
• Administers warranty service agreements and ensures APL gets the maximum out of it. Keeps records of vendors' performance & provides reports when required.
• Prepares and reviews the monthly activities and submits to his immediate supervisor upon request

KNOWLEDGE, SKILLS, EXPERIENCE

• BSC/BA Degree in Supply Chain/Contract Management/Engineering
• Strategic Sourcing and Category Management
• Good negotiation prowels
• Supplier Relationship Management.
• Risk Management
• Cost Management
• Analytical Skills
• Contract Management
• Technical Proficiency
• Communication Skills
• Ethical and Sustainable Sourcing

KEY PERFORMANCE INDICATORS

• Cost Savings/Cost Avoidance: Quantifying money saved through negotiations or finding cheaper alternatives.
• Demand fulfillment, order fulfillment within the agreed priority.
• Communication, Efficiency & Process: Limiting the number of complaints/escalations from customers.
• Purchase Order Cycle Time: Time from order placement to order receipt.
• PO & Invoice Accuracy: Correctness of orders and invoices.
• Emergency Purchase Rate: Frequency of urgent, non-planned purchases.
• Supplier Performance Supplier Lead Time: Time from order to delivery.
• Technical development rate
• Compliance to regulation: Adherence to internal policies, contracts, and external regulations.
• Contract Compliance: How well both parties follow contract terms.

COMPETENCIES

• Functional expert: understands products and processes.
• Influencer: Great at relationship building and managing, as well as negotiation.
• Results seeker: Driven by goals and deadlines.
• Innovator: Analytical thinking always thinking ahead, anticipating change and reacting to this.
• Adaptor: Handles pressure and criticism well, stays calm and collected.
• Complier: Follows procedures and processes and encourages others to follow suit.
• Have proven integrity, transparency and accountability