Secretary / Receptionist at Maurice Xandra Solutions

Job Summary

We are looking for a motivated and amiable Secretary/Receptionist to help maintain and organise office tasks, implement procedures and carry out administrative duties to keep our organisation running smoothly.

Key Responsibilities

• Acting as a receptionist and/or meeting and greeting clients
• Answering calls and handling correspondence
• Maintaining diaries and arranging appointments
• Book meeting rooms, arrange conference calls, take messages and minutes during meetings
• Managing databases
• Liaising with relevant organisations and clients
• Coordinating mail-shots and similar publicity tasks
• File and update contact information of clients, employees, suppliers and partners
• Organise and distribute messages to the appropriate team members

Requirements

• Bachelor\'s degree
• Minimum of 2 - 5 years of relevant experience
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Attention to detail in managing correspondence and scheduling.