Senior Contracts Engineer / Senior Buyer at Amaiden Energy Nigeria

The Service holder ensures compliance - Ensure that all local contracts personnel under his/her supervision is in line with the company’s standardized norms and codes of conduct

• Ensure compliance of the purchasing process with all internal Company rules (including guide to
  conduct) and all applicable laws and regulation (JV rules, Country laws...)
• Ensure the application of COMPANY and/or affiliate General Terms and Conditions for purchase of equipment
• Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc... are filed in line with the applicable procedures.
• Ensure that all purchasing activities meet audit requirements in order to minimize any potential partner/audit claims or court actions.
• The Service holder liaises with other teams and participates to the processes and communication of the
  contracts entity by performing the following tasks - Work closely with the DUET counterpart to create the contracts dossier, maintain a clear definition of contractual responsibilities and discuss the agenda including:
• Preparation of contracts strategy
• Negotiation and analysis of commercial bids
• Preparation of recommendations to award in all Call for Tenders - Participate in the TGP CATMAN network
• Ensure that all insurance issues of company assets and personnel are dealt with
• Supervise and train contract engineers and Graduate contracts engineers
• Define the workload of his/her team
• Ensure the update of the contracts management tool
• Keep informed of best practices in contracts procedures in other entities and affiliates for improvement of contracts practices in his/her affiliate - Use frame agreements FALTC signed by headquarters.

The Service holder executes the following contracts activities - Prepare and maintain an up-to-date list of qualified contractors/suppliers/potential tenders/contracts
with updated information in order to perform market studies; analyze and assess all possible answers
from the market - Participate to the validation of the contracts strategy through: - Arranging and attending Contracts Committee Meetings - Pre-qualifying bidders - Contributes and ensures criteria for evaluation are apt - Creation of CFT commercial documents - Preparation and issuance of call for tender to contractors and suppliers on the bidders list

• Ensure the preparation and send out the dossiers of pre-consultation and Standard or Complex
• invitations to bid - Verify the alignment with HSE clauses, Company rules, Procedures, Instructions and applicable
• legislation when issuing all technical contracts and when drafting contractual and commercial terms and
• conditions - Verify the Terms & Conditions (standard, general and financial) - Participate in the establishment of the technical, contractual and commercial agreements of complex
• contracts - Conduct the Terms & Conditions bid analysis and negotiation - Conduct the commercial bid analysis and negotiation thereby creating a clear definition of
• responsibilities and documents together with the DUET - Participate in Recommendation to award (RTA) through contract committee/DOA and award validation
• where he/she evaluates RTAs - Handle the approval from authorities and partners, clarification of rights and obligation of signing
• parties and the signature process of formal documents - Ensures that own contracts are created and managed in UNISUP and AGORA, ensure effective use of
• tools and systems (Ariba, NIPEX, REX+, AGORA) for optimum productivity. - Ensure the handover of contracts to the Métier Partner - Assist the head of contracts in the settlement of claims and lawsuits, in relation with the Juridical,
• Insurance, Finance and TGP Directors by proposing strategies and actions and participating to the
• negotiations - Monitor contractor’s performance with Duet, promoting and attending service quality meetings, claims,
• amendments and contract renewal discussions with contractor and manage and maintain a network
• with Stakeholders such as NAPIMS, NCD, Department of Petroleum Resources, etc.
• The Service holder executes the following purchasing activities - Handles Purchases in the Lab Office designated to him through PR assignment - Analysis all Purchase Requisitions for adequate material specification, budget authorizations and cost
• centres to which the purchases are being charged - Reviews all PRs assigned, Group requisitions to reduce process costs, compile tender packages and
• organize call for tender / request for quotation, ensure the use of e- sourcing tools - Answer to tenderers requests for clarification - Study, compare and evaluate offers in order to have the most economical and contractual advantageous
• conditions - To optimize by all means possible by bringing his professional experience to bear, Purchases with emphasis
• on making Savings for the Company - Pay attention to TUCN General Conditions and terms of purchase to ensure the Company is not exposed to
• legal liabilities. - Organize and lead negotiations with suppliers associated with award and performance of POs - Issue RTAs in Duet with Métier Partners - Where applicable to clearly state in purchase orders QA/QC requirements (in the form of Mill/Test
• Certificates, MSDS, other certificates). - Ensure the follow-up of purchase orders until complete reception and payment
• Ensure rapid and correct validation of PO’s
• Ensure reception of acknowledgement of receipt for PO’s from suppliers
• Ensure Suppliers’ deliveries on time
• Follow-up of goods receipt until affiliate’s central warehouse.
• Negotiate and solve all changes leading to amendment from Métier Partners or suppliers/contractors

Clarify discrepancies between material received and orders, if any with suppliers
Input all purchase data in SAP.

ACCOUNTABILITIES

• Ensure 100% compliance to COMPANY rules, SOX and local rules
• Ensures the establishment of suitable lists of potential bidders in accordance with vendor management policies and procedures to obtain good value for money.
• Ensures contracts are drafted in accordance with approved model which reflect to company’s ethic policy, procedure thereby minimizing company’s exposure to risk.
• Contributes during negotiation either for dispute resolution and claim settlement or for generation of saving.
• Mentors Contracts Engineers, Buyers, Contracts Administrators

Job Requirement

• A degree in Engineering, Management or Social Sciences (preferably Supply Chain)
• Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
• 7years work experience (preferably in Oil and Gas Industry) of which 3 should be in contract administration.
• Demonstrable general knowledge and understanding of commercial, legal and insurance issues affecting the company in general.
• Good command of English language and excellent communication skills.