Senior HR and Administration Officer at Norwegian Church Aid ('NCA')

Reporting To: Finance, Admin and Logistics Manager
Number of positions: 1
Department / Sector: Operations
Job Location: MMC with travels to field locations

Job Purpose

• The Senior HR & Admin Officer is the team leader of the NCA’s Human Resources and Administration.
• Responsible for coordination, support, compliance with the policies, payroll administration and general HR matters concerning NCA and staff.

Responsibilities

• Co-ordinate the induction of new staff to the programme
• Provide advice, support and information to Staff and Managers on all personnel issues, including: Contracts, Terms and conditions of employment, Policies and procedures, Performance management, Staff welfare, Salaries.
• Follow up on comprehensive and constructive performance reviews and probationary period reviews completion on a timely basis.
• Conduct de-briefs with staff leaving the programme.
• Liaise with relevant supervisors to ensure staff exit procedures are followed, this includes ensuring de-briefs and end of contracts (including end dates, outstanding leave, money and assets owed to programme returned) clearance is finalized.
• Contribute to the development and improvement of innovative and flexible personnel policy and practice.
• Co-ordinate the induction of National Staff
• Liaise with Government agencies on recruitment and statutory regulations
• Ensure that national staff are recruited in a timely manner following internal procedures and guidelines
• Support managers in the writing of job descriptions, shortlisting and interviews
• Participating on interview panel for key positions
• Assist Managers in the management of all personnel systems, procedures and regulations.
• Ensure that all HR policies and procedures are in compliance with policies, procedures, and requirements.
• Ensure that good quality information is provided to staff on contracts, terms and conditions etc.
• Oversea the issuing of contracts for all national staff
• Be the focal point for all personnel queries regarding national staff.
• Liaise with other agencies to ensure compatibility of terms and conditions for national staff
• Act as focal point for national staff queries regarding terms and conditions.
• Coordinate and oversee administrative sector duties of housekeeping, availability of consumables and utilities are paid
• Follow up on contracts to ensure validity and renewals are done in timely fashion
• Oversee flight movements and bookings both in the field and Abuja, including accommodation
• Official communication to staff on various matters public holidays, information from management, recruitment etc.

Requirements

• Bachelor's Degree
• Master's Degree in HR or Public Administration.
• Knowledge and understanding of employing international and national staff and setting and national staff terms and conditions.
• At least 5 years working experience of working with non-governmental organizations and or in a similar position
• Excellent communication skills, able to communicate with sensitivity, discretion and respect for confidentiality.
• Strong interpersonal skills, able to build relationships across different groups of people.
• Proven adaptability and stamina in demanding situations.
• An interest in and ability to grasp the complexity of different HR situations, policies and practice and communicate this well to staff.
• Ability to work on your own initiative as well as in collaboration with others.
• Fluency in English.
• Experience of managing personnel budgets
• Advanced proficiency in Microsoft Office
• Familiarity with general legal employment concepts

NCA's Commitments:

• NCA is committed to following the following policies, standards and commitments, and all staff are equally expected to conform to their requirements:
• Humanitarian Accountability Partnership (HAP)
• Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs) in Disaster Relief
• ACT Alliance Code of Conduct
• SPHERE Humanitarian Charter and Minimum Standards in Disaster Relief
• NCA Nigeria Security Plan
• NCA Nigeria Staff Handbook