Senior Program Officer (INGO Forum) at iMMAP

Status: National Employee
Contract Start: 01 March 2023
Contract End: 30 September 2023
Contract Length: 7 Months

Background

• The INGO Forum in Nigeria (NIF) was formed in late 2014 to develop a collaborative platform for effective and principled INGO interaction, engagement and coordination for humanitarian, recovery and development interventions in Nigeria.
• Since inception, the INGO Forum has become a critical platform for ensuring effective information sharing and analysis; leadership on advocacy and policy engagement; and liaison with government/donor/UN engagement and engagement ensuring the perspectives of INGOs and affected populations are ultimately included in decision-making processes.
• The INGO Forum is governed by a core membership of 54 members (and 7 observers) with new member applications pending approval on a regular basis, The INGO Forum is governed by an elected Steering Committee of five Country Directors and a Chair that works alongside a full term Secretariat. Since November 2020, the INGO Forum is administratively hosted by iMMAP in Nigeria’s capital city of Abuja as well as Maiduguri.

Description of Duties
Finance Support:

• Manage NIFs internal monthly accounting and financial reporting in partnership with the host agencies finance team.
• Manage and monitor the cash flow of Membership Fees in accordance with host agency finance procedures and ensure reporting to the membership.
• Work with NIF Director to ensure compliance with donor, and host agency regulations. Ensuring a high level of compliance.
•  Coordinates with host agency grants management team responsible for writing, developing, and implementing grant proposals.
• Research information and data necessary for grants and grant reporting. Develop narrative and donor reports on all grants and budgets. Manage reporting deadlines, coordinate, and consolidate reports as necessary from team members, ensure documents are fit for purpose and in line with donor requirement.
• Develops outlines, timelines, staffing, budgets, outcomes, and indicators according to funding guidelines.
• Maintains necessary records, files, reports, databases, and resource materials pertinent to Grants Office activities.

Membership Support Management:

• Directly manage, coordinate, and ensure relevant technical support is provided to NIF working groups (Logistics, Human Resources and Finance) with regular follow up and provide updates to the NIF Director.
• Provide new agencies on mission or being deployed with relevant information, including linking them up with admin units in various INGOs for support.
• Manage the application process for prospective members, present new member applications to the NIF Director and welcome new members to the Forum through the induction process.
• Prepare the annual membership invoices and receipts upon payment and share information related to all payments to the director.

Administrative Management:

• Support the recruitment process, Terms of Reference and contract drafting for consultants in close collaboration with the host agency.
• Manage the procurement, financial, and administrative systems in compliance with host agency and donor requirements.
• Oversee the management of the asset and non-asset record of NIF office in Abuja and Maiduguri.
• Function as a focal point for all communications with INGO Forum logistics, human resources and finance team at HQ and national level.
• Supervise support staff in ensuring support activities including procurement, travel, and logistical arrangements for in country and international travel are provided.
• Oversee the general office operations management.

Requirements
Education:

• University an Institute Degree in Business Administration, Finance or relevant field

Experience:

• With at least 4 years or work experience in Administration, finance and NGO operations field.
• Grant management experience with knowledge of the grant submission processes of major humanitarian and development donors, is an advantage
• Proven and well-demonstrated experience in relationship-building skills and stakeholder management

Soft Skills:

• Flexible and adaptable to any situation.
• Ability to work independently while under pressure and during long hours.
• Excellent work habits with a willingness to work in a multi-cultural environment.
• Excellent organizational skills, including proven ability in administration, financial and logistics.
• Excellent communication skills, including drafting documents;

Programmes:

• Excellent computer skills in the Windows and Microsoft Office especially MS Excel and MS Access