Senior Operations Analyst, PISA at African Development Bank - AfDB

The Complex

• The Vice Presidency for ‘Private Sector Infrastructure and Industrialization’ is a Sector Complex focusing on the Bank’s TYS H5s priority of “Industrialize Africa”.
• The objectives of the Complex are to: (i) develop and implement the ‘Industrialise Africa Strategy’; (ii) provide deep sector expertise to the Regions by leveraging on experienced individuals who can be consulted on complex transactions; (iii) develop new financing instruments; (iv) act as the Bank’s Spokesperson on “Industrialize Africa”.

The Hiring Department / Division

• The Front Office of the Vice-Presidency, Private Sector, Infrastructure, and Industrialization provides strategic guidance to the overall functioning of the Complex through its support to the Vice President.
• The Front Office is responsible for the coordination of the overall work programme, including transaction and project financing, policy, and Economic Sector Works, partnership, client relationship management and work with Directors and Managers within and outside the complex, to ensure effective delivery of the mandate of the Complex.
• The Front Office under the oversight of the VP coordinates all NSO work across all sector complexes of the Bank.

The Position

• The Senior Operations Analyst will work closely with Task Managers and Investment Officers on the processing of PIVP operations.
• The incumbent will work with the Front Office to coordinate the work programme and the related analytical works of the complex to ensure seamless delivery across the various departments.
• The incumbent will coordinate the VP’s mission by ensuring timely and adequate preparation as well as follow-up with concerned departments and clients.
• The coordination with departments on operational data, complex budget and procurement will also be at the core of the work for the incumbent.

Key Functions
Under the general guidance and supervision of the Vice-President, Private Sector, Infrastructure and Industrialization, the Senior Operations Analyst will perform the following duties and responsibilities:
Work Programme and Budget Coordination:

• Support the coordination of the three-yearly rolling budget exercise for PIVP to ensure timely input in the annual strategic program planning and budgeting.
• Monitoring the application of budget rules and procedures and the Financial Regulations of the Bank in all activities of the complex.
• Conducting analytical work on the Department budget (allocation, execution, transfers etc.).
• Review, draft policy and operations documents.
• Support work programme and budget implementation in collaboration with all PIVP departments.
• Support the preparation of briefs for Board, SMCC and OPSCOM.

Business and Client Engagement:

• Coordinate VP, Director and Managers quarterly mission plan.
• Support the coordination of VP’s mission programme and relevant preparatory materials.
• Support strategic NSO and DFI partnerships, including their development (e.g. preparing client briefs) and M&E and updating the VP dashboard.
• Supporting strategic client engagement, including through periodic travel with the VP and/or Directors.
• Follow-up on VP’s mission and develop Dashboard for monitoring business leads or project opportunities.

Operations Monitoring:

• Track and monitor the implementation of audit recommendations relating to the Complex, including managing inputs in the Bank’s audit management tracking system.
• Coordinate the preparation of monthly operations and activities report.
• Review and prepare relevant updates for MOS meetings.

System Management:

• Provide support on overall PIVP Coordination of ATRS, BPPS, SAP, SRAS and optimizing usage in the complex.
• Addressing issues pertaining to the SAP system and other IT systems used by the Complex in implementing its work program.

Procurement:

• Lead the review of all consultancy procurement documents submitted to the Front Office.
• Lead recruitment of consultants for the Front Office or other teams as may be required.
• Providing guidelines and advice to PIVP’s Administrative/Team assistants, Task Managers and other departments on the use of budgeted resources in line with procurement rules for administration of contracts and financial commitments.
• Coordinating the procurement processes for recruitment of consultants within the Complex and preparing the annual procurement plan.
• Engage with relevant teams to organize regular procurement training for PIVP staff members.

Competencies (Skills, Experience and Knowledge)

• A Degree in Business Administration, Public Policy and Public Administration, International Development or other relevant discipline.
• A minimum of 5 years of extensive and in-depth experience in operations and policy document reviews and preparation in a multilateral working environment.
• Demonstrated good knowledge of the operational policies, procedures and practices of major bilateral and multilateral development agencies.
• Good operation experience with the African Development Bank or other MDBs, with broad skills in pipeline development and lending programme monitoring, analysis and reporting.
• Excellent analytical skills and strong experience in development economics in Africa.
• Robust understanding and knowledge of the Bank’s structure, financing windows and instruments.
• Ability to work independently and in a team; be creative and innovative; display high level of integrity.
• Good listener with demonstrated ability and willingness to support ideas as well as make effective and   timely decisions.
• Substantial people management, strong communications, and interpersonal skills.
• Excellent written and verbal communications in English and/or French with a working knowledge of the other language.
• Competence in the use of Bank standard software (Word, Excel, Access, and PowerPoint).