Senior Administrative Clerk at Julius Berger

Job Summary

The Job Holder is responsible for providing full range of administrative support/services. The position also answers and redirect phone calls, schedule meetings and providing personalized support for other employees in the office

Job Details

• Maintain Site/Regional/Departmental agenda and assist in planning appointments, management/department meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for the Management/Head of Department
• Handle confidential documents, ensuring they remain secure
• Perform inventory and administrative tasks like preparing and forwarding invoices, updating databases, filing, and organizing documents for accounts
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records, ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

Requirements

• Minimum of HND / Bachelor's Degree in Business Administration, Public Administration, or any related discipline
• Minimum of 4 years with 2 years relevant experience in a model organisation